HomeMy WebLinkAbout5.3 Update Designation of Positions Authorized to Approve Disbursements from the CalPERS California Employers’ Retiree Benefit Trustr
DUBLIN
CALIFORNIA
STAFF REPORT
CITY COUNCIL
DATE: May 7, 2024
TO: Honorable Mayor and City Councilmembers
FROM: Linda Smith, City Manager
Agenda Item 5.3
SU B.ECT: Update Designation of Positions Authorized to Approve Disbursements from
the Ca1PERS California Employers' Retiree Benefit Trust
Prepared by: Darlynn Haas, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider approving an update to the designation of positions authorized to
approve disbursements from the Ca1PERS California Employers' Retiree Benefit Trust.
STAFF RECOMMENDATION:
Adopt the Resolution Delegating the Positions Authorized to Request Disbursements from the
California Public Employees Retirement System California Employers' Retiree Benefit Trust.
FINANCIAL IMPACT:
There are no financial impacts associated with the recommended action.
DESCRIPTION:
At the May 15, 2007 City Council meeting, the City Council authorized participation in the
California Public Employees Retirement System (CalPERS) California Employers' Retiree Benefit
Trust (CERBT) for the management of funds invested and disbursed for health insurance
premiums of employees retired from the City of Dublin.
The City makes quarterly payments to eligible retirees for health premiums. In order to be
reimbursed by CERBT for such payments, the City is required to submit a request for
disbursement. On September 14, 2014, the City Council delegated authority to the Director of
Administrative Services, or the Assistant Director of Administrative Services, to request such
disbursements. On June 20, 2023, the City Council approved changes to the City's Personnel
System, which included updating the Administrative Services Director to Finance Director.
Additionally on September 5, 2023, the City added the position of Accounting Manager to the
City's Classification Plan, to more accurately represent the responsibilities of the positions. The
Page 1 of 2
1
attached Resolution updates the delegation of authority by authorizing the Finance Director, or
the Accounting Manager, to request disbursements on behalf of the City.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The City Council Agenda was posted.
ATTACHMENTS:
1) Resolution Delegating the Positions Authorized to Request Disbursement from the California
Public Employees Retirement System California Employers' Retiree Benefit Trust.
2) Exhibit A to the Resolution - Delegating the Positions Authorized to Request Disbursement
from the California Public Employees Retirement System California Employers' Retiree Benefit
Trust.
Page 2 of 2
2
Attachment I
RESOLUTION NO. XX — 24
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DELEGATING THE POSITIONS AUTHORIZED TO REQUEST DISBURSEMENTS FROM
THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM CALIFORNIA
EMPLOYERS' RETIREE BENEFIT TRUST
WHEREAS, the City Council approved the adoption of Resolution 74-07 on May 15, 2007;
and
WHEREAS, Resolution 74-07 authorized the City's participation in the California Public
Employees Retirement System California Employers' Retiree Benefit Trust (Trust); and
WHEREAS, the City has made contributions to the Trust for the purpose of funding retiree
medical benefits; and
WHEREAS, periodically the City will need to request disbursements from the Trust to
reimburse the City for eligible expenditures for retiree medical benefits; and
WHEREAS, CalPERS has developed a specific form for participating agencies to complete
identifying by position, classifications which will be authorized to request disbursements from the
Trust; and
WHEREAS, Resolution 158-14 designated and authorized the incumbents in the positions
of Director of Administrative Services or Assistant Director of Administrative Services to request
disbursements from the Trust on behalf of the City of Dublin; and
WHEREAS, the City Council approved changes to the Personnel System in June and
September of 2023, changing the Director of Administrative Service to Director of Finance and
Assistant Director of Administrative Services to the Accounting Manager, respectively, hence
requiring a change in the authorized positions for the Trust.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
updates the City's delegation of authority by designating that the incumbents in the positions of
Finance Director or Accounting Manager shall be authorized to request disbursements from the
Trust on behalf of the City of Dublin.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute and file the
form (Attached hereto as Exhibit A) with California Public Employees Retirement System, in order
to record this action in a format acceptable to CalPERS.
{Signatures on following page}
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 1 of 2 3
PASSED, APPROVED AND ADOPTED this 7th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Reso. No. XX-24, Item X.X, Adopted XX/XX/2024 Page 2 of 2
4
Attachment 2 - Exhibit A to the Resolution
4., Ca1PERS
State of California
California Public Employees' Retirement System California
Employers' Retiree Benefit Trust (CERBT) 400 Q Street,
Sacramento, CA 95811
www.calpers.ca.gov
Delegation of Authority to Request Disbursements
California Employers' Retiree Benefit Trust
(CERBT)
The City Council
(GOVERNING BODY)
in the positions of Finance Director
Accounting Manager
(TITLE)
(TITLE)
RESOLUTION
OF THE
City Council
(GOVERNING BODY)
OF THE
City of Dublin
(NAME OF EMPLOYER)
(TITLE)
delegates to the incumbents
and
, and/or
authority to request on behalf of the
Employer disbursements from the Other Post Employment Prefunding Plan and to certify as
to the purpose for which the disbursed funds will be used.
By
Title
Witness
Date
CERBT-02 (Revised 8/2023) Page 1 of 1
5