HomeMy WebLinkAbout4.3 Authorization to Purchase a Marked Police VehicleSTAFF REPORT
CITY COUNCIL
Page 1 of 2
Agenda Item 4.3
DATE:April 19, 2022
TO:Honorable Mayor and City Councilmembers
FROM:Linda Smith, City Manager
SUBJECT:Authorization to Purchase a Marked Police VehiclePreparedby:Nate Schmidt,Captain Dublin Police Services
EXECUTIVE SUMMARY:The City Council will consider authorizing the purchase of one replacement vehicle for Police Services from Dublin Chevrolet using pricing through the current Alameda County General Services Agency contract for vehicle purchases.
STAFF RECOMMENDATION:Adopt the Resolution Authorizing the Purchase of One Marked Police Vehicle from Dublin Chevrolet and Declaring Replaced Vehicles as Surplus Property.
FINANCIAL IMPACT:This purchase will be covered by the Fiscal Year 2021-22 Internal Service Fund Budget. Any revenue generated from the auction of the retired vehicles is also deposited into the fund to offset future replacement costs.
DESCRIPTION:The City currently has 22 marked police vehicles which are used by the Dublin Police Services Patrol Unit, Crime Prevention Unit, and School Resource Officers. In order to ensure reliability and to minimize repair expenses, the City reviews replacement of these vehicles after three years of service and/or 75,000 miles.Based upon general vehicle condition and the age of the units currently in the fleet, Staff has identified a 2016 Ford Explorer patrol vehicle (vehicle #16D08) with over 80,000 miles for replacement during Fiscal Year 2021-22.Staff conducted research and found Chevrolet is currently manufacturing a pursuit-rated, 2021
56
Page 2 of 2
Chevrolet Tahoe for patrol purposes. The City currently has several Chevrolet Tahoe patrol vehicles in the fleet which have met the current needs of Dublin Police Services. Dublin Chevrolet currently has a 2021 Chevrolet Tahoe pursuit-rated vehicle in stock which is partially equipped with emergency equipment. The procurement of this vehicle would expedite the replacement process by eliminating the time for manufacturing, delivery, and full equipment install. Dublin Municipal Code Section 2.36.100.A.9 provides an exemption to the competitive bidding process “when another public agency has administered a competitive bidding process and has a current valid agreement for the same or substantially similar consultant or professional services, general services, supplies or equipment.” On October 1, 2021, Alameda County General Services Agency approved a contract identifying Dublin Chevrolet as an approved vehicle vendor for Alameda County. The contract has an expiration date of September 30, 2024.Utilizing Alameda County’s contract, Staff has obtained the following pricing from Dublin Chevrolet:
2021 Chevrolet Tahoe Patrol Vehicle: $55,559.35Staff is also requesting that the City Council authorize the disposal of the replaced vehicle by transferring them to a professional auction company for sale. Any revenue generated from the auction of the retired vehicles will be deposited into the fund to offset future replacement costs.
STRATEGIC PLAN INITIATIVE:None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted.
ATTACHMENTS:1) Resolution Authorizing the Purchase of One Marked Police Vehicle from Dublin Chevrolet and Declaring Replaced Vehicle as Surplus Property2) Dublin Chevrolet Quote for One 2021 Chevrolet Tahoe Patrol Vehicle3) Alameda County General Services Agency Contract for Vehicle Purchasing
57
Attachment 1
Reso. No. XX-22, Item X.X, Adopted XX/XX/2022 Page 1 of 1
RESOLUTION NO. XX – 22
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE PURCHASE OF ONE MARKED POLICE VEHICLE FROM DUBLIN
CHEVROLET AND DECLARING REPLACED VEHICLE AS SURPLUS PROPERTY
WHEREAS, the City requires marked vehicles for Dublin Police Services patrol operations,
crime prevention operations, and school resource officers; and
WHEREAS, the City follows a process of periodically replacing marked police vehicles based
upon the age of the vehicle and its condition; and
WHEREAS, there is sufficient funding available in the City’s Internal Service Fund for the
replacement of the 2016 Ford Explorer marked patrol vehicle; and
WHEREAS,on October 1, 2021, Alameda County General Services Agency approved a
contract identifying Dublin Chevrolet as an approved vehicle purchasing vendor for Alameda County
with an expiration date of September 30, 2024; and
WHEREAS,utilizing the Alameda County General Services Agency contract, Staff has
obtained pricing from Dublin Chevrolet for one 2021 Chevrolet Tahoe patrol vehicle at a cost of
$55,559.35.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager, as Purchasing Agent, to procure one replacement marked police
vehicles from Dublin Chevrolet as described to the City Council on April 19, 2022.
BE IT FURTHER RESOLVED that upon placing the new vehicles in service, the replaced
vehicles are declared surplus property to be sold at auction.
BE IT FURTHER RESOLVED that the City Manager and/or her designee shall be authorized
to arrange for the auction of surplus City property in accordance with state and local laws and
regulations.
PASSED, APPROVED AND ADOPTED this 19th day of April 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
58
Attachment 259
Attachment 360
61
62