HomeMy WebLinkAbout06-17-2024 PCSC Agenda Packet with PPTJune 17, 2024 Dublin Parks and Community Services Commission Agenda 1
Council Chamber Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
Regular Meeting of the DUBLIN PARKS AND COMMUNITY SERVICES
COMMISSION
Monday, June 17, 2024 Location: Council Chamber
Civic Center
100 Civic Plaza
Dublin, CA 94568
Regular Meeting 7:00 PM
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. PRESENTATIONS
2.1 Tri-Annual Parks and Community Services Department Report for January through April 2024
The Commission will receive the Tri-Annual Parks and Community Services
Department Report on classes, activities, and events from January to April 2024.
STAFF RECOMMENDATION:
Receive the Report.
Staff Report
Attachment 1 - Tri-Annual Parks and Community Services Report for January through
April 2024
3. PUBLIC COMMENT
At this time, the public is permitted to address the Parks and Community Services
Commission on non-agendized items. Please step to the podium and clearly state your
name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In
accordance with State Law, no action or discussion may take place on any item not
appearing on the posted agenda. The Commission may respond to statements made or
questions asked or may request Staff to report back at a future meeting concerning the
matter. Any member of the public may contact the Recording Secretary’s Office related
to the proper procedure to place an item on a future Parks and Community Services
Commission agenda. The exceptions under which the Commission MAY discuss and/or
take action on items not appearing on the agenda are contained in Government Code
Section 54954.2(b)(1)(2)(3).
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June 17, 2024 Dublin Parks and Community Services Commission Agenda 2
4. CONSENT CALENDAR
Consent Calendar items are typically non-controversial in nature and are considered
for approval by the Parks & Community Services Commission with one single action.
Members of the audience, Staff or the Parks & Community Services Commission who
would like an item removed from the Consent Calendar for purposes of public input
may request the Chair to remove the item.
4.1 Approval of the May 20, 2024, Parks and Community Services Commission Regular
Meeting Minutes
The Commission will consider approving the May 20, 2024, Parks and Community
Services Commission Regular Meeting minutes.
STAFF RECOMMENDATION: Approve the minutes of the May 20, 2024, Parks and Community Services
Commission Regular Meeting.
Staff Report
Attachment 1 - May 20, 2024, Parks and Community Services Commission Regular
Meeting Minutes
5. PUBLIC HEARING
6. UNFINISHED BUSINESS
7. NEW BUSINESS
7.1 Communication Boards in City Parks and Facilities
The Parks and Community Services Commission (Commission) will receive a report
on adding Communication Boards to various parks and facilities throughout Dublin.
These boards use symbols, images, and words designed to create an inclusive
environment where everyone can fully participate and enjoy public spaces,
regardless of their communication abilities.
STAFF RECOMMENDATION:
Receive the presentation and provide feedback.
Staff Report Attachment 1 - Sample Communication Boards
Attachment 2 - Item 7.1 - Communication Boards in City Parks and Facilities PPT
8. STAFF AND COMMISSIONER REPORTS
Brief information only reports from the commission and/or Staff, including
committee reports and reports by the commission related to meetings attended at
City expense (AB1234).
9. ADJOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a) If
requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by
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June 17, 2024 Dublin Parks and Community Services Commission Agenda 3
Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA),
and the federal rules and regulations adopted in implementation thereof. To make a
request for disability-related modification or accommodation, please contact the City
Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Upon receiving a
request, the City will swiftly resolve requests for reasonable accommodation for
individuals with disabilities, consistent with the federal ADA, and resolve any doubt in
favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and
after publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and
will be posted on the City’s website at www.dublin.ca.gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, fosters new opportunities, provides equity across all programs, and champions a
culture of diversity and inclusion.
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 1
Agenda Item 2.1
DATE:June, 17, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Tri-Annual Parks and Community Services Department Report for January through April 2024Preparedby:Elisabeth Hogue,Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will receive the Tri-Annual Parks and Community Services Department Report on classes, activities, and events from January to April 2024.
STAFF RECOMMENDATION:Receive the Report.
FINANCIAL IMPACT:None.
DESCRIPTION:The attached report summarizes the classes, activities, and events conducted by the Parks and Community Services Department from January through April 2024.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1)Tri-Annual Parks and Community Services Department Report for January through April 2024.
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Attachment 1
TRI-ANNUAL PARKS AND
COMMUNITY SERVICES REPORT FOR
JANUARY THROUGH APRIL 2024
Capital Improvement Projects & Park MaintenanceParks,Trails,&Open SpacesAt Dublin Sports Grounds, Fallon Sports Park,and Emerald Glen Park,the turf areas were slit seeded and received lip repairs, the infields were renovated to include ball field clay, and the dugouts had shade tarps installed.Both cricket fields, cages, and pitches at Fallon Sports Park and Emerald Glen Park were maintained. Also, Dublin Sports Grounds renovations included the reconstruction of backstops and the spreading of compost to enhance functionality and visual appeal. Maintenance and renovation efforts extended to the volleyball courts and scoreboard at Fallon Sports Park and the baseball and soccer fields at Emerald Glen Park. All work was completed during the annual field closure period, with fields opening back up for organized use on March 1. Ted Fairfield Park received substantial landscape maintenance, including planting 70 one-gallon rosemary plants. Finally, three-stream-bins were installed at Positano Hills, Passatempo, Sean Diamond, Clover, Schaefer Ranch, Stagecoach, Mape, and Shannon Parks. The Iron Horse Nature Park and Open Space Phase 1 groundbreaking was held on Thursday, April 11. Phase 1 of the new park will include a new trail, benches, seat wall, bike rack, bike repair station, shade structures,and educational interpretative signage highlighting the existing oak trees, wetland areas, and the history of the former railroad line through the site.A grand opening of the extension of St. Patrick Way from Amador Plaza Road to Regional Street was held on Thursday, April 4. The St. Patrick Way extension was designed as a future downtown event space and features Dublin’s newest piece of public art, “Acrossroadsacross”by artist Norie Sato. Dublin Art CenterThe center's opening has been delayed until 2025; however, Staff continue to work towards recruiting instructors and new classes. Classes cover a broad spectrum of interests,including ballet, Bollywood fusion, introduction to piano, flower pressing, paper-mâché, screen printing, resin art, watercolor painting, pencil drawing, charcoal artistry, color theory, encaustic hot wax basics,2D and 3D design concepts, clay exploration, hand-built ceramics, drama tailored for neurodiverse youth, beginner wheel throwing, iPhone photography, fascia stretching combined with ecstatic dance, classical Indian dance, and more. On March 6, a Request for Proposals (RFP) was issued to recruit a professional AV production management organization to provide quality sound and lighting services for Precinct Black Box Theater productions. The RFP closed on May 9.
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Attachment 1People of the ParksThe People of the Parks program is an initiative that aims to foster community engagement and environmental stewardship. Dublin residents, businesses, organizations, and visitors are invited to keep Dublin clean and green. Participants completed theirfirst quarter in early January, and a raffle was conducted for those who submitted tracking sheets. Threewinners from the individual and family categories won prizes, including gift certificates, passes to The Wave, and passes to the Shamrock 5k. The second quarter began mid-January with 232 participants enrolled in the Individual and Family component and 10 in the Business and Organization component. Adopt-a-Bench ProgramThe Adopt-a-Bench program provides opportunities to honor special people or events and beautifies Dublin parks. When a park bench is adopted, a personalized message on an engraved plaque is added to either a new or existing park bench; this reporting period included the adoptions of three benches located in Don Biddle, Emerald Glen, and Schaefer Ranch Park.Contract ClassesDue to the introduction of new Yoga sessions, fitness classes experienced a rise in registrations. However, both Leisure and Sports classes observed slight declines in spring enrollment. Staff will continue to analyze these trends to determine the underlying causes and implement necessary adjustments for forthcoming seasons. The Sports category continues to be highly favored with contractors Arora Tennis (758 registrations), Skyhawks (242 registrations), and Kids Love Soccer (190 registrations).TABLE 1: CONTRACT CLASS REGISTRATIONSCategory 2023 2024Cultural Arts (Arts, Theater, Dance, & Performing Arts) 218 163Fitness (Yoga, Zumba, Gymnastics, & Martial Arts) 84 123Leisure (STEM, Enrichment, & Life-Long Learning) 41 18Sports (Basketball, Baseball, Tennis, Soccer, & Multi-Sports) 1,614 1,227Totals1,957 1,531
Youth & TeensAfterschool ProgramsWith the additions of the Kolb and Murray elementary schools, the after-school recreation (ASR) and leadership, experience, and development (LEAD) programs saw an increase in participation. Notably, Amador and Green saw the most significant increase in participation for both sessions in 2024 compared to 2023. While ASR saw overall growth, the LEAD program experienced a slight decrease in participation but remained consistent with previous reporting periods.
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Attachment 1TABLE 2: AFTERSCHOOL RECREATION PROGRAM REGISTRATIONSchoolSession II Session IIIAmador4145Cottonwood2826Dougherty2723Dublin3836Frederiksen3735Green4751Kolb1720Murray1516Totals250252TABLE 3: LEAD PROGRAM REGISTRATIONSchoolSession II Session IIILEAD Fallon 11 9LEAD Wells 7 6Totals1815
Preschool Programs In January, a Monkey Bear Yoga Instructor visited preschool programs and led a lesson on yoga and mindfulness. February brought a Valentine's exchange and the beginning of fall 2024-25 preschool registration. In March, students sang and danced with Bingo Schmingo for St. Patrick’s Day and enjoyed a Spring Egg Hunt. April was busy with the 15th annual Pee-Wee Walk-a-Thon to raise money for the Youth Fee Assistance Program. Earlier this year, Staff encountered a new challenge due to the evolving landscape of early childhood education and Transitional Kindergarten (TK) becoming more prevalent. In response, Staff developed a new preschool program named Little Clovers, scheduled to launch in fall 2024. The Little Clovers program is tailored to meet the needs of TK studentsranging from four to five-year-olds.
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Attachment 1TABLE 4: PRESCHOOL PROGRAM REGISTRATION NUMBERSProgramSession II Session IIIShannon Center (4 days/week, 4-year-olds)17 16Shannon Center (2 days/week, 3-year-olds)12 13Shannon Center (2 days/week, 4-year-olds)1 1Shannon Center (3 days/week, 3-year-olds)22 22Shannon Center (3 days/week, 4-year-olds)24 24Totals7676Youth Advisory Committee Youth Advisory Committee (YAC) members volunteered at City events, including the Tri-Valley Teen Job Fair, St. Patrick’s Day Festival, Spring Eggstravaganza, Dublin Pride Day, and the Tri-Valley Youth Committees Round Table Event. The recruitment for YAC members for the 2024-25 term was released in February, with 81 applications received by the deadline. Members were appointed at the May 21 City Council meeting.
Kids Night Out Kids Night Out was held at The Wave on January 20. Sixtyparticipants registered for a night of activities and a pizza dinner. Now in its third year, participant registration has increased by 30% over prior years, and the program will continue to be offered occasionally to meet the growing interest.
Youth and Adult SportsAdult SoftballThe Coed division of the Adult Softball Spring League returned to Fallon Sports Park on March 7 with eight teams enrolled consisting of 105 players. Adult BasketballThe Men's Basketball Winter League at Stager Gymnasium had eight teams enrolled,consisting of 85 players. Games began on January 21, and the season ended with a championship game on March 24. Junior Warriors Youth Basketball LeagueThe Junior Warriors Youth Basketball League returned for its 2023/24 season. The season ran from December 4 - March 9, with 70 volunteer coaches and 671 co-ed participants from
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Attachment 1kindergarten through eighth grade. Following the season’s conclusion, the City was among two teams selected to participate in the Junior Warriors Classic in Oakland at the Warriors practice facility.Facility Rentals Athletic Facilities/Picnic ReservationsStager Gymnasium hosted four youth basketball tournaments, totaling over 76 hours of use with over 1,500 participants. The multi-use cages at Fallon Sports Park were closed from March 11 to April 17 for lighting upgrades. The existing lights were modified, and additional lights were installed to enhance safety. TABLE 5: ATHLETIC FACILITIES/PICNIC HOURSRESERVED Facility Rental Location Jan Feb Mar Apr TotalDublin Sports Grounds 0 0 704 924 1,628Fallon Sports Park 906 990 2,151 2,323 6,370Ted Fairfield Park 0 0 53 131 184Emerald Glen Park 159 213 749 1,189 2,310Batting Cages 27 20 77 105 229Stager Gym 253 228 138 225 844Picnic Rentals 67 136 566 1,059 1,828Total Hours Reserved 1,412 1,587 4,438 5,956 13,393Private Rentals/Banquet FacilitiesRentals saw an overall increase of 1,310 hours in usage compared to last year. Notably, theDublin Library Rooms and Bray Community Room experienced a significant rise in non-profit organization rental hours. TABLE 6: FACILITY RENTAL HOURS RESERVEDFacility2023 2024Shannon Community Center –Non-Profits 99 68Shannon Community Center –Private 2,206 1,877Heritage Park-Non-Profits 57 17Heritage Park –Private 227 280Dublin Senior Center –Non-Profits 115 12Dublin Senior Center -Private 167 517The Wave Community Room –Non-Profits 0 84The Wave Community Room -Private 220 378Dublin Library Rooms –Non-Profits 287 535Dublin Library Rooms –Private 114 300Civic Center Bray Community Room –Non-Profits 84 514Civic Center Bray Community Room –Private 138 442Total Hours Reserved 3,714 5,024
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Attachment 1Heritage & Cultural Arts Heritage Park and MuseumsDuring the reporting period, 610 patrons visited Heritage Park and Museums, prompting adjustments to cater to the growing popularity of Heritage Park on weekends. The museum has implemented new hours, now welcoming visitors on Tuesdays from 4:00 p.m. to 8:00 p.m. and Saturdays/Sundaysfrom 10:00 a.m. to 2:00 p.m. In response to these schedule changes, Staff has enhanced the visitor experience by updating self-guided tour pamphlets for the Murray School House and Kolb House, enabling patrons to explore the exhibits at their own pace. Furthermore, new activities for children, including an informative cemetery scavenger hunt, providing engaging experiences for all ages, were added. Moreover, Staff continues to leverage the web-based/mobile app program, Otocast, to enrich visitor engagement. This program puts storytelling in the palm of your hand with narrated self-guided tours of the park highlighting important pieces of history. The Ohlone Medicine and Spirituality exhibit will be on display in the small classroom until August 2024. This exhibit examines the native plants and medicinal and spiritual traditions of the Ohlone. Weekend Wonders Weekend Wonders are one-day workshops heldmonthly at Heritage Park and Museums on Saturdays. In January, participants made dipped candles. In February, families made Valentine's cookies and cards while enjoying tea and hot chocolate. In March, participants had a garden party with fun crafts and planted seeds to take home and watch grow.
Spring Story TimeDuring the reporting period, Heritage Park hosted its newest no-cost program, Spring Storytime. This program includes a book read by Staff and themed activities to follow. This program began in February and will continue every Saturday in the Kolb House from 11:00 AM - 1:00 PM until May 25. School Field TripsHeritage Park School field trips began in April, hosting two local elementary school classes (Kolb and John Green). As part of third-grade local history lessons, students learned firsthand about their community’s rich history and cultural significance. In total, 209students participated.Dublin CemeteryThe Pioneer Cemetery introduced an online GIS database (Storymaps) that allows public exploration of burial records on mobile devices and computers. Five new memorial pavers were ordered, and installation is expected this summer. The Memorial Boulder Program
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Attachment 1completed a full internment with scroll. One memorial tree plaque was purchased this reporting period bringing the total to 13.Public Art The department introduced a new temporary art project that included painting various storm drainsthroughout Dublin. Twenty storm drains were selected to be painted with the theme of making the community aware of environmental sustainability. The submittal period for Utility Box Art proposals closed on April 16, and 46 proposals were received from 32 separate artists. The review process is underway with painting scheduled for summer 2024.Senior Center Senior ProgrammingThe Dublin Senior Center experienced a significant increase in average daily visitors compared to 2023, peaking in January of this year. The noticeable difference in visitor attendance is attributed to the addition of program offerings including: Senior Mixers, an increase in Bingo participation, Ping-Pong special tournaments, an additional offering of Line Dance, the Lunar New Year event, an AARP Tax Aid program, and Mindfulness and Meditation classes being offered in partnership with AmeriCorps and the Dublin Mayor’s Youth Council. In addition, in partnership with VIP Travels and Tours, the center has expanded its trip/tour offerings as of March to include monthly casino trips, which visitors had highly requested.The center also witnessed a consistent increase in volunteer hours across all months compared to 2023. This is due to the addition of student volunteers being utilized at the Senior Center.
TABLE 7: SENIOR CENTER VISITORS AND VOLUNTEERSProgramsJanFebMar AprVisitors, Daily Average 516 347 411 386Volunteer Hours 135 161 175 157
Volunteer Appreciation LuncheonOn Thursday, April 25, the Dublin Senior Center hosted its annual Volunteer Appreciation Luncheon. This special event serves as a gesture of gratitude from City Staff, City Council members, and the Senior Center Advisory Committee towards volunteers who play integral roles in leading classes, organizing events, and facilitating programs throughout the year.
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Attachment 1To honor their commitment and contributions, the City's executive team personally served over 60 volunteers a catered meal and provided small gifts of appreciation. Open Heart KitchenIn partnership with Open Heart Kitchen, this senior lunch program continues daily,averaging 60 lunches per day and serving 5,204 lunches in this reporting period. Thecongregate meal program provides a sense of stability for seniors. Special EventsSt. Patrick’s Day Celebration Festival On March 16 and 17, the City of Dublin held its 40
thAnnual St. Patrick’s Day Celebration Festival. Staple festivities such as the Lions Club Parade, Firefighters Pancake Breakfast, the Shamrock Fun Run and Walk, and Tea Cottage made this two-day festival a hit. To commemorate the 40
th anniversary, on Saturdaynight, a 200-drone show illuminated the skies above the city. Following tradition, there were three stages of live Irish entertainment, an Irish Marketplace, and carnival rides and games. An estimated 80,000 attendees showed up in high spirits!Shamrock 5K Fun Run & WalkThe Shamrock 5K Fun Run and Walk saw record enrollments this year, with 2,684 participants signed up for the competitive and untimed race. Runners participated in the 5K, with the top three of each competitive age group receiving awards for placement. The City also saw involvement from sponsors and in-kind raffle donators, including Sports Basement's $300 gift card donation and Tesla’s grand prize of a week with a rental Tesla.Farmer’s Market The Dublin Farmers Market opened on Thursday, April 4, with over 25 unique vendor booths. The Market is held on Thursday evenings at Emerald Glen Park and will run from April 4 - September 26; except for July 4.Spring EggstravaganzaOn Saturday, March 30, the Spring Eggstravaganza at Heritage Park had a turnout of 750 participants! Community members enjoyed the fun-filled event, including a classic egg hunt and photo opportunitieswith Peter Rabbit and Flopsy. Due to popular demand, face painting returned and was increased to two artists. This change significantly decreased wait times for families who were eager to have their faces painted with colorful characters and animals.
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Attachment 1Dublin Pride WeekThe annual Dublin Pride Week, from April 20 – April 27, themed “Dublin: Green City, Bright Future!” kicked off with Volunteer Day on Saturday, April 20. Over 550 volunteers assisted in various projects throughout Dublin, including rehabilitating the BMX park at Fallon Sports Park, a lawn-to-garden party, creek clean-ups, park and picnic area beautification projects, and mulching tree wells. All volunteers received passes to The Wave and a barbecue lunch from the Dublin Rotary Club. A Volunteer Resource Fair occurred concurrently at Emerald Glen Park, featuring local non-profit organizations sharing additional volunteer opportunities available throughout the year. Dublin Police Department hosted its annual Drug Take Back and E-waste recycling event on Saturday, April 20, at the Dublin Civic Center and Household Hazardous Waste drop-off on Saturday, April 27.The Wave Competition Swimming ProgramThe pre-summer Junior Green Gator program continues to be popular among participants interested in an introduction to a swim team experience or conditioning for the summer season. Due to the program's popularity in spring 2023, boasting 231 registrants, an extra time slot was added for the eight- to twelve-year-old age group, resulting in 514 registrations this year.Recreation SwimThe popularity of Recreation Swim continues to rise, maintaining its upward trend. This program offers enjoyable indoor pool activities suitable for all ages. Drop-in attendance during the spring season has increased by 974 compared to Spring 2023.Birthday PartiesBirthday Parties maintained popularity, hosting 31 parties with 519 attendees. Swim LessonsThis season saw a reduction in swim lesson offerings due to decreased available Staff. However, The Wave addressed this issue by hosting a job fair to prepare for the significantsummer staffing needs, subsequently returning to full swim lesson offerings.TABLE9: SWIM LESSON REGISTRATION Lesson Type 2023 2024Starfish N/A 8Oyster and Pearl 177 148Preschool Lessons 539 443Jellyfish 418 300Turtle 1 –3 938 812Otter 1 -2 114 159Octopus 1-2 145 162Dolphin 1-2 116 119Adults 1 –2 132 98Private Lessons 152 129
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Attachment 1
Total Registration 2,731 2,378Fitness Swimming & Aqua AerobicsBoth fitness swimming programs for adults at The Wave continue to experience consistent registration. A registration update for fitness swimming was implemented in spring eliminating two clicks during the online registration process by allowing for lane assignments at arrival. TABLE 10: RECREATION PROGRAMSProgram 2023 2024Fitness Swim 3,355 3,578Aqua Aerobics 916 1,207Upcoming Events TABLE 11: UPCOMING EVENTSDateEvent Location6/20/2024 Famer’s Market –Concerts at the Park Emerald Glen Park6/21/2024 Picnic Flix Stager Field6/27/2024 Famer’s Market –Concerts at the Park Emerald Glen Park6/28/2024 Picnic Flix Fallon Sports Park
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 1
Agenda Item 4.1
DATE:June 17, 2024
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer,Parks & Community Services Director
SUBJECT:Approval of the May 20, 2024,Parks and Community Services Commission Regular Meeting MinutesPrepared by:Elisabeth Hogue, Senior Office Assistant
EXECUTIVE SUMMARY:The Commission will consider approving the May 20, 2024, Parks and Community Services Commission Regular Meeting minutes.
STAFF RECOMMENDATION:Approve the minutes of the May 20, 2024, Parks and Community Services Commission Regular Meeting.
FINANCIAL IMPACT:None.
DESCRIPTION:The Commission will consider approval of the May 20, 2024, Parks and Community Services Commission Regular Meeting minutes.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
ATTACHMENTS:1) Attachment 1 – May 20, 2024, Parks and Community Services Commission Regular Meeting Minutes
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MINUTES OF THE PARKS AND
COMMUNITY SERVICES COMMISSION
Regular Meeting:May 20, 2024
Parks and Community Services Commission
REGULAR MEETING
May 20,2024
A Regular Meeting of the Parks and Community Services Commission was held on Monday,May 20, 2024, in the Council Chamber at the Civic Center.Chairperson Joe Washington called the meeting to order at 7:01 p.m.
1)CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2)PRESENTATIONS –None.
3)PUBLIC COMMENT –None.
4) CONSENT CALENDAR4.1) Approved the April 15, 2024, Parks and Community Services Commission Regular Meeting Minutes.4.2) Received the Alameda County Library Quarterly Report for October through December 2023 and January through March 2024.On a motion by Commissioner Hakim,seconded by Commissioner Colley,and by unanimous vote, the Commission approved the Consent Calendar.RESULT:APPROVED [UNANIMOUS]MOVED BY:Sameer Hakim, CommissionerSECOND:Daniel Colley, CommissionerAYES:Washington, Thornbury, Hakim, ColleyABSENT: Giller, Shenoy
Attendee Name StatusJoseph Washington, Chairperson Present Richard Thornbury,Vice Chairperson PresentMatthew Giller, Commissioner AbsentSameer Hakim, Commissioner PresentDaniel Colley, Commissioner PresentEsha Shenoy, Student Representative AbsentEric Nielsen, Alternate Commissioner AbsentRacheal Matheny, Alternate Commissioner Absent
Attachment 1
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Parks and Community Services Commission
REGULAR MEETING
May 20, 2024
5)PUBLIC HEARING – None.
6)UNFINISHED BUSINESS – None.
7) NEW BUSINESS
7.1) Review of the Draft Proposed Five-Year Capital Improvement ProgramThe Commission received a presentation from Michael Boitnott, Capital Improvement Program Manager, on the Draft Proposed Five-Year Capital Improvement Program 2024-2029, specifically on the projects related to the Parks and Community Services Department. Commissioners asked questions and provided feedback.
8)STAFF AND COMMISSIONER REPORTS Staff and Commissioners provided brief informational reports and project updates.
9) ADJOURNMENTChairperson Washington adjourned the meeting at 8:06 p.m.
Joe Washington, Chairperson Parks and Community Services CommissionATTEST:
Bridget Amaya, Assistant DirectorParks and Community Services
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STAFF REPORT
PARKS AND COMMUNITY SERVICES COMMISSION
Page 1 of 3
Agenda Item 7.1
DATE:June 17, 2023
TO:Honorable Chair and Commissioners
FROM:Jackie Dwyer, Parks & Community Services Director
SUBJECT:Communication Boards in City Parks and FacilitiesPrepared by:Anthony Calvo,Recreation Supervisor
EXECUTIVE SUMMARY:The Parks and Community Services Commission (Commission) will receive a report on addingCommunication Boards to various parks and facilities throughout Dublin. These boards use symbols, images, and words designed to create an inclusive environment where everyone can fully participate and enjoy public spaces, regardless of their communication abilities.
STAFF RECOMMENDATION:Receive the presentation and provide feedback.
FINANCIAL IMPACT:Initial costs and program expenses for the first year are estimated to be between $15,000 and $20,000. This cost will be absorbed in the Fiscal Year 2024-2025 Adopted Budget. Any necessary ongoing budget adjustments to ensure sustainability will be made during the annual budget process and subject to City Council approval.
DESCRIPTION:Background The City Council adopted Mission and Vision statements, most recently updated in 2024, thatinclude values such as diversity, equity, and inclusion. As such, the Parks and Community Services Department is dedicated to supporting activities that create an inclusive environment where everyone can fully participate and enjoy public spaces, regardless of their communication abilities. Communication boards are a way to improve city playgrounds and facilities by fostering greater inclusivity and accessibility for all. Due to the significant levels of foot traffic and utilization of these public spaces, the communication boards will serve many residents and visitors alike.
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Page 2 of 3
Communication BoardsCommunication boards serve several important purposes:
Contains symbols, pictures, and images to help bridge communication gaps between non-verbal or speech-impaired individuals.
Vibrant with visuals that are universally understood.
Fully customizable, ensuring site-specific needs can be addressed so that every community member, regardless of their communication abilities, can utilize it.
Provides a means for non-verbal or speech-impaired youth to communicate ensuring everyone can participate and interact.
Make playgrounds more accessible to youth with various disabilities including those with autism, down syndrome, and other conditions that affect communication.
Assists youth with building social skills and interacting more easily with peers.
Offers opportunities for language development and learning through play.
Provides tools for caregivers, teachers, and parents to assist youth in expressing their needs and feelings. Each board will be made from sustainable materials and built to last in outdoor high-volume and high-touch areas. Staff has worked with the Public Works Department to address any concerns and identify specific locations for placement. Possible locations include Fallon Sports Park, Don Biddle Community Park, Emerald Glen Park, and the Aqua Play Structure within the Wave Waterpark. Signs will be strategically placed on or near existing play structures to encourage the highest usage opportunity. Next StepsFollowing feedback from the Commission, Staff will finalize the Communication Board contents, locations, and quantities. This process will include selecting a specific vendor and developing the boards, fabrication, installation, and marketing once complete. Staff anticipates that communication boards could be installed by the end of the 2024 calendar year.The Parks and Community Services Department will work with the Public Works Department to ensure a safe location installation and consistent maintenance. Modifications and adaptations, if necessary, will be made to meet the specific needs of participants and the community.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The Commission Agenda was posted.
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Page 3 of 3
ATTACHMENTS:1) Sample Communication Boards
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Sample Communication Boards
Attachment 1
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Communication Boards in City
Parks and Facilities
June 17, 2024
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What is a Communication Board?
•Communication Boards are a way
to improve city playgrounds and
facilities by fostering greater
inclusivity and accessibility for all.
•These boards use symbols,
images, and words designed to
create an inclusive environment
where everyone regardless of
their communication abilities, can
fully participate and enjoy public
spaces.
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Communication Board Features
•Made from sustainable weather-proof materials
•Aluminum signs were identified to be the best option for playgrounds and the Wave
Waterpark for long term usage.
•Vibrant bilingual boards with visuals that are universally understood
•Includes symbols, pictures, and photos
•Fully customizable ensuring site-specific needs
•Supported by Speech Generating Mobile and Web based App created by Speech-language
pathologists
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Communication Board Locations
•10 boards with a potential
for more to be purchased in
future years
•Identified locations include
Dublin Sports Grounds,
Fallon Sports Park, Don
Biddle Community Park,
Emerald Glen Park, and the
Aqua Play Structure within
the Wave
•Boards will be placed on
customized posts, or
mounted directly to existing
playground structures
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Questions?
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