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Home My WebLink About5.10 Acceptance of Work – Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021)r DUBLIN CALIFORNIA STAFF REPORT CITY COUNCIL DATE: December 19, 2023 TO: Honorable Mayor and City Councilmembers FROM: Linda Smith, City Manager Agenda Item 5.10 SU B.ECT: Acceptance of Work - Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021) Prepared by: Michael Boitnott, Capital Improvement Program Manager EXECUTIVE SUMMARY: The City Council will consider the acceptance of the Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021). The project included failed asphalt concrete pavement repairs, asphalt concrete overlay, pavement delineation, vehicular traffic signal video detection, and other roadway improvements on Dublin Boulevard between Scarlett Drive and Hacienda Drive. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021). FINANCIAL IMPACT: The Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021), is complete and the project funding and costs were as follows: Project Funding Source Federal Transportation Grant (ST0120) $661,000 Measure B Sales Tax -Local Streets Fund (ST0120) $76,000 Road Maint. & Rehab. Account (ST0117) $1,243,284 Gas Tax (ST0117) $1,052,716 Measure B Sales Tax -Local Streets Fund (ST0117) 300,000 Measure BB Sales Tax -Local Streets Fund (ST0117) 750,000 Total Funding $4,083,000 Page 1 of 2 1 Estimated Expenditures Construction Contract with Change Orders $3,166,599 Owner -Furnished Traffic Signal Equipment $136,159 Contract Services, Design, Salary, and Testing $780,242 Total Expenditures $4,083,000 DESCRIPTION: On June 21, 2022, the City Council awarded a contract for the Dublin Boulevard Pavement Rehabilitation Project CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021) to Ghilotti Bros., Inc. for $3,125,980. During construction, change orders were issued which resulted in the final construction contract amount of $3,166,599. The project provided for the pavement rehabilitation of Dublin Boulevard between Scarlett Drive and Hacienda Drive, including the removal and replacement of existing failed pavement, resurfacing with new asphalt concrete, and installation of new pavement striping. The project also included the installation of new curb ramps or upgrade of existing curb ramps to comply with Americans with Disabilities Act standards, adjusting the finish grade of the roadway at the intersection of Dublin Boulevard and Hacienda Drive to improve rideability, provision of decorative crosswalks, modifications to traffic signal detection systems, and adjustment of utilities to finish grade. Staff has determined that the project is complete and recommends that the City Council accept the project. Upon the City Council's acceptance, Staff and consultants will close out the project, including filing necessary paperwork for $661,000 of federal funds anticipated from the Metropolitan Transportation Commission One Bay Area Grant Local Streets and Roads (OBAG- LSR) program. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A copy of this report was sent to Ghilotti Bros., Inc., Caltrans Local Assistance District Engineer and Alameda County Transportation Commission's Independent Watchdog Committee, and the City Council Agenda was posted. ATTACHMENTS: 1) Resolution Accepting the Dublin Boulevard Pavement Rehabilitation Project, CIP No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021) 2) CIP No. ST0117 and ST0120 Page 2 of 2 2 Attachment I RESOLUTION NO. XX — 23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ACCEPTING THE DUBLIN BOULEVARD PAVEMENT REHABILITATION PROJECT, CIP NO. ST0117 AND ST0120, FEDERAL AID NO. STPL-5432 (021) WHEREAS, on June 21, 2022, the City entered into a contract with Ghilotti Bros., Inc. to perform Project No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021), the Dublin Boulevard Pavement Rehabilitation Project; and WHEREAS, said improvements have been completed in accordance with plans and specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of the City of Dublin; and WHEREAS, as a condition of the contract, Ghilotti Bros., Inc. is required to warranty the improvements for a period of one year following the completion of the work and maintain a maintenance bond in the amount of 10% of the final contract value. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby accept the Dublin Boulevard Pavement Rehabilitation Project, Project No. ST0117 and ST0120, Federal Aid No. STPL-5432 (021). BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize the City Manager, or designee, to release the maintenance bond at the end of the one- year warranty period. PASSED, APPROVED AND ADOPTED this 19th day of December 2023, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk Reso. No. XX-23, Item X.X, Adopted 12/19/2023 Page 1 of 1 3 Attachment 2 Number ST0117 ANNUAL STREET RESURFACING Program REETS PROJECT DESCRIPTION This project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction of streets and resurfacing of bridge decks. The project also includes installation of new or upgrades of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 148 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good -Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a three-year moving average PCI of 82. This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission Measure B/BB funds, SB-1, and Gas Tax. This program protects the substantial investment the City has in the public street system. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2022-2027 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS �9100 Salaries & Benefits 9200 Contract Services 9400 Improvements 9500 Miscellaneous PRIOR YEARS 2022-2023 BUDGET 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS $142,884 $48,991 $35,360 $35,360 $35,360 $35,360 $1,484,397 $684,947 $340,000 $340,000 $360,000 $360,000 $7,796,520 $3,023,727 $1,917,401 $1,917,401 $2,170,601 $2,170,601 $9,022 $40,169 $7,120 $7,1201 $8,000 $8,000 $79,431 $9,432,823 4 $2,299,88 $2,573,961 $2,573,961 MP 2,978,341 $333,315 $3,569,344 $18,996,251 FUNDING SOURCE PRIOR YEARS 2022-2023 BUDGET 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS 1001 General Fund $467,999 2201 State Gas Tax $3,456,188 $1,232,833 $600,920 $725,920 $800,000 $800,000 Measure B Sales Tax - Local Streets 2204 Fund $1,484,999 $300,000 Measure B Sales Tax - Bike & 2205 Pedestrian Fund $300,000 Measure BB Sales Tax - Local 2214 Streets Fund $1,806,020 $450,000 $575,000 $450,000 $650,000 $650,000 $467,999 $7,615,861 $1,784,999 $300,000 $4,581,020 k FUNDING SOURCE PRIOR 2022-2023 YEARS BUDGET 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS Measure BB Sales Tax - Bike & 2215 Pedestrian Fund 2216 Measure B Grants Road Maint. & Rehab. Account $304,500 $82,500 2220 (RMRA) $1,374,977 $1,764,661 $1,123,961 $1,123,961 $1,123,961 $1,123,961 $155,640 $4,360 4309 Mitigation Contributions $45,980 Ir TOTAL $9,432,823 $3, 2,299,881 $2,299,881 $2,573,961 $2,573,961 2304 Local Recycling Programs $304,500 $82,500 $7,635,482 $160,000 $45,980 $22,978,341 ANNUAL OPERATING IMPACT to Number ST0120 DUBLIN BOULEVARD PAVEMENT REHABILITATION Program STREETS PROJECT DESCRIPTION This project provides for pavement rehabilitation of Dublin Boulevard between Scarlett Drive and Hacienda Drive. Rehabilitation included removal and replacement of existing failed pavement, resurfacing with new asphalt concrete, and installation of new pavement striping. The project also included installation of new curb ramps or upgrade of existing curb ramps to comply with Americans with Disabilities Act (ADA) standards. On April 4, 2017, the City Council authorized the filing of an application to the Metropolitan Transportation Commission (MTC) for federal funding through the One Bay Area Grant Local Streets and Roads (OBAG-LSR) program. In November 2017, MTC approved OBAG-LSR funding of $661,000 for the project. The OBAG-LSR funding requires 11.47% local funding, which is provided by Measure B Local Streets and Roads funds. This project represents the OBAG-LSR funded portions on the improvements along Dublin Boulevard. The balance of the improvements will be constructed in conjunction with that year's Annual Street Resurfacing Project, CIP No. ST0117. This project will protect the substantial investment the City has in the public street system. The project is anticipated to be completed in spring 2023. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works ESTIMATED COSTS PRIOR YEARS 2022-2027 CAPITAL IMPROVEMENT PROGRAM 2022-2023 BUDGET 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS 9400 Im rovements TOTAL $737,000 $737,000 $737,000 $737,000 UNDING SOURCE PRIOR YEARS 2022-2023 BUDGET 2023-2024 2024-2025 2025-2026 2026-2027 FUTURE YEARS TOTALS Federal Transportation 2202 Grant Measure B Sales Tax - 2204 Local Streets Fund $661,000 $76,000 $737,000 I $661,000 $76,000 ANNUAL OPERATING IMPACT 0)