HomeMy WebLinkAbout09-12-2024 HCAC Agenda Packet with PPTCouncil Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the
DUBLIN HERITAGE AND CULTURAL ARTS
COMMISSION
Thursday, September 12, 2024 Location: Council Chamber
100 Civic Plaza
Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
3. PUBLIC COMMENT
At this time, the public is permitted to address the Heritage & Cultural Arts Commission
on non-agendized items. Please step to the podium and clearly state your name for the
record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with
State Law, no action or discussion may take place on any item not appearing on the
posted agenda. The Commission may respond to statements made or questions asked,
or may request Staff to report back at a future meeting concerning the matter. Any
member of the public may contact the Recording Secretary’s Office related to the proper
procedure to place an item on a future Heritage & Cultural Arts Commission agenda.
The exceptions under which the Commission MAY discuss and/or take action on items
not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Heritage & Cultural Arts Commission with one single action.
Members of the audience, Staff or the Heritage & Cultural Arts Commission who would
like an item removed from the Consent Calendar for purposes of public input may
request the Chair to remove the item.
4.1 Approval of June 13, 2024, Heritage and Cultural Arts Commission Regular Meeting
Minutes
September 12, 2024 Dublin Heritage and Cultural Arts Commission Agenda 1
1
The Commission will consider approving the June 13, 2024, Heritage and Cultural
Arts Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of June 13, 2024, Heritage and Cultural Arts Commission
Regular Meeting.
Staff Report
Attachment 1 - Minutes of the June 13, 2024, Heritage and Cultural Arts
Commission Regular Meeting
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 Museum Collection Software
The Heritage and Cultural Arts Commission will receive a report on the
collection management software utilized at Heritage Park and Museums.
STAFF RECOMMENDATION:
Receive the presentation.
Staff Report
Attachment 1 - Item 6.1 Museum Collections Software Update PPT
6.2 Dublin Art Center - Art Gallery Shows and Exhibits
The Heritage and Cultural Arts Commission will receive an overview of proposed art
gallery shows and exhibits for the first year in Gallery 180 at the future Dublin Arts
Center.
STAFF RECOMMENDATION:
Review the proposed exhibit ideas and provide feedback.
Staff Report
Attachment 1 - Galley 180 List of Art Show Ideas and Exhibits
7. STAFF AND COMMISSIONER REPORTS
Brief information only reports from Commissioners and/or Staff, including committee
reports and reports by Commissioners related to meetings attended at City expense
(AB1234).
8. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available
in appropriate alternative formats to persons with a disability, as required by Section 202 of the
Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and
regulations adopted in implementation thereof. To make a request for disability-related
modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at
least 72 hours in advance of the meeting. Upon receiving a request, the City will swiftly
resolve requests for reasonable accommodation for individuals with disabilities, consistent
with the federal Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132) and resolve
any doubt in favor of accessibility.
September 12, 2024 Dublin Heritage and Cultural Arts Commission Agenda 2 2
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be
posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe, secure, and
sustainable environment, fosters new opportunities, and champions a culture of equity,
diversity, and inclusion.
September 12, 2024 Dublin Heritage and Cultural Arts Commission Agenda 3
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STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 1
Agenda Item 4.1
DATE:September 12, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Approval of June 13, 2024,Heritage and Cultural Arts Commission Regular
Meeting Minutes
Prepared by: Kim Bonato, Senior Office Assistant
EXECUTIVE SUMMARY:
The Commission will consider approving the June 13, 2024,Heritage and Cultural Arts
Commission Regular Meeting minutes.
STAFF RECOMMENDATION:
Approve the minutes of June 13, 2024,Heritage and Cultural Arts Commission Regular Meeting.
FINANCIAL IMPACT:
None.
DESCRIPTION:
The Heritage and Cultural Arts Commission will consider approval of the minutes from the June
13,2024,Regular Meeting.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The Commission Agenda was posted.
ATTACHMENTS:
1)Minutes of the June 13, 2024,Heritage and Cultural Arts Commission Regular Meeting
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MINUTES OF THE HERITAGE AND
CULTURAL ARTS COMMISSION
Regular Meeting: Thursday, June 13, 2024
Heritage and Cultural Arts Commission
REGULAR MEETING
June 13, 2024
A Regular Meeting of the Heritage and Cultural Arts Commission was held on Thursday,
June 13, 2024, in the Council Chamber at the Civic Center. The meeting was called to order
at 7:00 p.m.by Chairperson A Kelly Paschal-Hunter.
1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Attendee Name Status
A Kelly Paschal-Hunter, Chairperson Present
Darren Phillips, Vice Chairperson Present
Shweta Agrawal, Commissioner Present
Gina Gabriell, Commissioner Present
Timea Iharosi, Commissioner Present
Margaret Liang, Commissioner Absent
Julia Tomtania, Commissioner Present
2)PRESENTATIONS –None.
3)PUBLIC COMMENT –None.
4)CONSENT CALENDAR
4.1)Approved May 9, 2024, Heritage and Cultural Arts Commission Regular Meeting
Minutes.
On a motion by Commissioner Tomtania,seconded by Commissioner Agrawal, and by
unanimous vote, the Commission adopted the Consent Calendar.
RESULT:ADOPTED [UNANIMOUS]
MOVED BY:Julia Tomtania, Commissioner
SECOND:Shweta Agrawal, Commissioner
AYES:Paschal-Hunter, Phillips, Agrawal, Gabriell, Iharosi, Tomtania
ABSENT:Liang
Attachment 1
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Heritage and Cultural Arts Commission
REGULAR MEETING
June 13, 2024
5)UNFINISHED BUSINESS
5.1)Utility Box Art Selection
The Commission received an updated presentation on the Utility Box Art selections and
discussed the item.
Jennifer Huber provided public comment.
Steve Minniear provided public comment.
BOX BOX LOCATION ARTIST TITLE
Box 1 Dougherty Rd. & Camp Parks Blvd.
(Military)
Anne Giancola Historic Camp Park
Box 2 Dougherty Rd. & Amador Valley Blvd.
(Military)
Jen Huber Fleet City
Box 3 Dougherty Rd. & Scarlett Dr. (Military)Jen Huber Parks Air Force Base
Box 4 Dougherty Rd. & Willow Creek Dr.Lisa Long Climbing Mountains
Together
Box 5 Central Pkwy & Arnold Rd.Naghmeh
Danishmand
Proposed Design
Box 6 Central Pkwy & Hacienda Dr.Haley Haslim Dublin Cosmic
Dreamscape
Box 7 Gleason Dr. & Hacienda Dr.Alyssa Wang Cosmic Corgi
Box 8 Tassajara Rd. & S Dublin Ranch Dr.Andrew Lott Portal to Day and
Night
Box 9 Tassajara Rd. & N Dublin Ranch Dr.Elli Maskiell Bunny Astronaut
Box 10 Dublin Blvd. & Grafton St.Iris Shen Observers
On a motion by Commissioner Tomtania, seconded by Commissioner Iharosi, and by
unanimous vote, the Commission recommended painting 10 utility boxes, some with minor
modifications as discussed with the artists.
RESULT:APPROVED[UNANIMOUS]
MOVED BY:Julia Tomtania, Commissioner
SECOND:Timea Iharosi, Commissioner
AYES:Paschal-Hunter, Phillips, Agrawal, Gabriell, Iharosi, Tomtania
ABSENT:Liang
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Heritage and Cultural Arts Commission
REGULAR MEETING
June 13, 2024
6)NEW BUSINESS
6.1)2024 Temporary Art Project
The Commission received a presentation on options for a future Temporary Public Art
project and discussed the item.
On a motion by Commissioner Gabriel, seconded by Commissioner Iharosi, and by
unanimous vote, the Commission voted to proceed with the basketball court mural
temporary public art project.
RESULT:APPROVED[UNANIMOUS]
MOVED BY:Gina Gabriel, Commissioner
SECOND:Timea Iharosi, Commissioner
AYES:Paschal-Hunter, Phillips, Agrawal, Gabriel, Iharosi, Tomtania
ABSENT:Liang
7)STAFF AND COMMISSIONER REPORTS
Staff and Commissioners provided brief information-only reports.
8)ADJOURNMENT
Chairperson Paschal-Hunter adjourned the meeting at 7:56 p.m.
A Kelly Paschal-Hunter, Chairperson
Heritage and Cultural Arts Commission
ATTEST:
Shaun Chilkotowsky
Parks & Community Services Manager
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STAFF REPORT
HERITAGE AND CULTURAL ARTS COMMISSION
Page 1 of 2
Agenda Item 6.1
DATE:September 12, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Museum Collection SoftwarePreparedby:Shelby Perry,Recreation Coordinator
EXECUTIVE SUMMARY:The Heritage and Cultural Arts Commission will receive a report on the collection management software utilized at Heritage Park and Museums.
STAFF RECOMMENDATION:Receive the presentation.
FINANCIAL IMPACT:The cost to upgrade to the collection management software totaled $1,260.These costs were absorbed in the Fiscal Year 2023-24 Adopted Budget.
DESCRIPTION:BackgroundPastPerfectis a museum collection software that the Parks and Community Services Department utilizes as the Heritage Park and Camp Parks Museums collections database. The original PastPerfect had been utilized since Heritage Park and Museums began using a collection management system. The previous version had become outdated, accessible only on a single computer using an obsolete operating system,and was no longer supported by PastPerfect staff or the City’s IT department.In early 2022, City Staff began researching opportunities to upgrade the collection management software.Upon review of available platforms, PastPerfect was identified as the preferred program, allowing Staff to streamline the import process from existing versions to create a comprehensive collection database.Past Perfect Web EditionPastPerfect Web Edition has many benefits:
Cloud-based, software free log-in has expanded the City’s database management ability.
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Maintenance support, automatic backups, and updates.
Ability to provide public access to records, data, and images.
Ability to archive at several locations where Staff previously would have to archive at a single location in the office at Heritage Park
Built-in import tool for existing PastPerfect data, images, and multimedia, ensuring existing work is imported accurately.
Easy management, searchability, and record keeping of over 6,000 archived items currently maintained by the City. Purchasing the PastPerfect Web Edition Cloud-Based Software marks a transformative upgrade for the Parks and Community Services Department’s management of museum collections at Heritage Park and Camp Parks. This transition addresses the limitations of the outdated system by modernizing the City’s collection management approach,improving the efficiency and security of operations, and reinforcing a commitment to maintaining a comprehensive and accessible repository.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:None.
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Update on Museum Collection
Software
September 12, 2024
10
What is PastPerfect?
•PastPerfect is the Museum Collections software used to manage the archives for
the Museums at Heritage Park and Camp Parks.
•PastPerfect has been in use since Heritage Park and Museums began using a
collection management system.
•In early 2022, City Staff began researching opportunities to upgrade the collection
management software. Upon review of available platforms, PastPerfect was
identified as the preferred program, allowing staff to streamline the import
process from existing versions to create a comprehensive collection data base.
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PastPerfect Features
•Cloud-based, software free log-in which has
expanded the City’s ability to manage its database
•Maintenance support, automatic backups, and
updates.
•Ability to provide public access to records, data, and
images.
•Ability to archive at several locations. Previously
staff would have to archive at a single location in the
office at Heritage Park.
•Built-in import tool for existing PastPerfect data,
images, and multimedia ensuring existing work is
imported accurately.
•Easy management, searchability, and record keeping
of over 6,000 items the collections maintained by the
City.
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Cataloging Example
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Library and Heritage Museum Archives
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Questions?
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STAFF REPORT
Heritage and Cultural Arts Commission
Page 1 of 2
Agenda Item 6.2
DATE:September 12, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks and Community Services Director
SUBJECT:Dublin Art Center -Art Gallery Shows and Exhibits Prepared by:Tyler Phillips, Recreation Supervisor
EXECUTIVE SUMMARY:The Heritage and Cultural Arts Commission will receive an overview of proposed art gallery shows and exhibits for the first year in Gallery 180 at the future Dublin Arts Center.
STAFF RECOMMENDATION:Review the proposed exhibit ideas and provide feedback.
FINANCIAL IMPACT:There is no financial impact associated with this report.
DESCRIPTION:Gallery 180, Dublin’s first dedicated art gallery, will play an essential role in the overall harmony of the future Dublin Art Center (DAC). The 600-square-foot gallery space will support an exhibition program for various art mediums, hosting 6-8 exhibits per year, with the potential for exhibits to move out into the DAC's lobbies and hallways. Staff have compiled a list of potential art show/exhibit ideas reflecting a mix of local talent in preparation for the DAC opening in 2025. Attachment 1 is a sample of ideas aimed at engaging the community in a diverse experience in the gallery. These ideas align with the goals of engaging the community, promoting cultural understanding, and supporting the arts.The Heritage and Cultural Arts Commission (Commission) is being asked to provide additional feedback to assist Staff with identifying themes and types of art shows and exhibits that could be offered in the gallery, helping to ensure that exhibits reflect community interests, cultural diversity, and innovation. The Commission is being asked, amongst other things, to provide feedback on exhibit relevance, appeal, and potential impact. Based on the Commission’s feedback,
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Page 2 of 2
Staff will refine the exhibit concepts and develop a detailed programming schedule. Additionally, the Commission is encouraged to suggest other themes aligning with objectives to inspire, educate, and connect with the community.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) Gallery 180 List of Art Show Ideas and Exhibits.
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Attachment 1
Gallery 180 List of Art Show Ideas and Exhibits
Emerging Artists Showcase
A platform for up-and-coming artists from the area to display their work, providing them with
exposure and an opportunity to connect with the community. This could be a recurring event to
continuously feature new talent.
Community Mural Project
An interactive exhibit where local artists collaborate with community members to create a large
mural. The finished piece can then be displayed in the gallery.
Historic Moments in Art
An exhibit focusing on the history of the town or region through artistic interpretations. This
could include paintings, photography, and mixed media works that depict significant events or
eras in local history.
Nature and Landscape
A showcase of artwork inspired by the local natural environment, featuring paintings,
photography, and sculptures that capture the beauty of nearby landscapes, parks, and wildlife.
Cultural Kaleidoscope
An exhibit celebrating the diversity within the community by featuring works that represent
diverse cultures, traditions, and stories. This could include traditional and contemporary pieces
from various cultural groups.
Art and Poetry Fusion
A collaborative exhibit where visual artists and poets from the community pair up to create
works that complement each other, offering a multisensory experience for visitors.
Youth Art Showcase
An exhibit dedicated to showcasing the creativity of young artists from local schools, providing
them with an opportunity to have their work displayed in a professional setting.
Interactive Art Installations
An exhibit featuring interactive and immersive art installations that encourage visitors to engage
with the art in a hands-on way. This could include sensory experiences, digital art, or
participatory projects.
Reclaim and Reframe
An exhibit featuring sculptures, paintings, drawings, or any type of medium made from recycled
materials.
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Wild Expressions
An exhibit featuring animal portraits. This fun exhibit could explore the wide range of emotions,
memories, and unforgettable moments that only our furry friends can provide.
Smaller Than A Box
If it fits in a shoe box then it will fit in this show. An exhibit featuring the unique miniature
world of art.
Tapestry of Creativity
An exhibit taking visitors through a journey of textile art. This could highlight intricate patterns,
vibrant colors, and the cultural significance woven into every piece. This exhibit invites visitors
to explore the stories and craftsmanship behind fabrics from various cultures, revealing the
artistry in everyday materials.
Forged and Fired
An exhibit celebrating the beauty and craftmanship of two timeless art forms, showcasing the
delicate balance between form and function.
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