HomeMy WebLinkAbout*December 19, 2023 City Council Regular Meeting AgendaCOUNCILMEMBERS
Melissa Hernandez, Mayor
Michael McCorriston, Vice Mayor
Jean Josey, Councilmember
Dr. Sherry Hu, Councilmember
Kashef Qaadri, Councilmember
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DUBLIN
City Council Chamber
Dublin Civic Center
100 Civic Plaza
Dublin, CA 94568
www.dublin.ca.gov
CALIFORNIA
Regular Meeting of the
DUBLIN CITY COUNCIL REGULAR MEETING
Tuesday, December 19, 2023
Location: City Council Chamber
100 Civic Plaza
Dublin, CA 94568
REGULAR MEETING 7:00 PM
Additional Meeting Procedures
This City Council meeting will be broadcast live on Comcast T.V. channel 28
beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org
and on the City's website at: https://dublin.ca.gov/ccmeetings
For the convenience of the City and as a courtesy to the public, members of
the public who wish to offer comments electronically have the option of giving
public comment via Zoom, subject to the following procedures:
❑ Fill out an online speaker slip available at www.dublin.ca.gov. The speaker
slip will be made available at 10:00 a.m. on Tuesday, December 19, 2023. Upon
submission, you will receive Zoom link information from the City Clerk.
Speakers slips will be accepted until the staff presentation ends, or until the
public comment period on non -agenda items is closed.
❑ Once connected to the Zoom platform using the Zoom link information from
the City Clerk, the public speaker will be added to the Zoom webinar as an
attendee and muted. The speaker will be able to observe the meeting from the
Zoom platform.
❑ When the agenda item upon which the individual would like to comment is
addressed, the City Clerk will announce the speaker in the meeting when it is
their time to give public comment. The speaker will then be unmuted to give
public comment via Zoom.
❑ Technical difficulties may occur that make the option unavailable, and, in
such event, the meeting will continue despite the inability to provide the
option.
December 19, 2023 Dublin City Council Regular Meeting Agenda
I. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS AND PROCLAMATIONS — None.
4. PUBLIC COMMENT
At this time, the public is permitted to address the City Council on non-agendized items.
Please step to the podium and clearly state your name for the record. COMMENTS
SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or
discussion may take place on any item not appearing on the posted agenda. The Council
may respond to statements made or questions asked, or may request Staff to report back
at a future meeting concerning the matter. Any member of the public may contact the
City Clerk's Office related to the proper procedure to place an item on a future City
Council agenda. The exceptions under which the City Council MAY discuss and/or take
action on items not appearing on the agenda are contained in Government Code Section
54954.2(b)(1)(2)(3).
5. CONSENT CALENDAR
Consent Calendar items are typically non -controversial in nature and are considered for
approval by the City Council with one single action. Members of the audience, Staff or the
City Council who would like an item removed from the Consent Calendar for purposes of
public input may request the Mayor to remove the item.
5.1 Approval of the December 5, 2023 Regular City Council Meeting Minutes
The City Council will consider approval of the minutes of the December 5, 2023 Regular
City Council Meeting.
STAFF RECOMMENDATION:
Approve the minutes of the December 5, 2023 Regular City Council Meeting.
Staff Report
Attachment 1 - December 5, 2023 Regular City Council Meeting Minutes
5.2 Appointment to Alameda County Mosquito Abatement District
The City Council will consider the Mayor's recommendation to re -appoint
Councilmember Kashef Qaadri as the City of Dublin representative to the Alameda
County Mosquito Abatement District.
STAFF RECOMMENDATION:
Confirm the Mayor's recommendation and adopt the Resolution Making an Appointment
to the Alameda County Mosquito Abatement District Board of Trustees.
Staff Report
Attachment 1- Resolution Making an Appointment to the Alameda County Mosquito
Abatement District Board of Trustees
5.3 Agreement with Matrix Consulting Group, Ltd. for a Full Cost Allocation Plan and
User Fee Study
The City Council will consider approving an agreement with Matrix Consulting Group,
Ltd. to conduct a Full Cost Allocation Plan and User Fee Study.
December 19, 2023 Dublin City Council Regular Meeting Agenda
STAFF RECOMMENDATION:
Adopt the Resolution Approving an Agreement with Matrix Consulting Group, Ltd. to
Conduct a Full Cost Allocation Plan and User Fee Study.
Staff Report
Attachment 1- Resolution Approving an Agreement with Matrix Consulting Group, Ltd. to
conduct a Full Cost Allocation Plan and User Fee Study
Attachment 2 - Exhibit A to the Resolution - Consultant Services Agreement between the
City of Dublin and Matrix Consulting Group, Ltd.
5.4 Tract 8563 Francis Ranch - Final Map Notice, Agreement for Long Term
Encroachment for Landscape Features, and Annexation to the Dublin Ranch Street
Lighting Maintenance Assessment District 1999-1
The City Council will receive a notification of the City Engineer's pending approval of the
Final Map for Tract 8563, Francis Ranch. The City Council will consider approving an
Agreement for Long Term Encroachment for Landscape Features for Tract 8563, Francis
Ranch, and will consider ordering the annexation of Tract 8563 into the Dublin Ranch
Street Lighting District 1999-1.
STAFF RECOMMENDATION:
Take the following actions: 1) Receive the notification; 2) Adopt the Resolution Approving
the Agreement for Long Term Encroachment for Landscape Features for Tract 8563,
Francis Ranch; and 3) Adopt the Resolution Ordering the Annexation of Francis Ranch
(Tract 8563) Into the Dublin Ranch Street Lighting District 1999-1.
Staff Report
Attachment 1 - Tract 8563 Final Map
Attachment 2 - Resolution Approving the Agreement for Long Term Encroachment for
Landscape Features for Tract 8563
Attachment 3 - Exhibit A to Resolution - Agreement for Long Term Encroachment for
Landscape Features for Tract 8563
Attachment 4 - Resolution Ordering the Annexation of Francis Ranch (Tract 8563) Into the
Dublin Ranch Street Lighting District 1999-1
Attachment 5 - Exhibits A and B to Resolution - Petition and Consent to Annex to Dublin
Ranch Street Lighting
5.5
Youth Mini -Grant Funding Recommendations Approval
The City Council will consider approving the Youth Advisory Committee Mini -Grant
Program recommended funding allocations.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendations for the Fiscal Year 2023-24
Youth Advisory Committee Mini -Grant Program.
Staff Report
Attachment 1- Resolution Approving Funding Recommendations for the Fiscal Year 2023-
24 Youth Advisory Committee Mini -Grant Program
Attachment 2 - YAC Mini -Grant Rating Sheet
Attachment 3 - Fiscal Year 2023-24 Mini -Grant Applications and Proposals
December 19, 2023 Dublin City Council Regular Meeting Agenda 3
5.6 Approval of the 2024 City Council Meeting Calendar
The City Council regularly meets the first and third Tuesday of each month for Regular
City Council Meetings. These meetings are cancelled when they conflict with City of
Dublin holidays. Additionally, the City Council historically takes the first Tuesday of July
and first Tuesday of August off, and traditionally meets on the second Tuesday of
January, cancelling the first and third Tuesday meetings. The City Council is being asked
to approve the 2024 City Council Meeting Calendar with these changes, and a change in
the start time for the March 5 and November 5, 2024 meetings.
STAFF RECOMMENDATION:
Approve the 2024 City Council Meeting Calendar.
Staff Report
Attachment 1 - 2024 City Council Meeting Calendar
5.7 Payment Issuance Report and Electronic Funds Transfers
The City Council will receive a listing of payments issued from October 1, 2023 - October
31, 2023, totaling $10,986,684.19 and November 1, 2023 - November 30, 2023, totaling
$9,871,933.44.
STAFF RECOMMENDATION:
Receive the reports.
Staff Report
Attachment 1 - Payment Issuance Report for October 2023
Attachment 2 - Payment Issuance Report for November 2023
5.8 Amendment to the Effective Date of Ordinances 16-22 and 17-22 Approving
Implementing Actions Required by the 2023 - 2031 Housing Element
On December 5, 2023, the City Council held a public hearing to consider amendments to
the effective date of the resolution and ordinances approving implementing actions
related to the 2023-2031 Housing Element. At this meeting, the City Council adopted
amendments to Resolution 133-22 approving the General Plan and Eastern Dublin
Specific Plan Amendments effective as of December 5, 2023. The City Council also waived
the reading and introduced an Ordinance amending the effective date of Ordinances 16-
22 and 17-22, which approved amendments to the Planned Development Zoning for
Dublin Transit Center Sites D-2 and E-2 and Hacienda Crossings Shopping Center, to be
effective 30 days following adoption of this amendment.
STAFF RECOMMENDATION:
Waive the reading and adopt the Ordinance Approving Amendments to the Effective Date
of Ordinances 16 -22 and 17-22 Amending the Planned Development Zoning for the
Dublin Transit Center Sites D-2 and E-2 and for Hacienda Crossings Shopping Center.
Staff Report
Attachment 1- Ordinance Approving Amendments to the Effective Date of Ordinances 16-
22 and 17-22 Amending the Planned Development Zoning for the Dublin Transit Center
Sites D-2 and E-2 and for Hacienda Crossings Shopping Center
Attachment 2 - Staff Report dated December 5, 2023 without attachments
5.9 Ordinance Levying Special Taxes Within CFD No. 2023-1 (East Ranch)
The City Council will consider waiving the second reading and adopting the Ordinance
levying a special tax within City of Dublin Community Facilities District No. 2023-1 (East
Ranch). On December 5, 2023 the City Council took actions to form the East Ranch CFD,
December 19, 2023 Dublin City Council Regular Meeting Agenda
which included introducing an Ordinance to levy special taxes within East Ranch and set
the date of December 19, 2023 for the second reading.
STAFF RECOMMENDATION:
Waive the second reading and adopt the Ordinance Levying Special Taxes Within City of
Dublin Community Facilities District No. 2023-1 (East Ranch).
Staff Report
Attachment 1- Ordinance Levying Special Taxes within City of Dublin Community
Facilities District No. 2023-1 East Ranch
5.10 Acceptance of Work - Dublin Boulevard Pavement Rehabilitation Project, CIP No.
STOI 17 and ST0I20, Federal Aid No. STPL-5432 (021)
The City Council will consider the acceptance of the Dublin Boulevard Pavement
Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021). The
project included failed asphalt concrete pavement repairs, asphalt concrete overlay,
pavement delineation, vehicular traffic signal video detection, and other roadway
improvements on Dublin Boulevard between Scarlett Drive and Hacienda Drive.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Dublin Boulevard Pavement Rehabilitation Project,
CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021).
Staff Report
Attachment 1- Resolution Accepting the Dublin Boulevard Pavement Rehabilitation
Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021)
Attachment 2 - CIP No. ST0117 and ST0120
5.1 I Resolution Amending and Restating the Rules for the Conduct of Meetings of the City
Council
At its October 13, 2023 Special Meeting, the City Council directed Staff to update the
agenda format and order of business. The Rules of Conduct of Meetings of the City
Council includes a section with the order of business for the City Council meeting agenda.
The amended rules update the order of business to reflect the changes approved by the
City Council.
STAFF RECOMMENDATION:
Adopt the Resolution Amending and Restating the Rules for the Conduct of Meetings of
the City Council.
Staff Report
Attachment 1- Resolution Amending and Restating the Rules for the Conduct of Meetings
of the City Council
Attachment 2 - Rules for the Conduct of Meetings of the City Council (Redline version)
5.12 Annual Comprehensive Financial Report (ACFR) and Annual Audit for Fiscal Year
Ending June 30, 2023 and Supplemental Reports Completed by the City's
Independent Auditors
The City Council will receive the Annual Comprehensive Financial Report (ACFR) for the
Fiscal Year ending June 30, 2023. This report includes financial statements prepared by
Staff along with the audit prepared by Badawi and Associates, the independent auditors
selected by the City Council. The ACFR is a report which encompasses information
beyond minimum financial reporting requirements. The auditors have provided a "clean
opinion" based on their review.
December 19, 2023 Dublin City Council Regular Meeting Agenda
The auditors have also completed the following supplemental reports: 1) a compliance
audit of Alameda County Transportation Commission Measure B Funds; 2) a compliance
audit of Alameda County Transportation Commission Measure BB Funds; 3) a compliance
audit of Alameda County Transportation Commission Measure F Fund Vehicle
Registration Fee Program; 4) a single audit report related to Federal Grant Expenditures;
and 5) a review of the City's Annual Appropriations Limit Calculation.
The reports have been reviewed by the City Council Ad -Hoc Audit Subcommittee.
STAFF RECOMMENDATION:
Receive the reports.
Staff Report
Attachment 1 - Summary - Key Information
Attachment 2 - Annual Comprehensive Financial Report Fiscal Year 2022-23
Attachment 3 - Fiscal Year 2022-23 Auditors' Communication with Those Charged with
Governance
Attachment 4 - Fiscal Year 2022-23 Measure B Report
Attachment 5 - Fiscal Year 2022-23 Measure BB Report
Attachment 6 - Fiscal Year 2022-23 Measure F Report
Attachment 7 - Fiscal Year 2022-23 Single Audit Report
Attachment 8 - Appropriations Limit Fiscal Year 2023-24
5.13 Department of Resources Recycling and Recovery Grant Program Application
Authorization
The City Council will consider authorizing the submittal of grant program applications to
the California Department of Resources Recycling and Recovery for all programs for
which the City of Dublin is eligible.
STAFF RECOMMENDATION:
Adopt the Resolution Authorizing Submittal of Individual Applications for CalRecycle
Grant Programs.
Staff Report
Attachment 1- Resolution Authorizing Submittal of Individual Applications for
CalRecycle Grant Programs
6. PUBLIC HEARING
6.1 Vacation of Right -of -Way on Croak Road and Approving Quitclaim Deed
The City Council will consider approving a vacation of public street right-of-way on Croak
Road between South Terracina Drive and Central Parkway for the Francis Ranch
development (formerly East Ranch) and approving a Quitclaim Deed to facilitate the
transfer of excess property.
STAFF RECOMMENDATION:
Adopt the Resolution of Vacating Right -of -Way on Croak Road and Approving a Quitclaim
Deed.
Staff Report
Attachment 1- Resolution Vacating Right -of -Way on Croak Road and Approving a
Quitclaim Deed
Attachment 2 - Exhibits A and B to the Resolution - Legal Description and Plat Map
Attachment 3 - Exhibit C to the Resolution - Quitclaim Deed
December 19, 2023 Dublin City Council Regular Meeting Agenda 6
Attachment 4 - Resolution No. 82-23 of Intent to Vacate Right -of -Way on Croak Road and
Setting a Public Hearing
Attachment 5 - Resolution No. 125-16 Exempting Certain Minor Dispositions and
Acquisitions of Real Property or Interests in Real Property from Required Report by the
Planning Commission
Item 6.1- PowerPoint Presentation
6.2 Downtown Dublin Preferred Vision Implementation General Plan and Downtown
Dublin Specific Plan Amendments
The City Council will consider amendments to the General Plan and the Downtown
Dublin Specific Plan to further implement the Downtown Dublin Preferred Vision
approved by the City Council in 2019. The amendments consist of adding Research and
Development as a new land use, increasing the residential allocation by 465 units,
decreasing the non-residential allocation by 300,000 square feet, increasing the building
height and floor area ratio in "The Core" area of the Retail District, and changing
setbacks. No specific development is proposed at this time. An Addendum to the
Downtown Dublin Specific Plan Environmental Impact Report (EIR) has been prepared
that concludes that all potential environmental effects were adequately addressed in the
original EIR.
STAFF RECOMMENDATION:
Conduct the public hearing, deliberate, and adopt the Resolution Amending the General
Plan and Downtown Dublin Specific Plan to Further Implement the Downtown Dublin
Preferred Vision.
Staff Report
Attachment 1- Resolution Amending the General Plan and Downtown Dublin Specific
Plan to Further Implement the Downtown Dublin Preferred Vision.docx
Attachment 2 - DDSP Amendments - Redlined Pages
Attachment 3 - CEQA Addendum
Attachment 4 - City Council October 17, 2023 Agenda Item without Attachments
Item 6.2 - Staff PowerPoint Presentation
Item 6.2 - Development Team PowerPoint Presentation
7. UNFINISHED BUSINESS - None.
8. NEW BUSINESS
8.1 Selection of Vice Mayor
The City Council's policy is to select, in December of each year, a member of the City
Council to serve as Vice Mayor for a period of one year. In the absence of the Mayor, the
Vice Mayor would become Mayor Pro Tempore and would assume the temporary
responsibilities of the Mayor.
STAFF RECOMMENDATION:
Determine who shall serve as Vice Mayor for a one-year period, December 2023 -
December 2024.
Staff Report
9. CITY MANAGER AND CITY COUNCIL REPORTS
December 19, 2023 Dublin City Council Regular Meeting Agenda
Brief information only reports from City Council and/or Staff, including committee
reports and reports by City Council related to meetings attended at City expense (AB1234).
10. ADIOURNMENT
This AGENDA is posted in accordance with Government Code Section 54954.2(a)
If requested, pursuant to Government Code Section 54953.2, this agenda shall be made
available in appropriate alternative formats to persons with a disability, as required by Section
202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132) (ADA), and the
federal rules and regulations adopted in implementation thereof. To make a request for
disability -related modification or accommodation, please contact the City Clerk's Office (925)
833-6650 at least 72 hours in advance of the meeting. Upon receiving a request, the City will
swiftly resolve requests for reasonable accommodation for individuals with disabilities,
consistent with the federal ADA, and resolve any doubt in favor of accessibility.
Agenda materials that become available within 72 hours in advance of the meeting, and after
publishing of the agenda, will be available at Civic Center, 100 Civic Plaza, and will be posted
on the City's website at www.dublin.ca,gov/ccmeetings.
Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment,
fosters new opportunities, provides equity across all programs, and champions a culture of diversity
and inclusion.
December 19, 2023 Dublin City Council Regular Meeting Agenda 8