HomeMy WebLinkAbout5.2 Annual Street Resurfacing (2025 Street Resurfacing Project), CIP No. ST0117 - Approval of Plans and Specifications and Award of Contract to Pavement Coatings Co.STAFF REPORT
CITY COUNCIL
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Agenda Item 5.2
DATE:April 15, 2025
TO:Honorable Mayor and City Councilmembers
FROM:Colleen Tribby, City Manager
SUBJECT:Annual Street Resurfacing (2025 Street Resurfacing Project), CIP No. ST0117- Approval of Plans and Specifications and Award of Contract to Pavement Coatings Co.Prepared by:Robert Magno,Assistant Civil Engineer
EXECUTIVE SUMMARY:The City Council will consider approving the plans and specifications and awarding a construction contract to Pavement Coatings Co. for the Annual Street Resurfacing (2025 Street Resurfacing Project). The project will resurface multiple street segments with a slurry seal treatment that will prolong the life of the existing pavement surface.
STAFF RECOMMENDATION:Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract toPavement Coatings Co. for the Annual Street Resurfacing (2025 Street Resurfacing Project), CIP No. ST0117.
FINANCIAL IMPACT:The bid submitted by Pavement Coatings Co. is $3,300,772. Staff recommends a construction contingency of $330,000 (approximately 10%) to facilitate change orders for unforeseen construction issues, bringing the total potential construction cost to $3,630,772. Sufficient funds are available in the approved budget for CIP No. ST0117.
DESCRIPTION:The 2024-2029 Capital Improvement Program (CIP) includes the Annual Street Resurfacing Project, CIP No. ST0117 (Attachment 2). The Annual Street Resurfacing Project provides for various types of pavement improvements from asphalt overlay to major rehabilitation of roadways. The 2025 Street Resurfacing Project will cover 144 street segments with approximately 3.7 million square feet of slurry seal, which is a roadway preventative maintenance technique used to prolong the life of asphalt concrete surfacing. As streets begin to show wear and stress
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cracks, it is important to seal the cracks to keep water from getting under the roadway pavement. Slurry consists of a sand/oil mixture which seals cracks and provides a new, uniform wearing surface.Bid Process and ResultsThe City of Dublin issued a bid package for the 2025 Street Resurfacing Project on February 20, 2025. The bid package consisted of 32 base bid items. Two sealed bids were received on March 20, 2025. The bids were $3,300,772.00 and $3,698,783.95, with the lowest base bid submitted by Pavement Coatings Co. A summary of the bids is provided as Attachment 4.Staff reviewed the bid results, checked references and necessary licenses, and recommends that the City Council award the construction contract to Pavement Coatings Co. as the lowest responsive and responsible bidder.To facilitate the approval of contract change orders and avoid construction delays, it is requested that the City Manager or designee be authorized to approve change orders up to the contingency amount of $330,000. The resolution will authorize this change as it relates to the project. Staff anticipates work to begin in late May and be completed by the end of 2025.Community Workforce AgreementOn January 11, 2022, the City Council approved a Community Workforce Agreement (CWA) with the Building and Construction Trades Council of Alameda County and its Affiliated Local Unions. The CWA is applicable to public works projects valued at over $1,000,000 and ensures that there are no labor issues related to said projects and bolsters local efforts to connect residents with careers in the building and construction trades. The CWA includes a Local Hire Goal where 20% of all hours on a project are worked by Local Residents, who are defined as individuals that reside within Alameda County or within a 15-mile radius of City limits. The CWA also requires contractors to hire one new apprentice for the first $1,000,000 of construction costs, and an additional new apprentice for every $5,000,000 in construction costs, based on the engineer’s estimate. Apprentices must work a minimum of 10% of the total craft’s work hours, but the CWA allows that apprentices may be deployed to another project to ensure the minimum number of hours are met.Staff worked with a consultant, Workforce Integrity and Training Solutions, to prepare bid documents and solicit bids for the 2025 Street Resurfacing Project that comply with the provisions of the CWA. The provisions include the requirement that responsive bidders include an Agreement to be Bound to and by the CWA, and that all subcontractors of the successful bidder execute the Agreement to be Bound within 14 days after Notice of Award.California Environmental Quality Act (CEQA)This project is exempt under Section 15301 (Existing Facilities) of the CEQA Guidelines.
STRATEGIC PLAN INITIATIVE:Strategy 5. Long-Term Infrastructure and Sustainability InvestmentsObjective 5D. Evaluate options for a sustainable pavement management program.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:A courtesy copy of this report was sent to Pavement Coatings Co. and to the Alameda County Transportation Commission’s Independent Watchdog Committee. The City Council Agenda was posted.
ATTACHMENTS:1) Resolution Approving the Plans and Specifications and Awarding a Contract to Pavement Coatings Co. for the Annual Street Resurfacing (2025 Street Resurfacing Project), CIP No. ST01172) CIP No. ST01173) 2025 Street Resurfacing Project Location Map4) 2025 Street Resurfacing Bid Results
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Attachment 1
Reso. No. XX-25, Item X.X, Adopted 04/15/2025 Page 1 of 2
RESOLUTION NO. XX - 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO
PAVEMENT COATINGS CO. FOR THE ANNUAL STREET RESURFACING (2025 STREET
RESURFACING PROJECT), CIP NO. ST0117
WHEREAS,the design team has completed the plans and specifications for the Annual
Street Resurfacing (2025 Street Resurfacing Project), CIP No. ST0117, (Project) which includes
the roadway resurfacing of 144 street segments by means of crack filling, slurry sealing the
pavement, and installation of pavement delineation; and
WHEREAS,the City of Dublin did, on March 20, 2025, publicly open, examine, and declare
all sealed bids for doing the work described in the approved plans and specifications for the
Project, which plans and specifications are hereby expressly referred to for a description of said
work and for all particulars relative to the proceedings under the request for bids; and
WHEREAS,said bids were submitted to Staff and Pavement Coatings Co. was determined
to be the lowest responsive and responsible bidder for doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Plans and Specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award
the Contract for the Project to the lowest, responsive, and responsible bidder, Pavement Coatings
Co., at a bid of three-million, three-hundred thousand, seven-hundred seventy-two dollars and
zero cents ($3,300,772.00), the particulars of which bids are on file in the Office of the Public
Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or designee to approve the Project contract change orders based on
the appropriated funds designated for the Project up to the contingency amount of three-hundred
thirty thousand dollars and zero cents ($330,000.00).
BE IT FURTHER RESOLVED that the City Manager or designee is authorized to execute
the Construction Agreement for the Project with Pavement Coatings Co. and make any
necessary, non-substantive changes to carry out the intent of this Resolution.
{Signatures on the following page}
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Reso. No. XX-25, Item X.X, Adopted 04/15/2025 Page 2 of 2
PASSED, APPROVED AND ADOPTED this 15th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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Streets Five-Year Capital Improvement Program 2024-2029 66
Number – ST0117 ANNUAL STREET RESURFACING Program – STREETS
PROJECT DESCRIPTION
This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets
and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive an
asphalt concrete overlay. Streets are selected for improvements based on the City’s Pavement Management System to optimize the pavement condition in relation to the
available budget. The City owns and maintains approximately 148 centerline miles of streets.
The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good,
60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 80.
PROJECT TIMELINE: The project is currently in various stages of design or construction. Improvements are typically constructed each year between spring and
fall.
ANNUAL OPERATING IMPACT: None.
2024-2029 CAPITAL IMPROVEMENT PROGRAM
ESTIMATED COSTS
PRIOR
YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
FUTURE
YEARS TOTALS
9100 – Salaries & Benefits $227,235 $167,500 $167,500 $167,500 $167,500 $167,500 $1,064,735
9200 – Contract Services $2,509,344 $775,000 $775,000 $775,000 $775,000 $775,000 $6,384,344
9400 – Improvements $12,737,648 $3,550,000 $3,550,000 $3,550,000 $3,550,000 $3,550,000 $30,487,648
9500 – Miscellaneous $56,311 $7,500 $7,500 $7,500 $7,500 $7,500 $93,811
TOTAL $15,530,538 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $38,030,538
Attachment 2
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Streets Five-Year Capital Improvement Program 2024-2029 67
FUNDING SOURCE
PRIOR
YEARS 2024-2025 2025-2026 2026-2027 2027-2028 2028-2029
FUTURE
YEARS TOTALS
1001 – General Fund $467,999 $1,250,000 $2,086,900 $1,750,000 $1,850,000 $1,850,000 $9,254,899
2201 – State Gas Tax $5,289,941 $700,000 $413,100 $750,000 $650,000 $650,000 $8,453,041
2204 – Measure B Sales Tax – Local
Streets Fund (ACTC) $1,784,999 $1,784,999
2205 – Measure B Sales Tax – Bike &
Pedestrian Fund (ACTC) $300,000 $300,000
2214 – Measure BB Sales Tax – Local
Streets Fund (ACTC) $2,831,020 $200,000 $3,031,020
2215 – Measure BB Sales Tax – Bike &
Pedestrian Fund (ACTC) $304,500 $304,500
2216 – Measure B Grants $82,500 $82,500
2220 – Road Maint. & Rehab. Account
(RMRA) $4,263,599 $2,350,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $14,613,599
2304 – Local Recycling Programs $160,000 $160,000
4309 – Mitigation Contributions $45,980 $45,980
TOTAL $15,530,538 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $38,030,538
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2025 Street Resurfacing
ST0117
Bid Opening Date:Thursday, March 20, 2025
ITEM Qty. UNIT Unit Cost Extension Unit Cost Extension
1 1 LS $150,000.00 $150,000.00 $368,400.00 $368,400.00
2 1 LS $350,000.00 $350,000.00 $368,000.00 $368,000.00
3 1 LS $25,000.00 $25,000.00 $168,000.00 $168,000.00
4 1 LS $70,000.00 $70,000.00 $75,000.00 $75,000.00
5 7 EA $2,500.00 $17,500.00 $6,000.00 $42,000.00
6 1 EA $1,750.00 $1,750.00 $2,500.00 $2,500.00
7 2 EA $1,750.00 $3,500.00 $2,500.00 $5,000.00
8 436 LF $253.05 $110,329.80 $500.00 $218,000.00
9 45 EA $625.00 $28,125.00 $600.00 $27,000.00
10 36,177 SF $6.65 $240,577.05 $5.00 $180,885.00
11 47,629 SF $10.95 $521,537.55 $10.00 $476,290.00
12 3,747 SF $21.50 $80,560.50 $15.00 $56,205.00
13 5,138 SF $19.50 $100,191.00 $15.00 $77,070.00
14 1 LS $250,000.00 $250,000.00 $240,000.00 $240,000.00
15 410,103 SY $2.40 $984,247.20 $2.65 $1,086,772.95
16 5,021 LF $1.60 $8,033.60 $3.00 $15,063.00
17 187 LF $1.60 $299.20 $11.00 $2,057.00
18 465 LF $3.45 $1,604.25 $6.00 $2,790.00
19 20,771 LF $3.70 $76,852.70 $3.00 $62,313.00
20 11,667 LF $1.60 $18,667.20 $3.00 $35,001.00
21 1,332 LF $6.35 $8,458.20 $3.00 $3,996.00
22 1,021 LF $3.15 $3,216.15 $4.00 $4,084.00
23 100 LF $2.65 $265.00 $11.00 $1,100.00
24 133 LF $3.15 $418.95 $16.00 $2,128.00
25 230 LF $1.60 $368.00 $16.00 $3,680.00
26 3,393 LF $8.45 $28,670.85 $9.00 $30,537.00
27 5,943 LF $8.45 $50,218.35 $9.00 $53,487.00
28 52 LF $63.45 $3,299.40 $255.00 $13,260.00
29 1,262 LF $74.05 $93,451.10 $9.00 $11,358.00
30 24 LF $19.05 $457.20 $270.00 $6,480.00
31 6,207 SF $10.60 $65,794.20 $9.00 $55,863.00
32 279 EA $26.45 $7,379.55 $16.00 $4,464.00
TOTAL $3,300,772.00 $3,698,783.95
List of Sub-Contractors
Slurry Pavement Coatings Co.
Crack Seal Bond Blacktop Inc.
Asphalt Milling ABSL Construction
Paving, Utility Adjustments, Concrete C.F. Archibald Paving Inc.
Electrical Loops St. Francis Electric St. Francis Electric
APPARENT LOW BIDDER
Description Pavement Coatings Co. Granite Construction Co.
Striping Chrisp Company Central Striping Service Inc.
Thermoplastic Basic Crosswalk (White or Yellow)
Thermoplastic Continental Crosswalk (Yellow)
Thermoplastic Ladder Crosswalk (Yellow)
Thermoplastic Yield Line
Thermoplastic Pavement Markings
Blue Fire Hydrant Pavement Marker
Thermoplastic Traffic Stripe - Detail 32
Thermoplastic Traffic Stripe - Detail 38
Thermoplastic Traffic Stripe - Detail 38A
Thermoplastic Traffic Stripe - Detail 38B
Thermoplastic Traffic Stripe - Detail 40
Thermoplastic Limit Line (White)
Polymer Modified Type II Slurry Seal
Thermoplastic Traffic Stripe - Detail 1
Thermoplastic Traffic Stripe - Detail 9
Thermoplastic Traffic Stripe - Detail 21
Thermoplastic Traffic Stripe - Detail 22
Thermoplastic Traffic Stripe - Detail 27B
Remove and Replace Traffic Loop Detector
HMA Skin Patch (2 Inches)
Full Depth HMA Base Repair (4 Inches)
Full Depth HMA Base Repair (6 Inches)
Base Repair Over-excavation (Revocable Bid Item)
Crack Sealing
Water Pollution Control
Remove Thermoplastic Markings, Striping, and Lane Markers
Adjust Utility Manhole Frame & Cover to Finish Grade
Adjust Water Valve Box to Finish Grade
Adjust Survey Monument Box to Finish Grade
Remove and Replace Concrete Curb and Gutter
CITY OF DUBLIN
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
BID SUMMARY
Project Name:
Traffic Control and Construction Area Signs
Project No. :
Pavement Coatings Co. Granite Construction Co.
DESCRIPTION
Mobilization
BASE BID
2:00 PM
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Attachment 4
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