HomeMy WebLinkAbout5.3 Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117 – Acceptance of Workr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
Agenda Item 5.3
DATE: February 4, 2025
TO: Honorable Mayor and City Councilmembers
FROM: Colleen Tribby, City Manager
SU B.ECT: Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117 -
Acceptance of Work
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider accepting the Annual Street Resurfacing (2024 Cape Seal) Project.
The project resurfaced a segment of Dublin Boulevard with a cape seal surface treatment to
prolong the life of the existing pavement.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No.
ST0117.
FINANCIAL IMPACT:
The Cape Seal project is one of three projects included in the Fiscal Year 2024-25 Annual Street
Resurfacing Project budget. The funding sources, expenditures, and project balance are as follows:
Total Street Resurfacing Funding Source (FY 2024-
25)
General Fund $1,250,000
State Gas Tax Fund $700,000
Measure BB Sales Tax Local Streets Fund $200,000
Road Maintenance & Rehab Account (RMRA) $2,350,000
Total Funding $4,500,000
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Cape Seal Project Expenditures
Construction Contract $811,000
Change Orders $13,989
Contract Services, Design, Salary, and Testing $194,011
Total Project Expenditures
Project Balance
$1,019,000
$3,481,000
The remaining budget will be retained within the Annual Street Resurfacing Project for use on the
other two resurfacing projects currently underway.
DESCRIPTION:
On June 25, 2024, the City Council awarded a construction contract in the amount of $811,000 to
VSS International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117.
Cape seal treatments are a versatile and effective preventative maintenance technique used to
prolong the life of asphalt concrete roadway pavement. As streets begin to show wear and stress
cracks, it is important to seal the cracks to keep water from getting under the roadway pavement.
A cape seal is a two-step pavement treatment method that combines an asphalt rubber chip seal
(fine aggregates) with a slurry seal (sand/oil mixture). This seals cracks and provides a new
uniform wearing surface improving ride quality.
The 2024 project resurfaced an approximately 1.7-mile portion of Dublin Boulevard between
Silvergate Drive and Marshall Canyon Drive with a cape seal surface treatment, as shown on the
location map below. The total project included approximately 337,000 square feet of cape seal
treatment.
Figure 1. Location Map
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Staff has determined that the project is complete and recommends that the City Council accept the
project and begin the warranty period.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted. A copy of this Staff Report was provided to VSS International,
Inc. and to the Independent Watchdog Committee of the Alameda County Transportation
Commission.
ATTACHMENTS:
1) Resolution Accepting the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117
2) CIP No. ST0117
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Attachment I
RESOLUTION NO. XX - 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ACCEPTING THE ANNUAL STREET RESURFACING (2024 CAPE SEAL) PROJECT, CIP
NO. ST0117
WHEREAS, on June 25, 2024, the City entered into a Construction Contract with VSS
International, Inc. for the Annual Street Resurfacing (2024 Cape Seal) Project, that resurfaced a
1.7-mile segment of Dublin Boulevard; and
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin; and
WHEREAS, as a condition of the contract, VSS International, Inc. is required to warranty
the improvements for a period of one year following the completion of the work and maintain a
maintenance bond in the amount of 10% of the final contract value.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the Annual Street Resurfacing (2024 Cape Seal) Project, CIP No. ST0117 and
authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager, or designee, to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager, or designee, to release the maintenance bond at the end of the one-
year warranty period.
{Signatures on the following page}
Reso. No. XX-25, Item X.X, Adopted 02/04/2025 Page 1 of 2
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PASSED, APPROVED AND ADOPTED this 4th day of February 2025, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-25, Item X.X Adopted 02/04/2025 Page 2 of 2
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Attachment 2
Number — STO 117
ANNUAL STREET RESURFACING
Program — STREETS
PROJECT DESCRIPTION
This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets
and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive an
asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to the
available budget. The City owns and maintains approximately 148 centerline miles of streets.
The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good -Excellent; 70-79 Good,
60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 80.
PROJECT TIMELINE: The project is currently in various stages of design or construction. Improvements are typically constructed each year between spring and
fall.
ANNUAL OPERATING IMPACT: None.
2024-2029 CAPITAL IMPROVEMENT PROGRAM
• PRIOR
ESTIMATED COSTS YEARS
2024-2025
2025-2026 2026-2027
2027-2028 2028-2029
FUTURE
YEARS
TOTALS
9100 — Salaries & Benefits
$227,235
$167,500
$167,500
$167,500
$167,500
$167,500
$1,064,735
9200 — Contract Services
$2,509,344
$775,000
$775,000
$775,000
$775,000
$775,000
$6,384,344
9400 — Improvements
9500 — Miscellaneous
$12,737,648
$56,311
$3,550,000
$7,500
$3,550,000
$7,500
$3,550,000
$7,500
$3,550,000
$7,500
$3,550,000
$7,500
$30,487,648
$93,811
TOTAL
$15,530,538 $4,500,000 $4,500,000 $4,500,000 $4,500,000 $4,500,000
$38,030,538
Streets Five -Year Capital Improvement Program 2024-2029
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FUNDING SOURCE
PRIOR
YEARS
2024-2025
2025-2026
2026-2027
2027-2028
2028-2029
FUTURE
YEARS
TOTALS
1001 — General Fund
$467,999
$1,250,000
$2,086,900
$1,750,000
$1,850,000
$1,850,000
$9,254,899
2201 — State Gas Tax
$5,289,941
$700,000
$413,100
$750,000
$650,000
$650,000
$8,453,041
2204 — Measure B Sales Tax — Local
Streets Fund (ACTC)
$1,784,999
$1,784,999
2205 — Measure B Sales Tax — Bike &
Pedestrian Fund (ACTC)
$300,000
$300,000
2214 — Measure BB Sales Tax — Local
Streets Fund (ACTC)
$2,831,020
$200,000
$3,031,020
2215 — Measure BB Sales Tax — Bike &
Pedestrian Fund (ACTC)
$304,500
$304,500
2216 — Measure B Grants
$82,500
$82,500
2220 — Road Maint. & Rehab. Account
(RMRA)
$4,263,599
$2,350,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$14,613,599
2304 — Local Recycling Programs
$160,000
$160,000
4309 — Miti•ation Contributions
$45,980
$45,980
TOTAL
$15,530,538
$4,500,000
$4,500,000
$4,500,000
$4,500,000
$4,500,000
$38,030,538
Streets Five -Year Capital Improvement Program 2024-2029
67
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