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HomeMy WebLinkAbout8.1 Downtown Dublin Village Parkway District Public ArtSTAFF REPORT CITY COUNCIL Page 1 of 3 Agenda Item 8.1 DATE:May 20, 2025 TO:Honorable Mayor and City Councilmembers FROM:Colleen Tribby, City Manager SUBJECT:Downtown Dublin Village Parkway District Public Art Prepared by: Shaun Chilkotowsky, Parks & Community Services Manager EXECUTIVE SUMMARY: The City Council will consider approving a public art proposal as part of the Downtown Dublin Public Art Project, PA0123, included in the 2024-2029 Capital Improvement Program. The proposed artwork, designed by Ride Art Studio, is in the public right-of-way at the northwest corner of Dublin Boulevard and Village Parkway. STAFF RECOMMENDATION: Discuss the artwork proposal by Ride Art Studio for the Downtown Dublin Village Parkway District Public Art Project, PA0123, and provide direction. FINANCIAL IMPACT: The 2024-2029 Capital Improvement Program includes the Downtown Dublin Village Parkway District Public Art Project, CIP No. PA0123. The artist commission for the artwork is $230,000, and the cost of related site improvements is estimated at $170,000. The Public Art Fund is the funding source, and sufficient funding is available. DESCRIPTION: Background On June 4, 2024, the City Council approved the 2024-2029 Five-Year Capital Improvement Program Update, which included public art to be installed in the Downtown Dublin planning area. The City anticipated installing a monumental sculpture at the northwest corner of Dublin Boulevard and Village Parkway. This location is within Downtown Dublin, and more precisely, the Village Parkway District, one of three districts within the Downtown area. Village Parkway is a pedestrian-oriented district that also accommodates through traffic. In recent years, the Village Parkway District has been branded as “The Village”with ornamental light poles and street banners. Additionally, the City, in partnership with property owners, has made a 688 Page 2 of 3 concentrated effort to bring an outdoor dining presence to the area to help create a vibrant and walkable area. It is anticipated that future artworks will help define this space further. As artists were developing proposals, they were asked to connect the artwork with existing branding and signage, and to be mindful that this artwork will be highly visible along Dublin Boulevard, the main east-west connection throughout Dublin. Artist Selection On April 5, 2024, Staff issued a Request for Qualifications (RFQ) seeking qualified artists (Attachment 1). Each artist was required to submit a portfolio and resume to be considered for an invitation to develop a site-specific design proposal. The deadline for the RFQ was May 13, 2024. The City received 65 responses from qualified artists. On August 15, 2024, an Ad-Hoc Art Selection Committee met to review the 65 submissions received. The Selection Committee, organized by City Staff, consisted of commissioners from the City’s Parks and Community Services Commission and Heritage and Cultural Arts Commission, as well as Dublin residents who expressed interest in serving on artwork selections committees via an online form available on the City website. The Selection Committee invited seven artists to develop site-specific design proposals for this project. On November 13, 2024, the Selection Committee reconvened to review the site-specific design proposals. Six design proposals were reviewed (one artist withdrew from the project). After deliberations, the Selection Committee selected three proposals to move forward for consideration by the Heritage and Cultural Arts Commission. Heritage & Cultural Arts Commission (HCAC) Review On January 9, 2025, the HCAC reviewed three artist proposals and selected that of Ride Art Studio. The HCAC provided feedback on the proposal and asked for the artwork to return for review at a future commission meeting before a final recommendation was made to the City Council. The feedback included asking the artist to consider an all-stainless-steel sculpture, and to show alternatives to the shamrocks at the top of the sculpture, as the HCAC felt that shamrocks have been overutilized throughout the City in recent years. Ride Art Studio considered the feedback and developed a revised proposal with an all- stainless-steel sculpture. Additionally, the artist developed six alternative design options for the top of the sculpture in lieu of the shamrocks from the original design proposal. On March 13, 2025, the HCAC reviewed the revised design proposal and alternative design options from Ride Art Studio, and voted 6-1 to recommend the artwork in all stainless steel, and as originally presented with the shamrocks at the top, to the City Council for final review and approval. 689 Page 3 of 3 Design Proposal “Crossing Paths”is a stainless-steel kinetic wind sculpture standing approximately 22 feet tall. Mounted atop two intertwined columns with Celtic knot patterns waterjet cut into them are shamrocks, perfectly balanced and mounted on a 45-degree axis, which will have gentle movement precipitated by wind. The sculpture is kinetic in nature, meaning that movement is an integral part of the artwork and creates a dynamic and engaging experience. The intertwined columns pay tribute to Dublin’s reputation as the crossroads of the Bay Area, signifying routes traveled and crossed. The artwork emphasizes the intersection of people, cultures, and ideas as they have passed through Dublin and that the “crossing of paths” has resulted in the blossoming of this community over the years. The initial proposal and early iterations of the artwork showed a variety of color and finish options. Based upon feedback from the Selection Committee as well as the HCAC, the final design proposal is 100% stainless steel in a sanded, matte finish. The iconic “Crossing Paths”artwork will greet people on their daily travels and can be enjoyed at all hours, with illumination at night. Customizable, color-changing LED lights will shine through the Celtic knot patterns in the columns, creating a dynamic display. The design has distinctive artistic elements that express Dublin’s urban vibrancy. Additionally, the artwork will further enhance the identity of the Village District and greater downtown planning area. A detailed proposal is included with this Staff Report as Attachment 2. Next Steps If the design is approved by the City Council, Ride Art Studio and the City must enter into a Public Art Agreement. Staff would then return to the City Council at a future meeting for approval of this agreement, which would include a detailed scope of work and schedule for completion. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted, and a copy of the Staff Report was provided to the artist. ATTACHMENTS: 1) Request for Qualifications 2) Artwork Design Proposal by Ride Art Studio 690 REQUEST FOR QUALIFICATIONS Public Art – Monumental Sculpture Downtown Dublin/Village Parkway RFQ ISSUE DATE: April 5, 2024 RFQ DEADLINE: May 13, 2024, 4:00 p.m. PST The City of Dublin invites artists with experience creating monumental sculptures to submit qualifications for an upcoming, large-scale public art project to be installed at the intersection of Dublin Boulevard and Village Parkway in the Downtown area of Dublin, California. From this list of qualified artists, the City will invite up to five artists to develop project specific proposals for consideration. BACKGROUND The City of Dublin, incorporated in 1982, is one of the fastest growing communities in California. Dublin is located in the Tri-Valley region, about 30 miles east of San Francisco, bordered by the cities of Pleasanton, Livermore, and San Ramon. Dublin has a robust public art program, with a municipal collection of more than 35 works, primarily outdoor sculptures, murals, and tile works acquired or commissioned in the last 20 years. In 2020, the City updated its Public Art Master Plan. The Public Art Master Plan emphasizes highly visible artwork along major thoroughfares and prioritizes artworks within Downtown Dublin. This monumental sculpture project is anticipated to be along Dublin Boulevard, the main east-west thoroughfare in Dublin and the eastern gateway to Downtown Dublin. MONUMENTAL SCULPTURE OPPORTUNITY Downtown Village Art Project The City anticipates installing a monumental sculpture at the northwest corner of the intersection of Dublin Boulevard and Village Parkway. This location is within Downtown Dublin, and more precisely, the Village Parkway District, which is one of three Districts within our Downtown area. Village Parkway is a pedestrian-oriented District that also accommodates through traffic. The District is predominantly a commercial district, largely developed for retail, office, and certain automotive uses. This intersection is a highly visible location with significant vehicular and pedestrian traffic. The artwork will be located at the southern end of Village Parkway, which in recent years has been branded as “The Village” with ornamental light poles and street banners. Although located at a large intersection, many community members consider The Village to be the main pedestrian area of Downtown due to its size compared to the other two Attachment 1 691 Downtown Districts. It is worth noting that the Retail District is undergoing its redevelopment. It will be home to a new Town Square Park with surrounding housing and retail to serve as the City’s pedestrian-friendly and walkable Downtown. The Village sits just east of the Retail District and is separated from the rest of the Downtown by I-680. As a result, there has been a concentrated effort to brand this area as The Village and bring an outdoor dining presence to the area, making it vibrant and walkable. It is anticipated that future artwork will help define this space further. Artists selected to develop site specific proposals will be asked to connect existing branding and signage. The Vision for Downtown Dublin that includes all three Districts is a vibrant and dynamic commercial and mixed-use center that provides a wide array of opportunities for shopping, services, dining, working, living, and entertainment in a pedestrian- friendly and aesthetically pleasing setting that attracts both local and regional residents. As Downtown Dublin continues to develop, the City is committed to investing in Pubic Art to further carry out the goals of the Downtown Dublin Specific Plan and Dublin Public Art Master Plan. The artist budget for the project is expected to be approximately $250,000 and will be awarded to a single artist. This budget is intended to be inclusive of all costs, including engineering, site preparation, fabrication, and installation. Detailed specifications and project scope will be shared with artists selected to develop site specific proposals. The following materials may be helpful for interested artists: • City of Dublin Public Art Master Plan • Downtown Dublin Specific Plan (Includes information on the Village Parkway District) • Downtown Dublin Streetscape Plan (Includes information on Village Parkway) Artwork selection is anticipated to take place in Summer 2024, with design, fabrication, and installation to follow. 692 Proposed Artwork Location *Artwork Location is noted in purple. 693 ART SELECTION PROCESS Staff Review City Staff, including the Heritage and Cultural Arts Division, Public Works Department, and contract public art conservator, reviews all applicants. Staff Review evaluates artistic qualifications and merit; demonstrated ability to create works that are unique, appropriate to the location, and meaningful to the community; and experience working successfully with government agencies, engineers, architects and landscape architects, and project managers. The Staff Review also identifies up to 20 artists, to be presented to the Project Selection Committee. Project Selection Committee Review of Artists The Project Selection Committee made up of five to seven people, including stakeholders and members of the public, reviews the qualifications of up to 20 qualified artists. The Project Selection Committee narrows the list to no more than five artists invited to present a proposal for the project. Artists are invited to a site visit and meet with Staff to ensure an understanding of the project's scope and timeline. Project Selection Committee Review of Designs The Project Selection Committee is reconvened to review the submitted designs. Artists are required to attend this review and present their concepts in detail, as well as material samples, renderings, and maquettes. The Project Selection Committee will rank design proposals for the Heritage and Cultural Arts Commission. The Project Selection Committee may reject any or all designs, and may return to the qualified list if necessary. Heritage and Cultural Arts Commission Meeting The Heritage and Cultural Arts Commission reviews the Project Selection Committee’s ranked recommendations. The Heritage and Cultural Arts Commission reviews projects based on whether they meet the goals and criteria identified in the Public Art Master Plan. Artists are required to attend the Heritage and Cultural Arts Commission Meeting and are expected to briefly present their concept, materials samples, renderings and maquette. The Heritage and Cultural Arts Commission will make a final recommendation to the City Council for approval. City Council Review City Council will review the proposed design recommended by the Heritage and Cultural Arts Commission. The Artist is required to attend the City Council meeting. The Artist will be notified in advance if City Council requests a presentation. In many cases, the Artist is present only to answer any questions from the City Council regarding their proposal. The City Council approves design proposals and artist contracts. 694 RFQ SPECIFICATIONS Artist qualifications shall be submitted in electronic form. Electronic copy may be submitted via email, file sharing, or thumb drive. Please also provide a separate electronic version (.jpeg preferred) for any photographs. The packet should include: a. Completed Coversheet: Use the form provided at the end of this application. b. Professional Resume/Biography: Attach up to four pages detailing artistic accomplishments, including awards, commissions, exhibitions, related academic appointments, etc. c. Images of Past Work: Attach up to 12 color photographs of your work and jpeg versions of each (300 dpi, 5 MB or smaller). All images must be numbered 1-12. Please label each photo with the artist’s name and image number, i.e., Smith-01, Smith-02. You may submit multiple views of the same artwork, for example, a detail shot, but each image counts as one of the 12. d. Image List: Attach a list of images, including image number, title of the artwork, year of completion, location, dimension, medium, and budget. If the piece was commissioned, indicate the commissioning organization and a brief project description. e. References: Contact information for three individuals who have worked with you recently on large-scale pieces. These could include clients commissioning work, project managers, architects, landscape architects, or engineers. DIRECTIONS FOR SUBMITTAL: Packages containing the proposal and any related material shall be plainly marked on the outside in the following manner: “Dublin CA Public Art – Downtown Village Art.” Package deliveries are accepted Monday-Friday, 8:00 a.m. to 5:00 p.m. COSTS INCURRED IN RESPONDING TO THE RFQ: The City of Dublin shall not be liable for any costs incurred by an artist in responding to this request for qualifications. SUBMISSION DEADLINE: All materials must be received by Shaun Chilkotowsky, Parks & Community Services Manager by Monday, May 13, 2024, 4:00 PM. It is the responsibility of the applicant to verify the receipt of materials by the scheduled deadline. Electronic versions may be delivered via email, file sharing website or on a thumb drive. Thumb drives will not be returned. 695 RETURN YOUR QUALIFICATIONS AND SIGNED QUALIFICATION COVERSHEET TO: Mail: Shaun Chilkotowsky, Parks & Community Services Manager City of Dublin Parks and Community Services 100 Civic Plaza Dublin, CA 94568 Phone: (925) 556-4565 Email: shaun.chilkotowsky@dublin.ca.gov 696 QUALIFICATIONS COVERSHEET Public Art – Downtown Village Public Art Qualifications will not be accepted after Monday, May 13, 2024, 4:00 PM. Artist: Address: City: State: Zip: Phone: Social Handles: E-mail Address:Website: Signature of Artist: Date: A sample of the City’s Standard Public Art Agreement (Agreement), including insurance requirements, is provided as Attachment A. If the interested firm desires to take exception to the Agreement and/or insurance requirements, the interested firm shall clearly identify proposed changes to the Agreement and furnish the reason for these changes, which shall be included in the qualification. Exceptions will be taken into consideration in evaluating responses. Otherwise, the interested firm shall confirm below that the Agreement and insurance requirements are acceptable. Exceptions will not be considered if not included in the submitted response. Please initial confirming you have read the City’s Standard Agreement: •I have read the City’s standard Agreement template and confirm my ability to meet requirements therein. Initials: Date: •I have read the City’s standard Agreement template and would like to request changes for consideration. Initials Date: (requested changes for consideration must be included with submittal materials) Special Note for Artist Teams: If multiple artists are applying as a team, please provide this coversheet and resume for each member of the team, and clearly designate one artist as the primary contact. Teams that do not have 12 images of past work done together may round out the images with the work of individual team members. 697 PUBLIC ART AGREEMENT BETWEEN THE CITY OF DUBLIN AND (Insert Artist Name) {Removed for purposes of the May 20, 2026 packet} 698 Ride Art Studio Downtown Dublin Village District Public Art Project CROSSING PATHS by Ride Art Studio Saari Ide and Jonathan Russell Berkeley, CA Crossing Paths ©2024 Attacment 2 699 70 0 Original Design Proposal 70 1 Fi n i s h Opt i o n : Fi n a l S t a i n l e s s St ee l �� � Fi n i s h Opt i o n : Or igin a l P a i n t e d i8 : ? : : � e : : z ; � • � N 0 N @ V) ..c: +' ro a.. 0) C V) V) 0 I,... u 0 ""O ::::i +-' V) t:'. <( (I) ""O 12 70 2 70 3 70 4 Crossing Paths Final Design 70 5 Crossing Paths Final Design 70 6 Crossing Paths Final Design 70 7 Crossing Paths Final Design 70 8 Crossing Paths Final Design 70 9 Ride Art Studio © 2024Crossing Paths Cost Total 70,000.00 All Materials 70,000.00 22,000.00 Artists Design Fees (Final Design Phase: Schematic and Mechanical Drawings / Presentation / 22,000.00 400.00 City Permits 300.00 Business License 100.00 8,200.00 Structural Enginner's Fee 7,000.00 Lawyer Fees 1,200.00 2,400.00 Liability & Auto 2,400.00 13,000.00 Waterjet cutting 13,000.00 62,000.00 Labor 62,000.00 Transportation 4,000.00 Drayage / Insurance 4,000.00 Studio Rent 8,000.00 Utilities 1,000.00 Consumable Supplies 800.00 Travel Expenses 400.00 Office Expenses 300.00 37,500.00 $ 230,000.00 City of Dublin - Village District Public Art Preliminary Budget Proposal Descriptions Materials Design Fee Licenses and Permits Professional Fees Insurance Subcontractors Fabrication Site Preparation Installation Overhead Expenses Artists' Fee (15%) Total: 10,500.00 71 0 Downtown Dublin Village District Public Art City Council Meeting May 20, 2025 711 Background •Downtown Dublin Public Art •2020 Public Art Master Plan •Approx $1.5 million earmarked for Art in the Downtown •2022-2027 Capital Improvement Program (PA0123) •First year of Funding, Additional Through 2027 •Project Specific Budget - $400k Estimated 712 Site Selection •Site Selection •Downtown Dublin Streetscape Plan – Art Opportunity •Large Public Right of Way – Sculpture or Kinetic Art •Branding - “The Village” 713 Art Location 714 Selection Process •Open Call for Artists •April –May 2024 – 65 Artists •RFQ – Project Goals •Art Selection Committee •August 2024 – Reviewed 65, Selected 7 •November 2024 – Reviewed 6, Selected 3 •Heritage & Cultural Arts Commission •January 2025 – Reviewed 3, Selected 1 with Feedback •March 2025 – Proposal Review, Final Recommendation 715 Selection Criteria •Qualified Professional Artist •Artwork that is Original •Artwork of High Quality •Artwork that Enhance Public Spaces •Artwork has Permanence (Conservator Assessments) •Artwork Consistent with City and Community Values •Artwork is Safe for Public Display 716 Questions? 717