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Home My WebLink About5.3 Directing Preparation of Annual Engineer’s Reports for Street Lighting Maintenance Districts and Landscape and Lighting Districtsr DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL Agenda Item 5.3 DATE: January 14, 2025 TO: Honorable Mayor and City Councilmembers FROM: Colleen Tribby, City Manager SU B.ECT : Directing Preparation of Annual Engineer's Reports for Street Lighting Maintenance District 1983-1, Landscape and Lighting District 1983-2, Landscape and Lighting District 1986-1, Landscape and Lighting District 1997-1, and Street Lighting Maintenance District 1999-1 Prepared by: Julius Pickney, Management Analyst II EXECUTIVE SUMMARY: The City Council will consider directing preparation of the Annual Engineer's Reports for the five Assessment Districts. STAFF RECOMMENDATION: Adopt the Resolution Directing Preparation of the Annual Engineer's Reports for Street Lighting Maintenance District 1983-1, Landscape and Lighting District 1983-2, Landscape and Lighting District 1986-1, Landscape and Lighting District 1997-1, and Street Lighting Maintenance District 1999-1. FINANCIAL IMPACT: The cost of preparing the Engineer's Reports is included in the Fisal Year 2024-25 budget and is paid by each respective Assessment District. DESCRIPTION: The procedure for establishing annual maintenance assessments is governed by the Landscaping and Lighting Act of 1972, which is State Law codified in the Streets and Highways Code. The procedure requires that the City Council direct preparation of Engineer's Reports each year. Once the preliminary reports are prepared, the preliminary reports will be presented to the City Council for consideration and approval. Subsequently, the City Council will consider the final reports and consider ordering the levy of assessments during a public hearing. The proposed resolution authorizes the City Engineer to begin preparation of the required Page 1 of 2 1 Engineer's Reports for the five City of Dublin Assessment Districts described below. Street Lighting Maintenance District 1983-1 This District was formed with the initial assessment in the 1984-1985 tax year. The District was established to replace the County Service Area, which had paid maintenance and energy costs for public streetlights within the City of Dublin. The boundary of this Assessment District encompasses the entire City, except for areas within Street Lighting Maintenance District 1999-1 and within Community Facilities District No. 2017-1. Landscaping and Lighting District 1983-2 (Stagecoach Road) This District was formed with the initial assessment in the 1985-86 tax year. The District provides funds for the maintenance of certain landscape improvements along Stagecoach Road. The District's boundaries include all of Tract 4719 and cover the 150-unit single-family Dublin Hills Estates and the Amador Lakes apartments. Landscaping and Lighting District 1986-1 (Villages at Willow Creek) This District was formed with the initial assessment in the 1987-88 tax year. The District encompasses the Villages at Willow Creek development along Dougherty Road, north of Amador Valley Boulevard. The boundary includes apartment complexes, condominiums, and a 145-unit single family development (Ridgecreek). Landscaping and Lighting District 1997-1 (Santa Rita Area) This District was formed at the request of the Alameda County Surplus Property Authority and the initial assessment was levied in the 1997-98 tax year. The area covered by this District is bound by Gleason Drive on the north, Interstate 580 on the south, Arnold Road on the west, and Tassajara Road on the east. Street Lighting Maintenance District 1999-1 (Dublin Ranch) This District was formed with the initial assessment in the 1999-2000 tax year. The District funds the electric energy, maintenance, and repair costs associated with street lighting installed in Dublin Ranch, Clifton Park, Fallon Village, Jordan Ranch, Tassajara Hills, and Francis Ranch. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: The City Council Agenda was posted. ATTACHMENTS: 1) Resolution Directing Preparation of the Annual Engineer's Reports for Street Lighting Maintenance District 1983-1, Landscape and Lighting District 1983-2, Landscape and Lighting District 1986-1, Landscape and Lighting District 1997-1, and Street Lighting Maintenance District 1999-1 Page 2 of 2 2 Attachment I RESOLUTION NO. XX - 25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN DIRECTING PREPARATION OF THE ANNUAL ENGINEER'S REPORTS FOR STREET LIGHTING MAINTENANCE DISTRICT 1983-1, LANDSCAPE AND LIGHTING DISTRICT 1983-2, LANDSCAPE AND LIGHTING DISTRICT 1986-1, LANDSCAPE AND LIGHTING DISTRICT 1997-1, AND STREET LIGHTING MAINTENANCE DISTRICT 1999-1 WHEREAS, on February 28, 1983, by Resolution No. 9-83, the City Council initiated proceedings, and on August 2, 1983, by Resolution No. 38-83, the City Council ordered the formation of City of Dublin Street Lighting Maintenance District No. 1983-1 ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, on January 23, 1984, by Resolution No. 10-84, the City Council initiated proceedings, and on January 23, 1984, by Resolution No. 11-84, the City Council ordered the formation of City of Dublin Landscape and Lighting District No. 1983-2 ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, on November 10, 1986, by Resolution No. 128-86, the City Council initiated proceedings, and on November 10, 1986, by Resolution No. 129-86, the City Council ordered the formation of City of Dublin Landscape and Lighting District No. 1986-1 ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, on July 23, 1996, by Resolution No. 94-96, the City Council initiated proceedings, and on October 1, 1996, by Resolution No. 115-96, the City Council ordered the formation of City of Dublin Landscape and Lighting District No. 1997-1 ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, on March 16, 1999, by Resolution No. 37-99, the City Council initiated proceedings, and on August 3, 1999, by Resolution No. 153-99, the City Council ordered the formation of City of Dublin Street Lighting Maintenance District No. 1999-1 ("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, "the Act"); and WHEREAS, Section 22620 et seq of the Act provides for the levy of annual assessments after formation of the Districts. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the City Engineer, or their designee, as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 1 of 2 3 PASSED, APPROVED AND ADOPTED this 14th day of January 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-25, Item X.X, Adopted XX/XX/2025 Page 2 of 2 4