HomeMy WebLinkAbout7.1 Update on the Dublin Boulevard Extension Project and Agreement with Gray-Bowen-Scott for Project Management ServicesAgenda Item 7.1
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE:
TO:
FROM:
SU B,ECT:
January 14, 2025
Honorable Mayor and City Councilmembers
Colleen Tribby, City Manager
Update on the Dublin Boulevard Extension Project and Agreement with Gray -
Bowen -Scott for Project Management Services
Prepared by: Pratyush Bhatia, Transportation and Operations Manager and
Hazel We th erford, Deputy City Manager
EXECUTIVE SUMMARY:
The City Council will receive an update on the Dublin Boulevard Extension Project, which will
extend Dublin Boulevard approximately 1.5 miles eastward through unincorporated Alameda
County and connect to North Canyons Parkway in Livermore, from its current terminus at Fallon
Road. The City Council will also consider approving an agreement with Gray -Bowen -Scott for
Project Management Services.
STAFF RECOMMENDATION:
Receive the report, adopt the Resolution Approving an Agreement with Gray -Bowen -Scott for
Project Management Services, and approve the budget change.
FINANCIAL IMPACT:
The proposed agreement is for a not -to -exceed amount of $250,000 for project management
services through June 30, 2028. The agreement will be funded by the Dublin Boulevard Extension
Advance Reserve in the General Fund.
DESCRIPTION:
The last update to the City Council on the Dublin Boulevard Extension Project was provided at the
March 21, 2023 meeting. Since then, mitigation and design work continued, as did collaboration
with the Alameda County Bicycle and Pedestrian Advisory Committee (BPAC), which generated
changes to the design and necessitated a contract amendment through Alameda County
Transportation Commission (CTC). In addition, Dublin's Measure II was passed by voters in
November, which has some potential bearing on the funding of a portion of the road, as further
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discussed below. The purpose of this Staff Report is to update the City Council on the current
project schedule and next steps.
Background
The Dublin Boulevard Extension Project, which extends Dublin Boulevard from its current
terminus at the intersection with Fallon Road to the intersection of North Canyons Parkway and
Doolan Road in Livermore, has been planned since 1984. Dublin's General Plan, the General Plans
of Alameda County and Livermore, the Eastern Dublin Specific Plan, the Fallon Village
Supplemental Environmental Impact Report, and Plan Bay Area 2040 all include the extension of
Dublin Boulevard.
The City of Dublin is the project sponsor and is responsible for the project funding plan, schedule,
and construction. Alameda CTC is the implementing agency for the final design phase of the
project, and BKF Engineers is the design consultant retained by Alameda CTC to prepare the
project plans. The City of Dublin, Alameda CTC, and the City of Livermore have been working in
partnership on the project. On May 19, 2020, the City Council approved a Cooperative Agreement
with Alameda CTC and the City of Livermore for the design phase (Resolution No. 38-20).
Project Status and Schedule Update
The updated schedule is provided in the below table, followed by discussions on various aspects of
the project. Construction will begin once all funding is secured, right-of-way is acquired, and all
resource agency permits are issued. Construction is anticipated to take 18 months to complete.
Table 1: Proiect Schedule Update (Estimated
Project Milestone/Phase
Start Date
Anticipated Completion
95% Design
In -process
Summer 2025
Final Design
Summer 2025
Fall 2026
Environmental Mitigation (RES)
In Process
Summer 2026
Environmental Permitting
Summer 2025
TBD
Right of Way
Summer 2025
Spring 2027
Construction
TBD—Funding Dependent
TBD
ContractAmendment
As part of the design review of the Project plans, Alameda CTC, Dublin, and BKF presented the
project to the Alameda County BPAC in spring 2023. Through this process it was determined that
revisions to the design were needed to address BPAC's comments and ensure the project's
consistency with the 2022 Alameda County Bike Network guidelines. Additionally, Staff worked
with the property owners in the Fallon East Economic Development Zone (EDZ) and
recommended design revisions to accommodate access points and turn lanes on Dublin Boulevard
to better coordinate with the development plans for those properties. The revisions to the design
were extensive and required close collaboration with the Alameda County BPAC and Alameda
CTC, and ultimately necessitated a contract amendment with BKF to address the modifications
and revise the Plans, Specifications, and Estimates (PS&E) package for the project.
On September 26, 2024, Alameda CTC approved the amendment to BKF's contract for an
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additional $1.3 million (for a total not -to -exceed amount of $7.3 million), and a 15-month time
extension to December 31, 2026.
Environmental Mitigation
Prior to the project moving into the construction phase, permits are needed from environmental
resource agencies due to the project's direct and indirect impacts on the environment. To receive
permits, the project must mitigate these impacts. On February 7, 2023, the City Council approved
an agreement with RES Environmental Operating Company, LLC for environmental mitigation
services for the project (Resolution No. 09-23). The environmental mitigation task is in process
but awaiting completion of the 95% design plans before submitting the mitigation package to the
resource agencies.
Project Costs
The preliminary engineering level cost estimate for the entire project is currently $153.6 million,
which includes right-of-way, environmental mitigation, and construction costs. Currently, this
amount is anticipated to be divided among the cities of Dublin and Livermore based on the
roadway length in each jurisdiction and the portion of the roadway in unincorporated Alameda
County. It is expected that Dublin's share will be approximately $126.1 million, and Livermore's
share will be approximately $27.5 million (this assumes that the last half mile of roadway remains
County land). An updated cost estimate will be completed as part of the 95% PS&E.
Project Funding and EDTIF Advance
The City currently has identified approximately $76 million for the project, which comprises $63
million from the Eastern Dublin Traffic Impact Fee (EDTIF) program and the remainder in Tri-
Valley Transportation Development Fee funds. At the March 21, 2023 meeting, the City Council
approved a plan to advance the EDTIF funds using internal funding sources. Under this plan, Staff
established an Assigned Reserve in the General Fund, which serves as a cash flow advance from
the General Fund to the EDTIF program. The General Fund will be reimbursed by the fee program
as development occurs and fees are collected. The Assigned Reserve for the Dublin Boulevard
Extension Advance has a current balance of $59.5 million with the remaining $3.5 million to be
designated at the year end.
Staff will continue to evaluate federal, state, and local grant opportunities, and work with ACTC to
identify funding sources for Dublin's share of unfunded project costs.
Fallon East EDZ Property Owners
There are five property owners in the Fallon East EDZ with parcels adjacent to or south of the
planned Dublin Boulevard extension. Staff continues to hold quarterly meetings with this group to
provide updates on various topics, including changes to the project schedule, mitigation efforts for
the roadway, the Valley Link project, and the status on development agreements. These meetings
also serve as a forum to address any other topics raised for discussion. Staff most recently met
with the group on December 12, 2024 to provide an update on the contract amendment with BKF
and on Valley Link's Notice of Availability of the Environmental Assessment that was released to
the public for comment.
Ballot Measure II Update
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The City Council placed the Dublin Traffic Relief, Clean Air/Open Space Preservation Measure
(Measure II) on the November 5, 2024 ballot. Measure II was approved by the voters and the
election was certified by the City Council on December 17, 2024. The Measure amended the
General Plan in a manner that would allow future approval by the City Council for limited
commercial development of 80 acres of property east of the city limits along the Dublin Boulevard
extension.
A number of things would need to occur for the City to allow development of this area which is
currently outside the City limits. This includes the City Council directing Staff to work with the
Local Agency Formation Commission (LAFCO) to annex this land into the City of Dublin and
prepare corresponding amendments to the General Plan and related zoning for this area. Staff
would also communicate openly and work closely with the City of Livermore during that process,
as it has during the project design phase.
It should be noted that should the land currently in unincorporated Alameda County be annexed
into Dublin, the cost to construct the road extension would be entirely borne by Dublin. Limited
commercial development along the last half mile of the extension contemplated with Measure II
could provide an opportunity to offset certain costs associated with that portion of the road,
including acquisition of right-of-way and mitigation lands. It could also generate a sustainable
revenue source for ongoing road maintenance, create opportunities for new uses and services in
the community, and bring new jobs to Dublin.
The City Council will discuss at a future meeting the implications of annexation. In the meantime,
design of the roadway remains Staff's primary focus. The City Council will receive another update
when the 95% plans and updated cost estimate have been completed.
City Council Approval Needed Tonight
The Dublin Boulevard Extension Project is a transformative and highly complex infrastructure
undertaking that has been in the planning stages for decades and involves multiple jurisdictions,
agencies, and funding sources. Staff has worked diligently to advance the project, as evidenced by
the coordination with ACTC, the City of Livermore, and various stakeholders. However, the sheer
scale and complexity of the project necessitates project management services to ensure its timely
and successful delivery. A dedicated consultant with expertise in managing multi -jurisdictional
infrastructure projects will complement staff efforts by focusing exclusively on coordination,
schedule adherence, and issue resolution.
Staff is seeking City Council approval to engage Gray-Bowens-Scott (GBS) for this work. This firm
currently has staff members with extensive experience, technical expertise, and a proven track
record in delivering projects of this scale. Additionally, bringing on a consultant to help assist the
City with project management will enable Staff to focus on critical decision -making and broader
strategic objectives.
The proposed agreement is for a not to exceed amount of $250,000 through June 30, 2028 for
services based on time and materials. The scope of work includes project management and
environmental mitigation coordination for the Project. Additional tasks that are on an as -needed
basis include transportation planning/coordination, preparation of grant applications,
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development of a full funding plan, and assisting the City with potential annexation in the future,
including LAFCO coordination and district formation, should that be the direction the City pursues.
A Resolution approving the agreement with Gray -Bowen -Scott is included as Attachment 1.
STRATEGIC PLAN INITIATIVE:
Strategy 1: Economic Development, Small Business Support, and Downtown Dublin
Objective C: Continue supporting the Fallon -East Economic Development Zone and associated
agreements that effectuate the construction of the Dublin Boulevard extension.
Strategy 4. Inclusive and Effective Government
Objective A: Set reserves aside for major infrastructure investments which are key to the City's
economic future.
Strategy 5: Long -Term Infrastructure and Sustainability Investments
Objective B: Focus on major street improvements to assist in improving safety and traffic
movement, including Village Parkway, Tassajara Road, and the Dublin Boulevard extension.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted, and a copy of this Staff Report was shared with the Fallon
East property owners.
ATTACHMENTS:
1) Resolution Approving an Agreement Between the City of Dublin and Gray -Bowen -Scott for
Project Management Services
2) Exhibit A to the Resolution - Consulting Services Agreement Between the City of Dublin and
Gray -Bowen -Scott for Project Management Services
3) Budget Change
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Attachment I
RESOLUTION NO. XX — 25
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
GRAY-BOWEN-SCOTT FOR PROJECT MANAGEMENT SERVICES
WHEREAS, the Dublin Boulevard Extension Project (Project), which extends Dublin
Boulevard from its current terminus at the intersection with Fallon Road, to the intersection of
North Canyons Parkway and Doolan Road in Livermore, has been planned since 1984; and
WHEREAS, the new 1.5-mile extension will provide connections between Dublin and
Livermore and enhance regional vehicular connectivity by extending the existing reliever route of
Dublin Boulevard along the north side of 1-580; and
WHEREAS, the Project is a transformative and highly complex infrastructure undertaking
that has been in the planning stages for decades and involves multiple jurisdictions, agencies, and
funding sources; and
WHEREAS, the City desires to enter into an Agreement with Gray -Bowen -Scott for a not -
to -exceed amount of $250,000 for project management services beginning January 14, 2025
through June 30, 2028; and
WHEREAS, the City's Municipal Code Section 2.36.100 (4) provides an exception to
competitive bidding, "When a contract or purchase involves goods of a technical nature, where it
would be difficult for a vendor to bid on a standard set of specifications, and the Purchasing Agent
undertakes a thorough review of known products and a comparison of features which would most
closely meet the city's needs at the lowest cost;" and
WHEREAS, the City has deemed Gray -Bowen -Scott a sole -source vendor as the project
management services needed for the Dublin Boulevard Extension Project are highly complex and
technical in nature and requires expertise in managing multi -jurisdictional infrastructure projects.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the consulting services agreement with Gray -Bowen -Scott, attached hereto as
Exhibit A.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement and make any necessary, non -substantive changes to carry out the intent of this
Resolution.
{Signatures on the follow page}
Reso. No. XX-25, Item X.X, Adopted 1/14/2025 Page 1 of 2 6
PASSED, APPROVED AND ADOPTED this 14th day of January 2025, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2
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Attachment 2
Exhibit A to Resolution
CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND
GRAY-BOWEN-SCOTT
FOR
PROJECT MANAGEMENT SERVICES
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City")
and Gray -Bowen -Scott ("Consultant") (together sometimes referred to as the "Parties") as of January 14,
2025 (the "Effective Date").
Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1
Term of Services. The term of this Agreement shall begin on the Effective Date and shall
end on June 30, 2028, unless the term of the Agreement is otherwise terminated or
extended, as provided for in Section 8. The time provided to Consultant to complete the
services required by this Agreement shall not affect the City's right to terminate the
Agreement, as referenced in Section 8. Notwithstanding the foregoing this Agreement may
be extended on a month to month basis for up to 6 months upon the written consent of the
Consultant and the City Manager, provided that: a) sufficient funds have been appropriated
for such purchase, b) the price charged by the Consultant for the provision of the serves
described in Exhibit A does not increase. None of the foregoing shall affect the City's right
to terminate the Agreement as provided for in Section 8.
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged.
1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Subsection 1.2 above and to satisfy Consultant's obligations hereunder.
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed $250,000,
notwithstanding any contrary indications that may be contained in Consultant's proposal, for services to be
performed and reimbursable costs incurred under this Agreement. In the event of a conflict regarding the
amount of compensation between this Agreement and Consultant's proposal, the Agreement shall prevail.
City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner
Consulting Services Agreement between City of Dublin and
Gray -Bowen -Scott for Project Management Services
01/14/2025
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set forth herein. The payments specified below shall be the only payments from City to Consultant for
services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner
specified herein. Except as specifically authorized by City in writing, Consultant shall not bill City for
duplicate services performed by more than one person.
Consultant and City acknowledge and agree that compensation paid by City to Consultant under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the Parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. No individual performing work under this Agreement shall
bill more than 2,000 hours in a fiscal year unless approved, in writing, by the City Manager
or his/her designee. Invoices shall contain the following information:
■ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.;
■ The beginning and ending dates of the billing period;
■ A Task Summary containing the original contract amount, the amount of prior billings,
the total due this period, the balance available under the Agreement, and the
percentage of completion;
■ A copy of the applicable time entries or time sheets shall be submitted showing the
following:
o Daily logs of total hours worked by each individual performing work under
this Agreement;
o Hours must be logged in increments of tenths of an hour or quarter hour;
o If this Agreement covers multiple projects, all hours must also be logged
by project assignment; and
o A brief description of the work, and each reimbursable expense.
■ The total number of hours of work performed under the Agreement by Consultant and
each employee, agent, and subcontractor of Consultant performing services
hereunder;
■ The Consultant's signature;
■ Consultant shall give separate notice to the City when the total number of hours
worked by Consultant and any individual employee, agent, or subcontractor of
Consultant reaches or exceeds 800 hours within a 12-month period under this
Agreement and any other agreement between Consultant and City. Such notice shall
include an estimate of the time necessary to complete work described in Exhibit A and
Consulting Services Agreement between City of Dublin and
Gray -Bowen -Scott for Project Management Services
01/14/2025
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the estimate of time necessary to complete work under any other agreement between
Consultant and City, if applicable.
2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
2.3 Final Payment. City shall pay the total sum due pursuant to this Agreement within 60
days after completion of the services and submittal to City of a final invoice, if all services
required have been satisfactorily performed.
2.4 Total Payment. City shall pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant submit any invoice for an amount in excess of the maximum
amount of compensation provided above, either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed
the amounts shown on the compensation schedule attached hereto as Exhibit A.
2.6 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A. Expenses
not listed in Exhibit A are not chargeable to City. Reimbursable expenses are included in
the total amount of compensation provided under this Agreement that shall not be
exceeded.
2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.8 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination. Consultant shall maintain adequate logs and
timesheets to verify costs incurred to that date.
2.9 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be necessary to perform the services
Consulting Services Agreement between City of Dublin and
Gray -Bowen -Scott for Project Management Services
01/14/2025
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required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before fully executing this Agreement, Consultant, at its
own cost and expense, unless otherwise specified below, shall procure the types and amounts of insurance
listed below against claims for injuries to persons or damages to property that may arise from or in
connection with the performance of the work hereunder by the Consultant and its agents, representatives,
employees, and subcontractors. Consistent with the following provisions, Consultant shall provide proof
satisfactory to City of such insurance that meets the requirements of this section and under forms of
insurance satisfactory in all respects, and that such insurance is in effect prior to beginning work.
Consultant shall maintain the insurance policies required by this section throughout the term of this
Agreement. The cost of such insurance shall be included in the Consultant's bid or proposal. Consultant
shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all
insurance required herein for the subcontractor(s) and provided evidence to City that such insurance is in
effect. VERIFICATION OF THE REQUIRED INSURANCE SHALL BE SUBMITTED AND MADE PART OF
THIS AGREEMENT PRIOR TO EXECUTION. Consultant shall maintain all required insurance listed
herein for the duration of this Agreement.
4.1 Workers' Compensation.
4.1.1 General Requirements. Consultant shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for
any and all persons employed directly or indirectly by Consultant. The Statutory
Workers' Compensation Insurance and Employer's Liability Insurance shall be
provided with limits of not less than $1,000,000 per accident. In the alternative,
Consultant may rely on a self-insurance program to meet these requirements, but
only if the program of self-insurance complies fully with the provisions of the
California Labor Code. Determination of whether a self-insurance program meets
the standards of the California Labor Code shall be solely in the discretion of the
Contract Administrator.
The Workers' Compensation policy shall be endorsed with a waiver of subrogation
in favor of the entity for all work performed by the Consultant, its employees,
agents, and subcontractors.
4.1.2 Submittal Requirements. To comply with Subsection 4.1, Consultant shall
submit the following:
Consulting Services Agreement between City of Dublin and
Gray -Bowen -Scott for Project Management Services
01/14/2025
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a. Certificate of Liability Insurance in the amounts specified in the section;
and
b. Waiver of Subrogation Endorsement as required by the section.
4.2 Commercial General and Automobile Liability Insurance.
4.2.1 General Requirements. Consultant, at its own cost and expense, shall maintain
commercial general liability insurance for the term of this Agreement in an amount
not less than $1,000,000 and automobile liability insurance for the term of this
Agreement in an amount not less than $1,000,000 per occurrence, combined
single limit coverage for risks associated with the work contemplated by this
Agreement. If a Commercial General Liability Insurance or an Automobile Liability
form or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed under this
Agreement or the general aggregate limit shall be at least twice the required
occurrence limit. Such coverage shall include but shall not be limited to, protection
against claims arising from bodily and personal injury, including death resulting
therefrom, and damage to property resulting from activities contemplated under
this Agreement, including without limitation, blanket contractual liability and the
use of owned and non -owned automobiles.
4.2.2 Minimum Scope of Coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability occurrence form
CG 0001 (most recent edition) covering comprehensive General Liability on an
"occurrence" basis. Automobile coverage shall be at least as broad as Insurance
Services Office Automobile Liability form CA 0001, Code 1 (any auto). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional Requirements. Each of the following shall be included in the
insurance coverage or added as a certified endorsement to the policy:
a. The Insurance shall cover on an occurrence or an accident basis, and not
on a claims -made basis.
b. City, its officers, officials, employees, and volunteers are to be covered as
additional insureds as respects: liability arising out of work or operations
performed by or on behalf of the Consultant; or automobiles owned,
leased, hired, or borrowed by the Consultant.
c. Consultant hereby agrees to waive subrogation which any insurer or
contractor may require from vendor by virtue of the payment of any loss.
Consultant agrees to obtain any endorsements that may be necessary to
effect this waiver of subrogation.
Consulting Services Agreement between City of Dublin and
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d. For any claims related to this Agreement or the work hereunder, the
Consultant's insurance coverage shall be primary insurance as respects
the City, its officers, officials, employees, and volunteers. Any insurance
or self-insurance maintained by the City, its officers, officials, employees,
or volunteers shall be excess of the Consultant's insurance and shall not
contribute with it.
4.2.4 Submittal Requirements. To comply with Subsection 4.2, Consultant shall
submit the following:
a. Certificate of Liability Insurance in the amounts specified in the section;
b. Additional Insured Endorsement as required by the section;
c. Waiver of Subrogation Endorsement as required by the section; and
d. Primary Insurance Endorsement as required by the section.
4.3 Professional Liability Insurance.
4.3.1 General Requirements. Consultant, at its own cost and expense, shall maintain
for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount
not less than $2,000,000 covering the licensed professionals' errors and
omissions. Any deductible or self -insured retention shall not exceed $150,000 per
claim.
4.3.2 Claims -Made Limitations. The following provisions shall apply if the professional
liability coverage is written on a claims -made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
b. Insurance must be maintained and evidence of insurance must be
provided for at least 3 years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is not replaced with another
claims -made policy form with a retroactive date that precedes the date of
this Agreement, Consultant shall purchase an extended period coverage
for a minimum of 3 years after completion of work under this Agreement.
d. A copy of the claim reporting requirements must be submitted to the City
for review prior to the commencement of any work under this Agreement.
Consulting Services Agreement between City of Dublin and
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4.3.3 Submittal Requirements. To comply with Subsection 4.3, Consultant shall
submit the Certificate of Liability Insurance in the amounts specified in the section.
4.4 All Policies Requirements.
4.4.1 Acceptability of Insurers. All insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of Coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with complete copies of all Certificates of Liability
Insurance delivered to Consultant by the insurer, including complete copies of all
endorsements attached to the policies. All copies of Certificates of Liability
Insurance and certified endorsements shall show the signature of a person
authorized by that insurer to bind coverage on its behalf. If the City does not
receive the required insurance documents prior to the Consultant beginning work,
it shall not waive the Consultant's obligation to provide them. The City reserves
the right to require complete copies of all required insurance policies at any time.
4.4.3 Deductibles and Self -Insured Retentions. Consultant shall disclose to and
obtain the written approval of City for the self -insured retentions and deductibles
before beginning any of the services or work called for by any term of this
Agreement. At the option of the City, either: the insurer shall reduce or eliminate
such deductibles or self -insured retentions as respects the City, its officers,
employees, and volunteers; or the Consultant shall provide a financial guarantee
satisfactory to the City guaranteeing payment of losses and related investigations,
claim administration and defense expenses.
4.4.4 Wasting Policies. No policy required by this Section 4 shall include a "wasting"
policy limit (i.e. limit that is eroded by the cost of defense).
4.4.5 Endorsement Requirements. Each insurance policy required by Section 4 shall
be endorsed to state that coverage shall not be canceled by either party, except
after 30 days' prior written notice has been provided to the City.
4.4.6 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and certified endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
Consulting Services Agreement between City of Dublin and
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14
■ Obtain such insurance and deduct and retain the amount of the premiums for such
insurance from any sums due under the Agreement;
■ Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
■ Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES.
Consultant shall, to the extent permitted by law, including without limitation California Civil Code 2782 and
2782.8, indemnify, hold harmless and assume the defense of, in any actions at law or in equity, the City, its
employees, agents, volunteers, and elective and appointive boards, from all claims, losses, and damages,
including property damage, personal injury, death, and liability of every kind, nature and description, arising
out of, pertaining to or related to the negligence, recklessness or willful misconduct of Consultant or any
person directly or indirectly employed by, or acting as agent for, Consultant, during and after completion of
Consultant's work under this Agreement.
With respect to those claims arising from a professional error or omission, Consultant shall defend,
indemnify and hold harmless the City (including its elected officials, officers, employees, and volunteers)
from all claims, losses, and damages arising from the professionally negligent acts, errors or omissions of
Consultant, however, the cost to defend charged to Consultant shall not exceed Consultant's proportionate
percentage fault.
Consultant's obligation under this section does not extend to that portion of a claim caused in whole or in
part by the sole negligence or willful misconduct of the City.
Consultant shall also indemnify, defend and hold harmless the City from all suits or claims for infringement
of any patent rights, copyrights, trade secrets, trade names, trademarks, service marks, or any other
proprietary rights of any person or persons because of the City or any of its officers, employees, volunteers,
or agents use of articles, products things, or services supplied in the performance of Consultant's services
under this Agreement, however, the cost to defend charged to Consultant shall not exceed Consultant's
proportionate percentage fault.
Consultant shall indemnify, defend with counsel acceptable to City, and hold harmless City and its officers,
elected officials, employees, agents and volunteers from and against any and all liability, loss, damage,
claims, expenses, and costs (including without limitation, attorney's fees and costs and fees of litigation)
(collectively, "Liability") of every nature arising out of or in connection with Consultant's performance of the
services called for or its failure to comply with any of its obligations contained in this Agreement, except
such Liability caused by the sole negligence or willful misconduct of City.
Notwithstanding the forgoing, to the extent this Agreement is a "construction contract" as defined by
California Civil Code Section 2782, as may be amended from time to time, such duties of Consultant to
indemnify shall not apply when to do so would be prohibited by California Civil Code Section 2782.
Consulting Services Agreement between City of Dublin and
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The Consultant's obligation to defend and indemnify shall not be excused because of the Consultant's
inability to evaluate Liability or because the Consultant evaluates Liability and determines that the
Consultant is not liable to the claimant. The Consultant must respond within 30 days to the tender of any
claim for defense and indemnity by the City. If the Consultant fails to accept or reject a tender of defense
and indemnity within 30 days, in addition to any other remedy authorized by law, so much of the money due
the Consultant under and by virtue of this Agreement as shall reasonably be considered necessary by the
City, may be retained by the City until disposition has been made of the claim or suit for damages, or until
the Consultant accepts or rejects the tender of defense, whichever occurs first.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. This Agreement shall
not be construed as an agreement for employment. City shall have the right to control
Consultant only insofar as the results of Consultant's services rendered pursuant to this
Agreement and assignment of personnel pursuant to Subsection 1.3; however, otherwise
City shall not have the right to control the means by which Consultant accomplishes
services rendered pursuant to this Agreement. Consultant further acknowledges that
Consultant performs Services outside the usual course of the City's business; and is
customarily engaged in an independently established trade, occupation, or business of the
same nature as the Consultant performs for the City and has the option to perform such
work for other entities. Notwithstanding any other City, state, or federal policy, rule,
regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents,
and subcontractors providing services under this Agreement shall not qualify for or
become entitled to, and hereby agree to waive any and all claims to, any compensation,
benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in the California Public Employees Retirement System (PERS) as an employee of
City and entitlement to any contribution to be paid by City for employer contributions and/or
employee contributions for PERS benefits.
6.2 Consultant Not an Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section 7. LEGAL REQUIREMENTS.
7.1 Governing Law. The laws of the State of California shall govern this Agreement.
7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with
all laws and regulations applicable to the performance of the work hereunder, including but
not limited to, the California Building Code, the Americans with Disabilities Act, and any
copyright, patent or trademark law. Consultant's failure to comply with any law(s) or
regulation(s) applicable to the performance of the work hereunder shall constitute a breach
of contract.
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7.3 Other Governmental Regulations. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant and any subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consultant and any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the
basis of a person's race, sex, gender, religion (including religious dress and grooming
practices), national origin, ancestry, physical or mental disability, medical condition
(including cancer and genetic characteristics), marital status, age, sexual orientation, color,
creed, pregnancy, genetic information, gender identity or expression, political affiliation or
belief, military/veteran status, or any other classification protected by applicable local,
state, or federal laws (each a "Protected Characteristic"), against any employee, applicant
for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or
applicant for any services or programs provided by Consultant under this Agreement.
Consultant shall include the provisions of this Subsection in any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
In the event of termination, Consultant shall be entitled to compensation for services
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
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Consultant with compensation beyond the maximum amount provided for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments. The Parties may amend this Agreement only by a writing signed by all the
Parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall include, but are not limited to, the following:
8.6.1 Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to deliver
those documents to the City upon termination of the Agreement. It is understood and
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agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
Parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of 3 years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Subsection 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds $10,000.00, the Agreement shall be subject to
the examination and audit of the State Auditor, at the request of City or as part of any audit
of the City, for a period of 3 years after final payment under the Agreement.
Section 10. MISCELLANEOUS PROVISIONS.
10.1 Attorneys' Fees. If a party to this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. In the event that either party brings any action against the other under this
Agreement, the Parties agree that trial of such action shall be vested exclusively in the
state courts of California in the County of Alameda or in the United States District Court for
the Northern District of California.
10.3 Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not constitute a waiver of any other breach of that term or any other term
of this Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the Parties.
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10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Section 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous 12 months,
an employee, agent, appointee, or official of the City. If Consultant was an employee,
agent, appointee, or official of the City in the previous 12 months, Consultant warrants that
it did not participate in any manner in the forming of this Agreement. Consultant
understands that, if this Agreement is made in violation of California Government Code
Section 1090 et seq., the entire Agreement is void and Consultant will not be entitled to
any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of California Government Code
Section 1090 et seq., and, if applicable, will be disqualified from holding public office in the
State of California.
At City's sole discretion, Consultant may be required to file with the City a Form 700 to
identify and document Consultant's economic interests, as defined and regulated by the
California Fair Political Practices Commission. If Consultant is required to file a Form 700,
Consultant is hereby advised to contact the Dublin City Clerk for the Form 700 and
directions on how to prepare it.
10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.9 Contract Administration. This Agreement shall be administered by the City Manager
("Contract Administrator"). All correspondence shall be directed to or through the Contract
Administrator or his or her designee.
10.10 Notices. Any written notice to Consultant shall be sent to:
Gray -Bowen -Scott
Attn: Matthew Todd, Principal Project Manager
1320 Mount Diablo Blvd., Suite 206
Walnut Creek, CA 94596
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Any written notice to City shall be sent to:
City of Dublin
Att: City Manager's Office
100 Civic Plaza
Dublin, CA 94568
10.11 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
Exhibit A Scope of Services & Compensation Schedule/Reimbursable Expenses
10.12 Counterparts and Electronic Signatures. This Agreement may be executed in multiple
counterparts, each of which shall be an original and all of which together shall constitute
one agreement. Counterparts delivered and/or signatures executed by City -approved
electronic or digital means shall have the same force and effect as the use of a manual
signature. Both Parties desire this Agreement to be electronically signed in accordance
with applicable federal and California law. Either Party may revoke its agreement to use
electronic signatures at any time by giving notice to the other Party.
10.13 Certification per Iran Contracting Act of 2010. In the event that this contract is for
one million dollars ($1,000,000.00) or more, by Consultant's signature below Consultant
certifies that Consultant, and any parent entities, subsidiaries, successors or subunits of
Consultant are not identified on a list created pursuant to subdivision (b) of Section 2203 of
the California Public Contract Code as a person engaging in investment activities in Iran as
described in subdivision (a) of Section 2202.5, or as a person described in subdivision (b)
of Section 2202.5 of the California Public Contract Code, as applicable.
SIGNATURES ON FOLLOWING PAGE
Consulting Services Agreement between City of Dublin and
Gray -Bowen -Scott for Project Management Services
01/14/2025
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The Parties have executed this Agreement as of the Effective Date. The persons whose signatures appear
below certify that they are authorized to sign on behalf of the respective Party.
CITY OF DUBLIN GRAY-BOWEN-SCOTT
Colleen Tribby, City Manager
Attest:
Marsha Moore, City Clerk
Approved as to Form:
City Attorney
r Signed by:
—� F3481 CA513EB4CE...
Matthew Todd, Principal Project Manager
1000063593
Consultant's DIR Registration Number
(if applicable)
Consulting Services Agreement between City of Dublin and
Gray -Bowen -Scott for Project Management Services
01/15/2025
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EXHIBIT A
SCOPE OF SERVICES
COMPENSATION SCHEDULE & REIMBURSABLE EXPENSES
Scope of Work
The City of Dublin has requested professional project management services from Gray -Bowen -Scott (GBS) for
the Dublin Boulevard Extension Project (Project). GBS services are expected to be on a time and material basis
for the below tasks with optional tasks requested on an as -needed basis. The key personnel will be Matt Todd,
Gary Huisingh, and Obaid Khan, but depending on the type of work requested, additional GBS staff resources
may be added. The following provides the scope of services discussed at the December 9, 2024, meeting.
Additional project elements may be added if mutually agreed upon by both parties. The cost for these services
shall not exceed $250,000.
Project Management/Developer & Staff Coordination
Task 1— Project Management for the Dublin Blvd. Extension Project (Project)
• Assist the City in managing the Project, including but not limited to Project scope, cost, and schedule;
engineering studies; project planning; coordinating with agencies, developers/property owners, utilities,
grantors, or other project stakeholders; and Project design work conducted by BKF and Alameda County
Transportation Commission to complete 95% and 100% levels, including cost estimates, as required by the
City.
• Coordinate with local jurisdictions (the City of Pleasanton, the City of Livermore, Alameda County, etc.) and
partner agencies (LAVTA, Valley Link Rail, etc.) on the successful implementation of planned improvements.
• Correspond directly with developers and their design teams. Attend meetings with applicants and Staff and
conduct various other duties to coordinate Project reviews with City staff efficiently.
• Assist with ensuring timely processing and approval of Project permits from local and regional agencies.
Assist with coordinating any review and approval process with outside agencies such as Dublin San Ramon
Services District, Zone 7, the City of Livermore, and Alameda County. This work may also include serving as
a reviewer for a wide variety of land development, subdivision, encroachment permits, resource agency
permits and building permit applications relative to the Project.
Task 2 — Environmental Mitigation Coordination for the Project
• Support the City in planning and implementing environmental mitigation for the Project. This will include
negotiations and coordination with property owners and future developers for land development along
Dublin Boulevard.
• Assist with the management of the environmental consultant and implement the environmental mitigation
measures in the Project's design as required by regulatory agencies or mitigation bank requirements.
• Prepare applications for and assist the City in obtaining the necessary permits and approvals from
appropriate resource agencies. Work effectively through the City's mitigation consultant RES Environmental
Operating Company, LLC (RES) and others.
• Work with RES and others to implement a cost-effective mitigation plan that fits within the requirements of
the resource agencies.
• Coordinate all possible joint mitigation resources with the Project and planned development while
ensuring the protection of City interests and benefits.
23
• Assist with the management of RES and others for the Incidental Take Permit (ITP) if they manage Section
401/404 Army Corps and Section 1602 Fish & Game permits with the resource agencies.
ADDITIONAL TASKS AS NEEDED
Additional work may be required depending on the remaining steps of the project development/project
approval process. GBS, when authorized by the City, shall perform additional tasks below as needed and are
not specifically identified above. Examples could include, but are not limited to, transportation
planning/coordination, grant preparation and development of a funding plan, assistance in property
annexation and LAFCO coordination.
Additional Task- Transportation Planning/Coordination
• Review and comment on traffic impact studies and conditions of approval of developers and coordinate
with City traffic engineers as required.
• Review traffic operations analyses conducted in Synchro, SimTraffic, VISSIM, etc. software.
• Review the Citywide Travel Demand Model for consistency with the General Plan land uses and street
network and recommend updates as required.
• Review the Transportation section of the EIR to verify the ability to phase or segment the Project.
• Provide bicycle and pedestrian planning/design assistance in coordination with bicycle and pedestrian
advocates.
• Coordinate with LAVTA for the Bus Rapid Transit (BRT) rerouting to Dublin Boulevard from 1-580 between
Fallon Road and Livermore.
Additional Task — Prepare Grant Application and Develop a Full Funding Plan
• Assist the City in identifying appropriate grant funding resources and preparing and/or reviewing grant
applications, as needed.
• Work with funding agencies such as Alameda County Transportation Commission or Metropolitan
Transportation Commission to seek funding and secure grant allocation.
• Track Project funding, including grant funding. Prepare and manage Project funding obligation and
allocation for local and federal funds.
• Work in partnership with transportation agencies (i.e., Caltrans, MTC, Alameda CTC) to meet the
requirements for the obligation of any local or federal funds programmed to the Project.
Additional Task — Assist the City in Crosby Property Annexation, LAFCO Coordination, and District
Formation
• Assist the City in acquiring the necessary approvals from LAFCO to allow annexation of the Crosby property
into the City of Dublin.
• Coordinate with the property owner(s) and consultants specific to annexation to the city.
• Coordinate with agencies in processing and approvals of agreements and approvals of Project documents.
• Work with Public Works and the Planning Department for any necessary General Plan amendments and
rezoning.
• Coordinate with the City on possible district formation for funding and maintenance of improvements, such
as a Business Improvement District (BID) or Community Services District (CSD).
24
FEE SCHEDULE Effective January 1, 2025
Staff
Billing Rate
Billing Rate Range
Low
High
Industry Advisor
$425.00
$550.00
Gary
Huisingh
$425.00
Brad
McCrae
$455.00
Norma
Ortega
$483.00
Leo
Scott
$495.00
Principal Project/Program Manager
$370.00
$500.00
Terry
Bowen
$473.00
Carl
Haack
$445.00
Matt
Todd
$410.00
Senior Project/Program Manager
$280.00
$380.00
Roni
Hattrup
$340.00
Erin
Heltne
$300.00
Obaid
Khan
$367.00
Sheena
Patel
$340.00
Keith
Robinson
$367.00
Brian
Stewart
$360.00
Project/Program Manager
$240.00
$310.00
Karen
Boggs
$227.00
Kevin
Byrd
$280.00
Chris
Doerksen
$280.00
Aron
Zerezghi
$280.00
Associate Project/Program Manager
$175.00
$250.00
Grace
Doi
$200.00
Margaret
Strubel
$193.00
Project Specialist
$230.00
$315.00
Project Analyst
$140.00
$200.00
Debby
Chernila
$164.00
Tiffany
Gephart
$149.00
Debi
Lawrence
$164.00
Ericka
Leiva
$164.00
Janet
McCue
$149.00
Naomi
Salvador
$180.00
Anita
Smith
$180.00
Project Administrator
$115.00
$160.00
Administrative Assistant
$80.00
$135.00
Intern
$55.00
$85.00
Rates are subject to an annual escalation rate of up to 3% every January 1. Expenses (mileage, parking, tolls, printing, travel,
conference calls, postage, express mail, delivery, authorized entertainment, etc.) will be billed at cost. Mileage will be billed at
the standard IRS rate. Gray•Bowen•Scott reserves the right, in its discretion, to sub -contract portions of its projects to other
qualified professionals. All costs and fees for any sub -contracted services will be billed at cost plus 10%.
25
Attachment 3
From Un-Appropriated Reserves
CITY OF DUBLIN
FISCAL YEAR 2024-25
BUDGET CHANGE FORM
Budget Change Reference #:
City Council's Approval Required
From Designated Reserves
DECREASE BUDGET AMOUNT
Account
x
Amount
Budget Transfer Between Funds
Other
INCREASE BUDGET AMOUNT
Account Amount
Dublin Blvd Ext. Project. Contract Services.
ST0216.9200.9201
Dublin Blvd Ext. Project . General Fund
ST0216.1101
$250,000
$250,000
REASON FOR BUDGET CHANGE
The $250,000 in additional contract costs will require a budget change. The increase in costs will be funded by the General
Fund Dublin Boulevard Extension Advance Reserve.
As Presented at the City Council Meeting 1/14/2025
**********Finance Use Only**********
Posted By:
Date:
26
Update on the Dublin
Boulevard Extension Project
and Agreement with Gray -
Bowen -Scott for Project
Management Services
January 14, 2025
DUBLIN
CALIFORNIA
27
Background
• Extends Dublin
Boulevard from
Dublin to Livermore
• Planned since 1984
• Project Partners
• May 2020
Cooperative
Agreement
Project Status & Schedule
Project Milestone/Phase
Start Date
Anticipated Completion
95% Design
In -process
Summer 2025
Final Design
Summer 2025
Fall 2026
Environmental Mitigation (RES)
In Process
Summer 2026
Environmental Permitting
Summer 2025
TBD
Right of Way
Summer 2025
Spring 2027
Construction
TBD—Funding Dependent
TBD
Contract Amendment
• Spring 2023 BPAC Meeting
• Design revisions
BPAC
Latest Policies and Guidelines
Access Points
• September 2024 ContractAmendment
Environmental Mitigation
• Environmental Permits
• February 2023- Agreement with RES
• Mitigation Package
Work in progress
Complete 95% plans
Project Costs
• Preliminary Engineering Estimate $I53.6M
• Cost Sharing
—Dublin $126.IM
—Livermore $27.5M
• 95% Plans Cost Update
m
Project Funding
• City funds $76M
• EDTIF $63M
• TVTD Fee
• March 2023 City Council
• Advance EDTIF funds
• General Fund Reserve
— Cash Flow Advance to EDTIF
• Current Balance $59.5M
• Future Grants
Fallon East EDZ
]N11 114A!11 A113
Fallon East EDZ
• Quarterly Property Owner Meetings
- Five property owners
- Schedule, mitigation efforts, right-of-way,
development agreements
— Last meeting December 12, 2024
35
Ballot Measure II Update
• November 5, 2024 Ballot
• Approved by voters
• Certified by the Dublin City Council on December 17,
2024
• Measure amended the General Plan to allow
future approval by the City Council for limited
commercial development
Ballot Measure II Update, 2
• Future potential annexation requires City
Council direction and approval (not a part of
tonight's action)
• Collaboration with City of Livermore
Project Management Services
• DBE is a highly complex infrastructure project
• Multiple jurisdictions, agencies, and funding
sources
• Project management services needed
• Agreement with Gray -Bowen -Scott
Project Management Services, 2
• More than 40 years in business
• Specializing in transportation projects and
working with regional agencies including
mitigation efforts
• Extensive experience collaborating with ACTC
Project Management Services, 3
• GBS References
— Union City Quarry Lakes Parkway project
— State Route 92 / Clawiter-Whitesell Street
Interchange project
— San Mateo 101 Express Lanes
—City of Hayward
Recommendation
• Receive the Report, adopt the Resolution
Approving an Agreement with Gray -Bowen -
Scott for Project Management Services, and
approve the budget change