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HomeMy WebLinkAbout*June 7, 2022 Regular City Council Meeting AgendaJune 07, 2022 Dublin City Council Regular Meeting Agenda 1 COUNCILMEMBERS City Council Chamber Melissa Hernandez, Mayor Dublin Civic Center Jean Josey, Vice Mayor 100 Civic Plaza Shawn Kumagai, Councilmember Dublin, CA 94568 Dr. Sherry Hu, Councilmember www.dublin.ca.gov Michael McCorriston, Councilmember Regular Meeting of the DUBLIN CITY COUNCIL Tuesday, June 7, 2022 Location: City Council Chamber 100 Civic Plaza Dublin, CA 94568 CLOSED SESSION 5:00 PM REGULAR MEETING 5:30 PM Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public, without making available any physical location for the public. Additional Meeting Procedures Available During the COVID-19 Pandemic This City Council meeting will be broadcast live on Comcast T.V. channel 28 beginning at 7:00 p.m. This meeting will also be livestreamed at www.tv30.org and on the City’s website at: https://dublin.ca.gov/ccmeetings Members of the public who wish to participate in the meeting electronically have the option of giving public comment via Zoom, subject to the following procedures:  Fill out an online speaker slip available at www.dublin.ca.gov. The speaker slip will be made available at 10:00 a.m. on Tuesday, June 7, 2022. Upon submission, you will receive Zoom link information from the City Clerk. Speakers slips will be accepted until the staff presentation on an agenda item ends, or until the public comment period on non-agenda items is closed.  Once connected to the Zoom platform using the Zoom link information from the City Clerk, the public speaker will be added to the Zoom webinar as an attendee and muted. The speaker will be able to observe the meeting from the Zoom platform.  When the agenda item upon which the individual would like to comment is addressed, the City Clerk will announce the speaker in the meeting when it is their time to give public comment. The speaker will then be unmuted to give public comment via Zoom. June 07, 2022 Dublin City Council Regular Meeting Agenda 2 CLOSED SESSION 5:00 PM I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Paragraph (4) of Subdivision (d) of Section 54956.9: 1 case. REGULAR MEETING 5:30 PM 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT OUT OF CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1 Employee Introduction New City of Dublin Staff member, Jackie Dwyer, Parks and Community Services Director, will be introduced. STAFF RECOMMENDATION: Welcome the new City of Dublin Staff member. Staff Report 3.2 Youth Advisory Committee Annual Presentation The City Council will receive a presentation from the Youth Advisory Committee on its activities and accomplishments during the 2021-22 term. STAFF RECOMMENDATION: Receive the presentation. Staff Report Attachment 1 - 2022 Youth Advisory Committee Annual Presentation 3.3 Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. June 07, 2022 Dublin City Council Regular Meeting Agenda 3 4.1 Approval of the May 17, 2022 Special and Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the May 17, 2022 Special and Regular City Council Meetings. STAFF RECOMMENDATION: Approve the minutes of the May 17, 2022 Special and Regular City Council Meetings. Staff Report Attachment 1 - May 17, 2022 Special City Council Meeting Minutes Attachment 2 - May 17, 2022 Regular City Council Meeting Minutes 4.2 The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1 - Fiscal Year 2022- 23 Project List The City Council will consider approving a list of projects funded in Fiscal Year 2022-23 by Senate Bill 1, the Road Repair and Accountability Act of 2017. STAFF RECOMMENDATION: Adopt the Resolution Adopting a List of Projects Funded in Fiscal Year 2022-23 by Senate Bill 1, the Road Repair and Accountability Act of 2017. Staff Report Attachment 1 - Resolution Adopting a List of Projects Funded in Fiscal Year 2022-23 by Senate Bill 1, the Road Repair and Accountability Act of 2017 Attachment 2 - Exhibit A to the Resolution - Dublin Boulevard from Scarlett Drive to Hacienda Drive 4.3 Adoption of an Appropriations Limit for Fiscal Year 2022-23 The City Council will consider adoption of the annual Appropriations Limit in accordance with State law. The City of Dublin’s Limit for Fiscal Year 2022-23 is $450,080,278, which exceeds the City’s related appropriations by $363,692,486. STAFF RECOMMENDATION: Adopt the Resolution Adopting an Appropriations Limit for Fiscal Year 2022-23. Staff Report Attachment 1 - Resolution Adopting an Appropriations Limit for Fiscal Year 2022-23 Attachment 2 - Exhibit A to the Resolution - Calculation of Fiscal Year 2022-23 Appropriations Limit 4.4 Contractor Services Agreements for Parks and Community Services Department Special Events The City Council will consider approving contractor services agreements with various vendors to provide as-needed services including electrical, lighting, sound, tenting, and staging rental services for events produced by the Parks and Community Services Department. STAFF RECOMMENDATION: Take the following actions: 1) Adopt the Resolution Approving an Agreement with HERC Rentals for Electrical Equipment Rental for City-Produced Events; 2) Adopt the Resolution Approving an Agreement with Prime Time Entertainment for Lighting and Sound Services for City-Produced Events; and 3) Adopt the Resolution Approving an Agreement with Special Events Rentals for Tents, Stages, and Other Event Furniture Rentals for City-Produced Events. Staff Report June 07, 2022 Dublin City Council Regular Meeting Agenda 4 Attachment 1 - Resolution Approving an Agreement with HERC Rentals for Electrical Equipment Rental for City-Produced Events Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and HERC Rentals Attachment 3 - Resolution Approving an Agreement with Prime Time Entertainment for Lighting and Sound Services for City-Produced Events Attachment 4 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and Primetime Entertainment Attachment 5 - Resolution Approving an Agreement with Special Events Rentals for Tents, Stages, and Other Event Furniture Rentals for City-Produced Events Attachment 6 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and Special Events Rentals Attachment 7 - Requests for Proposals 4.5 2022 Utility Box Art Selection The City Council will consider a recommendation from the Heritage and Cultural Arts Commission for artwork to be painted on 10 utility boxes in summer 2022. STAFF RECOMMENDATION: Approve the Heritage and Cultural Arts Commission’s recommendations for the 2022 Utility Box Art Program. Staff Report Attachment 1 - Design Proposals Attachment 2 - Call for Artists - Utility Box Art 2022 4.6 Budget Adjustment for the Purchase of Two Dual-Purpose Police Motorcycles The City Council will consider a budget adjustment in the Abandoned Vehicle Abatement Fund for the purchase of two all-electric Zero FXP dual-purpose police motorcycles from Elk Grove Power Sports. STAFF RECOMMENDATION: Approve the budget change. Staff Report Attachment 1 - Budget Change Form 4.7 Inspiration Drive Memory Care Project (PLPA-2020-00044) On May 17, 2022, the City Council held a Public Hearing to consider the Inspiration Drive Memory Care project consisting of a 55-bed memory care facility on Parcel 2 of the Valley Christian Center property. Requested approvals included a Planned Development Rezone with a Stage 1 and Stage 2 Development Plan, an Amendment to Planned Development Ordinance No. 07-03 for the Valley Christian Center, a Site Development Review Permit, a Street Vacation, and a Purchase and Sale Agreement for the unused street right-of-way. The City Council waived the first reading and introduced the Planned Development Ordinances and adopted Resolutions approving the Site Development Review Permit, a Street Vacation, and a Purchase and Sale Agreement. The City Council will hold a second reading of Ordinances approving the Planned Development Rezone for the project and amending Planned Development Ordinance No. 07-03 for the Valley Christian Center. June 07, 2022 Dublin City Council Regular Meeting Agenda 5 STAFF RECOMMENDATION: Waive the reading and: 1) adopt the Ordinance Amending the Zoning Map and Approving a Planned Development Zoning District With a Related Stage 1 and Stage 2 Development Plan for the Inspiration Drive Memory Care Project; and 2) adopt the Ordinance Approving an Amendment to Planned Development Ordinance No. 07-03 for the Valley Christian Center. Staff Report Attachment 1 - Ordinance Amending the Zoning Map and Approving a Planned Development Zoning District With a Related Stage 1 and Stage 2 Development Plan for the Inspiration Drive Memory Care Project Attachment 2 - Ordinance Approving an Amendment to Planned Development Ordinance No. 07-03 for the Valley Christian Center Attachment 3 - City Council Staff Report Dated May 17 2022 without Attachments 4.8 Inspiration Drive Assisted Living Project (PLPA-2020-00045) On May 17, 2022, the City Council held a Public Hearing to consider the Inspiration Drive Assisted Living Project consisting of an 84-bed assisted living facility on Parcel 3 of the Valley Christian Center property. Requested approval include a Planned Development Rezone with a Stage 1 and Stage 2 Development Plan, a Site Development Review Permit and Tentative Parcel Map No. 11241. The City Council waived the first reading and introduced the Planned Development Ordinance and adopted a Resolution approving the Site Development Review Permit and Tentative Parcel Map. The City Council will hold a second reading of the Ordinance approving the Planned Development Rezone for the project. STAFF RECOMMENDATION: Waive the reading and adopt the Ordinance Amending the Zoning Map and Approving a Planned Development Zoning District with a Stage 1 and Stage 2 Development Plan for the Inspiration Drive Assisted Living Project. Staff Report Attachment 1 - Ordinance Amending the Zoning Map and Approving a Planned Development Zoning District with a Stage 1 and Stage 2 Development Plan for the Inspiration Drive Assisted Living Project Attachment 2 - City Council Staff Report May 17 2022 without Attachments 4.9 Agreement with the County of Alameda for Fiscal Year 2022-23 Additional Library Services The City Council will consider approving an agreement with the County of Alameda to provide 23 hours of library services per week at the Dublin Public Library for Fiscal Year 2022-23. These hours are in addition to the County’s base service level of 28 hours per week. There is no change in the number of hours from the Fiscal Year 2021-22 Agreement. STAFF RECOMMENDATION: Adopt the Resolution Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2022-23. Staff Report Attachment 1 - Resolution Approving an Agreement with the County of Alameda for Additional Library Services for Fiscal Year 2022-23 June 07, 2022 Dublin City Council Regular Meeting Agenda 6 Attachment 2 - Exhibit A to the Resolution - Agreement with County of Alameda for Additional Library Services for Fiscal Year 2022-23 4.10 Amendment to the Agreement with the County of Alameda for Traffic Signal Maintenance, Street Lighting Maintenance, and Real Estate Services The City Council will consider amending the agreement with the County of Alameda Public Works for traffic signal maintenance, street lighting maintenance, and real estate services to extend the term through June 30, 2025 and expand the list of maintenance locations. STAFF RECOMMENDATION: Adopt the Resolution Approving an Amendment to the Agreement Between the City of Dublin and County of Alameda for Traffic Signal and Street Lighting Maintenance, and Real Estate Services. Staff Report Attachment 1 - Resolution Approving an Amendment to the Agreement Between the City of Dublin and County of Alameda for Traffic Signal and Street Lighting Maintenance, and Real Estate Services Attachment 2 - Exhibit A to Resolution - Amendment No. 6 to Agreement Between the City of Dublin and County of Alameda for Traffic Signal and Street Lighting Maintenance, and Real Estate Services Attachment 3 - 1998 Agreement between Alameda County and the City of Dublin Attachment 4 - Prior Amendments to the 1998 Agreement between Alameda County and the City of Dublin 4.11 Agreement with Recyclist Software-as-a-Service for Senate Bill 1383 Recordkeeping The City Council will consider approving an agreement with Recyclist software-as-a- service for recordkeeping related to Senate Bill 1383. The agreement includes the Recyclist Program Tracker and Route Review Fieldwork Tool. STAFF RECOMMENDATION: Adopt the Resolution Approving a Software-as-a-Service (SAAS) Agreement with Recyclist for Senate Bill 1383 Recordkeeping. Staff Report Attachment 1 - Resolution Approving a Software-as-a-Service (SAAS) Agreement with Recyclist for SB 1383 Recordkeeping Attachment 2 - Exhibit A to the Resolution - Recyclist Software as a Service (SAAS) Agreement Attachment 3 - Database Tracking Management Options Report 4.12 Commercial Façade Improvement Grant Program Agreement for Box World The City Council will consider approving a Commercial Façade Improvement Grant Program Agreement for Box World. The business has requested participation in the program to assist with improvements to the building’s exterior signage. STAFF RECOMMENDATION: Adopt the Resolution Approving a Commercial Façade Improvement Grant Program Agreement Between the City of Dublin, Dublin Plaza, and Box World. Staff Report June 07, 2022 Dublin City Council Regular Meeting Agenda 7 Attachment 1 - Resolution Approving Commercial Facade Improvement Grant Program Agreement Between the City of Dublin, Dublin Plaza, and Box World Attachment 2 - Exhibit A to the Resolution - Commercial Facade Improvement Grant Program Agreement Between the City of Dublin, Dublin Plaza, and Box World 4.13 Authorizing Remote Meetings of City Council and City Commissions Due to Increase in COVID-19 Cases From March 2020 through September 2021, the City conducted meetings of its legislative bodies remotely pursuant to various executive orders that suspended certain Brown Act provisions. In October, the City returned to in- person meetings and at the same time state law changed to require certain findings to be made for an agency to meet remotely. Under the new law, AB 361, the City can conduct virtual meetings where the Governor has proclaimed a State of Emergency and state or local health officials have imposed or recommended social distancing or where the City Council has declared the need to meet remotely due to imminent risks to the health or safety of attendees. On January 11, 2022, the City Council adopted a resolution pursuant to AB 361 authorizing remote teleconferenced meetings for a 30 day period ending February 10, 2022. Due to the current increase in cases resulting from the Omicron variants, it would be prudent for the City Council and City Commissions to have the ability to attend meetings virtually for at least the next 30 days. The City Council will consider adopting a resolution that would allow for virtual attendance for the next 30 days. STAFF RECOMMENDATION: Adopt the Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency; and Authorizing Remote Teleconferenced Meetings of the Legislative Bodies of the City of Dublin Pursuant to AB 361. Staff Report Attachment 1 - Resolution Finding That There is a Proclaimed State of Emergency; Finding That Meeting in Person Would Present Imminent Risks to the Health or Safety of Attendees as a Result of the State of Emergency 4.14 Notice of Review of Conflict of Interest Code The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate or if the Code needs amending. The City Council is the code reviewing body for City agencies, and the City Council must direct Staff to review the City’s Conflict of Interest Code and make a determination by October 1, 2022, if there is a need to amend the Conflict of Interest Code. STAFF RECOMMENDATION: Direct Staff to review the City’s Conflict of Interest Code and take the appropriate action. Staff Report Attachment 1 - California Government Code Sections 82011 and 87306.5 Attachment 2 - Dublin Municipal Code Chapter 2.24 June 07, 2022 Dublin City Council Regular Meeting Agenda 8 4.15 Agreement with ECS Imaging, Inc. for Imaging and Scanning Services Related to City Records The City Council will consider an agreement with ECS Imaging, Inc. for imaging and scanning services related to City records. STAFF RECOMMENDATION: Adopt the Resolution Approving the Agreement with ECS Imaging, Inc. for Scanning and Imaging Services Related to City Records. Staff Report Attachment 1 - Resolution Approving the Agreement with ECS Imaging, Inc. for Scanning and Imaging Services Related to City Records Attachment 2 - Exhibit A to the Resolution - Agreement with ECS Imaging, Inc. 4.16 Agreement with All City Management Services, Inc. for Crossing Guard Services The City Council will consider an agreement with All City Management Services for crossing guard services. STAFF RECOMMENDATION: Adopt the Resolution Approving the Agreement with All City Management Services, Inc. for the Provision of Crossing Guard Services for Fiscal Year 2022-23. Staff Report Attachment 1 - Resolution Approving the Agreement with All City Management Services Inc. for the Provision of Crossing Guard Services for Fiscal Year 2022-23 Attachment 2 - Exhibit A to the Resolution - Contractor Services Agreement Between the City of Dublin and All City Management Services, Inc. 4.17 Agreement with Brightly Software, Inc. for Asset Management Software The City Council will consider approving an agreement with Brightly Software, Inc. (formerly DSI) for continued use of asset management and maintenance management software. STAFF RECOMMENDATION: Adopt the Resolution Approving a Software User Agreement with Brightly Software, Inc. Staff Report Attachment 1 - Resolution Approving a Software User Agreement with Brightly Software, Inc. Attachment 2 - Exhibit A to the Resolution - Software User Agreement with Brightly Software, Inc. 4.18 Agreements for On-Call Audio Visual Technology Engineering and Design Services The City Council will consider approving agreements for on-call audio visual technology engineering and design consultants for the Public Works Department. STAFF RECOMMENDATION: Adopt the Resolution Approving Agreements for On-Call Audio Visual Technology Engineering Design Services. Staff Report Attachment 1 - Resolution Approving Agreements for On-Call Audio Visual Technology Engineering and Design Services June 07, 2022 Dublin City Council Regular Meeting Agenda 9 Attachment 2 - Exhibit A to the Resolution - Consulting Services Agreements Between the City of Dublin and Guidepost Solutions, LLC and The Shalleck Collaborative Inc. for On- Call Audio Visual Technology Engineering and Design Services Attachment 3 - Request for Qualifications for Audio Visual Technology Engineering and Design Services Attachment 4 - Statements of Qualifications for Audio Visual Technology Engineering and Design Services 4.19 Appointments to the Youth Advisory Committee and Student Representative to the Parks and Community Services Commission The City Council will consider confirmation of the Mayor's appointments of three middle school and 10 high school youths, along with three alternates, to the Youth Advisory Committee for the term of June 1, 2022, through May 31, 2023. The City Council will also consider confirmation of the Mayor's appointment of Advaith Anoop Krishna as the Student Representative to the Parks and Community Services Commission for the term of July 1, 2022, to June 30, 2023. STAFF RECOMMENDATION: Confirm the Mayor’s appointments to the Youth Advisory Committee and the Student Representative to the Parks and Community Services Commission for the 2022-2023 term. Staff Report Attachment 1 - Youth Advisory Committee 2022-23 Applications Attachment 2 - Parks and Community Services Commission 2022-23 Student Representative Applications 5. WRITTEN COMMUNICATION – None. 6. PUBLIC HEARING 6.1 Dublin Senior Living Project (PLPA-2021-00042) The Applicant, South Bay Partners, LLC., proposes to develop a community care facility located at 5751 Arnold Road. The proposed project consists of a two-story, 155,517-square- foot building with 152 units, including 114 assisted living units, 38 memory care units and a total of 174 beds. Common space amenity areas and associated site, frontage, and landscape improvements are also proposed. Requested approvals include a Planned Development Rezone with a related Stage 1 and Stage 2 Development Plan and a Site Development Review Permit. The City Council will consider the Dublin Senior Living project, including an Addendum to the General Plan Amendment and Eastern Dublin Specific Plan Environmental Impact Report. STAFF RECOMMENDATION: Conduct the public hearing, deliberate and: 1) waive the reading and INTRODUCE the Ordinance Considering the CEQA Addendum, Amending the Zoning Map and Approving a Planned Development Zoning District with a Related Stage 1 and Stage 2 Development Plan for the Dublin Senior Living Project; and 2) adopt the Resolution Approving a Site Development Review Permit for the Dublin Senior Living Project. Staff Report June 07, 2022 Dublin City Council Regular Meeting Agenda 10 Attachment 1 - Ordinance Considering the CEQA Addendum, Amending the Zoning Map and Approving a Planned Development Zoning District with a Related Stage 1 and Stage 2 Development Plan for the Dublin Senior Living Project. Attachment 2 - Resolution Approving a Site Development Review Permit for the Dublin Senior Living Project Attachment 3 - Exhibit A to the Resolution - Dublin Senior Living Project Plans Attachment 4 - Arborist Report Attachment 5 - CEQA Addendum Attachment 6 - Errata Memorandum on CEQA Addendum Attachment 7 - Mitigation Monitoring and Reporting Program Attachment 8 - Resolution No. 22-07 Recommending City Council Approval of the Dublin Senior Living Project Item 6.1 - PowerPoint Presentation 6.2 Proposed Budget for Fiscal Years 2022-23 and 2023-24 The City Council will consider approval of the Proposed Budget for Fiscal Years 2022-23 and 2023-24 and related salary plans. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the following: 1) Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2022-23; 2) Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the Personnel Rules; 3) Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive Services. Staff Report Attachment 1 - City Manager Transmittal Letter Attachment 2 - Proposed Budget Fiscal Years 2022-23 and 2023-24 Attachment 3 - Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2022-23 Attachment 4 - Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the Personnel Rules Attachment 5 - Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive Service Item 6.2 - PowerPoint Presentation 6.3 Adopting the Five-Year Capital Improvement Program 2022-2027 The City Council will conduct a public hearing and consider adopting the Five-Year Capital Improvement Program which contains public capital projects proposed for completion from Fiscal Year 2022-23 through Fiscal Year 2026-27. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the Resolution Adopting the Five-Year Capital Improvement Program 2022-2027. Staff Report Attachment 1 - Resolution Adopting the Five-Year Capital Improvement Program 2022- 2027 Attachment 2 - Proposed Five-Year Capital Improvement Program 2022-2027 Attachment 3 - Planning Commission Resolution 22-08 Finding Conformity with the General Plan for the Fiscal Year 2022-23 and Fiscal Year 2023-24 Projects in the City of Dublin Five-Year Capital Improvement Program 2022-2027 Item 6.3 - PowerPoint Presentation June 07, 2022 Dublin City Council Regular Meeting Agenda 11 7. UNFINISHED BUSINESS – None. 8. NEW BUSINESS – None. 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability- related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion.