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HomeMy WebLinkAbout02-11-2021 HCAC Regular MeetingFebruary 11, 2021 Dublin Heritage & Cultural Arts Commission Agenda Page 1 of 3 REGULAR MEETING Thursday, February 11, 2021, 7:00 PM Zoom Communications, N/A DUBLIN HERITAGE & CULTURAL ARTS COMMISSION A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a Heritage & Cultural Arts Commission Meeting or, in the event that it is delivered to Heritage & Cultural Arts Commission members less than 72 hours prior to a Heritage & Cultural Arts Commission Meeting, as soon as it is so delivered. Meeting Procedure During Coronavirus (COVID-19) Outbreak: In keeping with the guidelines provided by the State of California and Alameda County Department of Public Health regarding gatherings during the coronavirus (COVID-19) outbreak, and recommendations to follow social distancing procedures, the City of Dublin will adopt the following practices during upcoming commission meetings: • The Dublin Heritage and Cultural Arts Commission will hold the meetings remotely via Zoom Video Communications. • https://dublinca.zoom.us/j/82913912251?pwd=aWxTUXpNME14d09CSFhDc0k3V 2Y4QT09 • AZMD8zWg • The meeting will begin at 7:00 p.m. • Online speaker slips will be available at www.dublin.ca.gov, and the public will be able to call in using a computer/or smart phone via a link which will be provided following submission of a speaker slip. A telephonic option will also be available. • Once connected, the public speaker will be placed in an on-line waiting room. While in the waiting room, the public speaker will hear the meeting while they are connected and waiting to speak. • When the agenda item upon which the individual would like to comment is addressed, the speaker will be announced in the meeting when it is his/her time to speak to the commission. The speaker will then be moved to the meeting for comment. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ORAL COMMUNICATIONS 2.1. Public Comment At this time, the public is permitted to address the Heritage & Cultural Arts Commission on non -agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Heritage & Cultural Arts Commission may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the Recording Secretary’s Office related to the proper procedure to place an item on a future Heritage & Cultural Arts Commission agenda. The exceptions under which the February 11, 2021 Dublin Heritage & Cultural Arts Commission Agenda Page 2 of 3 Heritage & Cultural Arts Commission MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 3. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the Heritage & Cultural Arts Commission with one single action. Members of the audience, Staff or the Heritage & Cultural Arts Commission who would like an item removed from the Consent Calendar for purposes of pub lic input may request the Chair to remove the item. 3.1. Approval of the December 10, 2020 Heritage and Cultural Arts Commission Meeting Minutes The Heritage and Cultural Arts Commission will consider approval of the minutes of the December 10, 2020 regular meeting. STAFF RECOMMENDATION: Approve the minutes of the December 10, 2020 Heritage & Cultural Arts Commission regular meeting. 3.2. December 2020 and January 2021 Heritage and Cultural Arts Division Monthly Report The Commission will receive a report on Heritage and Cultural Arts Division activities conducted in December 2020 and January 2021. STAFF RECOMMENDATION: Receive the report. 4. WRITTEN COMMUNICATION - NONE 5. PUBLIC HEARING - NONE 6. UNFINISHED BUSINESS - NONE 7. NEW BUSINESS 7.1. Update on the Lighting System and Repairs to the “Dubliner" Public Art Piece. The Heritage & Cultural Arts Commission will receive a presentation on recent repairs to the "Dubliner" Public Art piece. STAFF RECOMMENDATION: Receive the presentation. 7.2. Election of Officers The Heritage and Cultural Arts Commission will elect a Chairperson and Vice- Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission. STAFF RECOMMENDATION: Elect a Chairperson and Vice-Chairperson for the 2021 calendar year. 8. OTHER BUSINESS Brief information only reports from the commission and/or Staff, including committee reports a nd reports by the commission related to meetings attended at City expense (AB1234). 9. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) February 11, 2021 Dublin Heritage & Cultural Arts Commission Agenda Page 3 of 3 If requested, pursuant to Government Code Section 54953.2, this agenda shall be m ade available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Off ice (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, fosters new opportunities, provides equity across all programs, and champions a culture of diversity and inclusion. Page 1 of 1 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 11, 2021 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Approval of the December 10, 2020 Heritage and Cultural Arts Commission Meeting Minutes Prepared by: Jennifer Li Marzi, Senior Office Assistant EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will consider approval of the minutes of the December 10, 2020 regular meeting. STAFF RECOMMENDATION: Approve the minutes of the December 10, 2020 Heritage & Cultural Arts Commission regular meeting. FINANCIAL IMPACT: None. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the December 10, 2020 regular meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Minutes of the December 10 Heritage and Cultural Arts Commission Meeting 3.1 Packet Pg. 4 HERITAGE & CULTURAL ARTS COMMISSION MINUTES Thursday, December 10, 2020 Heritage & Cultural Arts Commission December 10, 2020 Regular Meeting P a g e | 1 A Regular Meeting of the Dublin Heritage & Cultural Arts Commission was held on Thursday, December 10, 2020, remotely via Zoom Video Communications. The meeting was called to order at 7:00 PM., by Chair Georgean Vonheeder-Leopold. 1. Call to Order and Pledge of Allegiance Attendee Name Title Status Georgean Vonheeder-Leopold Commission Chair Present Sawsan Wolski Commission Vice Chair Present Robert Bennett Commission Member Present Gina Gabriell Commission Member Present Timea Iharosi Commission Member Present Steve Minniear Commission Member Present Kathy Blackburn Commission Member Present Shweta Agrawal Alternate Commissioner Present 2. Oral Communications 2.1. Public Comment Vanessa Thomas of the Dublin Art Collective shared information regarding the Collective's upcoming projects. 3. Consent Calendar 3.1. November 2020 Heritage and Cultural Arts Division Monthly Report 3.2. Approval of the October 8, 2020 Heritage and Cultural Arts Commission Meeting Minutes The Commission voted to approve the Consent Calendar. RESULT: APPROVED [UNANIMOUS] MOVED BY: Steve Minniear, Commissioner SECOND: Kathy Blackburn, Commissioner AYES: Minniear, Blackburn, Vonheeder-Leopold, Bennett, Gabriell, Iharosi, Wolski 3.1.a Packet Pg. 5 Attachment: 1. Minutes of the December 10 Heritage and Cultural Arts Commission Meeting (Meeting Minutes from the December 10, 2020 Heritage & Cultural Arts Commission December 10, 2020 Regular Meeting P a g e | 2 4. Written Communication None. 5. Public Hearing None. 6. Unfinished Business None. 7. New Business 7.1. Selection of Poet Laureate and City Historian Due to being the sole applicant the Commission is con sidering, Commissioner Minnear recused himself from this item and Alternate Commiss ioner Agrawal participated. Shaun Chilkotowsky, Heritage and Cultural Arts Manager presented the specifics of the item as outlined in the staff report. The Commission voted, with Commissioner Minniear recused and Alternate Commissioner Agrawal voting, to recommend to the Mayor, Steve Minniear, to serve as the next City Historian. RESULT: APPROVED [UNANIMOUS] MOVED BY: Kathy Blackburn, Commissioner SECOND: Timea Iharosi, Commissioner AYES: Blackburn, Iharosi, Vonheeder-Leopold, Bennett, Gabriell, Wolski, Agrawal 7.2. 2020 Heritage Park and Museums Annual Report Tyler Phillips, Supervisor, presented the specifics of the item as outlined in the staff report. 8. Other Business Commissioners gave updates on various projects. 9. Adjournment There being no further business, the meeting was adjourned by Chair Vonheeder- Leopold at 8:06 PM. 3.1.a Packet Pg. 6 Attachment: 1. Minutes of the December 10 Heritage and Cultural Arts Commission Meeting (Meeting Minutes from the December 10, 2020 Page 1 of 3 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 11, 2021 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: December 2020 and January 2021 Heritage and Cultural Arts Division Monthly Report Prepared by: Tyler Phillips, Heritage & Cultural Arts Supervisor EXECUTIVE SUMMARY: The Commission will receive a report on Heritage and Cultural Arts Division activities conducted in December 2020 and January 2021. STAFF RECOMMENDATION: Receive the report. FINANCIAL IMPACT: None. DESCRIPTION: In accordance with guidance from County and State officials to prevent the spread of COVID-19, the Dublin Parks & Community Services Department closed most facilities and cancelled many programs and activities for the month of December 2020 and January 2021. Heritage Activities Museum exhibits were closed for the months of December 2020 and January 2021 in accordance with guidance from County and State officials to prevent the spre ad of COVID-19. Heritage Park and Museums Exhibits On display in the Small Classroom are objects from the He ritage Collection. The objects range from a series of photos showing Dublin at different stages in its development, antique furniture from the Murray School House, a collection of paintings of St. Raymond’s Church, and equipment used by Dublin families on the ranches. This temporary exhibit is scheduled to run through September 2021. 3.2 Packet Pg. 7 Page 2 of 3 Dublin Camp Parks Military Exhibits The “75th Anniversary of Victory in Europe (V-E) Day” will be on display through September 2021.The temporary exhibit opened in March 20 20 but due to significant closure time as a result of the COVID-19 pandemic, the exhibit will be extended to provide ample opportunity for public viewing. This exhibit looks at the end of World War II through the objects, photographs, and writings of those who participated in the war and spent time at Fleet City (Camp Parks, Camp Shoemaker, Shoemaker Naval Hospital). Volunteer Service Eagle Scout Andy Liu from Troop 998 completed a wood working project in December. Andy built a new “wood milking cow” to be used for the Hands-on-History program, school tours, and other events at Heritage Park and Museums. A picture of the milking cow is included in Attachment 1. Virtual Recreation Center On April 7, 2020, the City launched a Virtual Recreation Center. H eritage Park & Museums contributed five short videos: • Introduction of the park briefly describing its amenities. • Tour of the Murray School House Museum and “The Journey” exhibit. • Tour of the Kolb House and a brief description of the family history and architecture of the house. • Tour of St. Raymond’s Church with a brief introduction of the Dublin Cemetery. • Tour and informational video of Dublin Camp Parks Military History Center. These videos are a great way for the public to enjoy the site during the pa ndemic and allow for those out of the area to tour these facilities. These five videos have been viewed over 830 times combined through the end of January. Public Art In December 2020, “Conversation” by artist Barbara Grygutis was installed at the Imagine Playground at Dublin Sports Grounds. These aluminum sculptures stand approximately 16ft and 20ft tall, respectively. A picture of the piece is included in Attachment 1. In January 2021, the lights on the art piece “Dubliner” were repaired. This piece is located in the public right-of-way at the entrance to the East Dublin Bart Station. The piece will be illuminated each evening from approximately sunset to midnight. A picture of the illuminated piece is included in Attachment 1. Special Events On Saturday, December 5, the Parks and Community Services Department held a Santa Drive-thru Meet and Greet event in the Civic Center parking lot. Staff and community partners decorated the Civic Center parking lot to create a festive holiday atmosphere. Attendees drove through the parking lot to view the lights and attractions. The conclusion of the tour was a physically distanced visit and photo with Santa Claus. The event sold out with over 250 cars in attendance and $1,225.00 was collected in sponsorship fees. All children in attendance were given a sealed treat bag w hich included a craft and cookie donated by BJ’s Restaurant and Brewhouse. All guidelines 3.2 Packet Pg. 8 Page 3 of 3 set forth by the Alameda County Health Order were followed to ensure the safety of the attendees and City Staff. Two pictures of the event are included in Attachment 1. The Imagine Playground Grand Opening event scheduled for January 21, 2021 was postponed to March 6, 2021 due to continued concerns surrounding the COVID-19 pandemic. Staff has begun planning efforts for the 37th Annual St. Patrick’s Day Celebration which will be held March 13-March 20, 2021. This year’s celebration will feature both at-home and reservation-based events to commemorate Dublin’s longstanding tradition. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Photos of Activites for Monthly Report 3.2 Packet Pg. 9 "Conversations" @ Imagine Playground "Dubliner" - Illuminated at night Eagle Scout Andy Liu from Troop 998 - Milking Cow Project Santa Drive-Thru Meet and Greet Event . Photos Courtesy of the Independent News Attachment 1- Photos for Monthly Report 3.2.a Packet Pg. 10 Attachment: 1. Photos of Activites for Monthly Report (December 2020 and January 2021 Heritage and Cultural Arts Division Monthly Report) Page 1 of 3 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 11, 2021 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Update on the Lighting System and Repairs to the "Dubliner" Public Art Piece. Prepared by: Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY: The Heritage & Cultural Arts Commission will receive a presentation on recent repairs to the "Dubliner" Public Art piece. STAFF RECOMMENDATION: Receive the presentation. FINANCIAL IMPACT: Maintenance and improvements to Public Art are paid for out of the Public Art fund. $45,000 is budgeted annually to cover routine maintenance, cleaning, and repair of City owned Public Art. The repairs to the “Dubliner” Public Art piece have been absorbed in this budget. DESCRIPTION: Background The Public Art piece titled "Dubliner," by Cliff Garten Studios, was commissioned by the City of Dublin in 2012. The stainless-steel sculpture is located in the public right-of-way outside of the East Dublin Bart Station at the junction of DeMarcus Boulevard and Iron Horse Parkway. The sculpture, which stands approximately 20ft tall, is made of brushed stainless -steel rods that twist in a tactile and elegant motion. The stainless-steel rods are formed and stabilized in the shape of a shamrock. The sculptures volume catches sunlight during the day and is designed to transform into a column of colored light at night. Eight in - ground LED lights are designed to illuminate the series of stabilizing shamrocks and metal rods which add playfulness to the artwork. In recent years, the lighting system on the “Dubliner” has not functioned properly. Staff, 7.1 Packet Pg. 11 Page 2 of 3 with the assistance of outside consultants have been investigating, with the goal of identifying the underlying issues and determining next steps in restoring the lighting component of the art piece. Investigation Results Initial investigation determined that the actual light s are functioning, but not at full capacity. For example, one of the fixtures is no longer able to broadcast red light. The investigation has also determined that the original lighting controller has failed and the power supply for this controller is no longer operating correctly. The reason for th e failure is most likely due to being outdoors in a non-vented metal box and subject to significant temperature changes. Lastly, it has been determined that underground wiring has been compromised. This is due to a combination of heat from the lights th emselves, the wire being outdoors, and the quality of the wire originally utilized. Current Status In coordination with consultants, Staff has completed the replacement of the lighting controller, the replacement of the power supply for the lighting controller and completed minor wiring repairs. The ability to illuminate the sculpture has been restored. Staff is looking into solutions to vent the metal box that houses the lighting controller in order to preserve its longevity. The “Dubliner” is currently illuminated green every night from approximately sunset until midnight. Staff has the ability to illuminate the sculpture blue but has chosen green as this is fitting for Dublin and St. Patrick’s Day is on the horizon. The use of red or mixed colors is not recommended at this time due to the age and condition of the light s. Next Steps Staff is working with lighting consultants to identify replacement lights should subsequent failure take place or other unforeseen issues arise now that the system is operational. Because these are in-ground lights, finding a replacement that is compatible with existing infrastructure is required. At this time, specific solutions have not been identified, but it is estimated that each light could cost $1,500-$1,800. With installation and miscellaneous costs, it is anticipated this type of improvement will exceed $20,000. A decision to make repairs of this magnitude , should it be required, would be further evaluated by Staff before any action was taken. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 7.1 Packet Pg. 12 Page 3 of 3 7.1 Packet Pg. 13 Page 1 of 2 STAFF REPORT HERITAGE & CULTURAL ARTS COMMISSION DATE: February 11, 2021 TO: Honorable Chair and Commissioners FROM: La Shawn Butler, Parks & Community Services Director SUBJECT: Election of Officers Prepared by: Shaun Chilkotowsky, Heritage and Cultural Arts Manager EXECUTIVE SUMMARY: The Heritage and Cultural Arts Commission will elect a Chairperson and Vice - Chairperson, per the Bylaws and Rules of Procedure for the Heritage and Cultural Arts Commission. STAFF RECOMMENDATION: Elect a Chairperson and Vice-Chairperson for the 2021 calendar year. FINANCIAL IMPACT: None. DESCRIPTION: Per the Bylaws and Rules of Procedure for the Heritage & Cultural Arts Commission, elections shall take place to elect a Chairperson and Vice -Chairperson at the Commission’s first meeting in January of each year. Due to the January meeting of the Heritage & Cultural Arts Commission being cancelled, the elections are taking place at the February meeting. Article V of the Heritage & Cultural Arts Commi ssion Bylaws and Rules of Procedure state: ARTICLE V OFFICERS Section 1. Election and Term of Office. The Chairperson and Vice Chairperson are elected by the majority of the Commission for a 1-year term and hold office until their successors are elected, or until their terms as members of the Commission expire. The officers are elected at the first meeting of the Commission in January of each year. Elections, whether regular or to fill vacancies shall be held only if a simple majority of the Commission members are present. The Commission shall, unless no Commissioners meet the criteria, elect Commissioners to the positions that 7.2 Packet Pg. 14 Page 2 of 2 have not previously served in the position and that have not declined the appointment, with the intent that no on should serve in the position for two consecutive years. Alternate is not eligible to serve as Chairperson or Vice Chairperson. The secretary to the Commission will be the City Manager or his/her designee. Section 2. Vacancies. In case of any vacancy in the Office of Cha irperson or Vice Chairperson, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. The person so elected shall serve the balance of the term. Section 3. Duties of Officers. The Chairman performs the following duties. (a) Presides at all meetings of the Commission. (b) Appoints committee and chairpersons of committees as necessary. (c) Signs correspondence on behalf of the Commission. (d) Represents the Commission before the City Council. (e) Performs other duties necessary or customary to the office. Once elections are conducted, the transfer of duties shall take place immediately with the newly elected officers presiding over the remainder of the meeting. In the event of the absence of the Chairperson or his/her ability to act, the Vice-Chairperson presides in the place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and Vice-Chairperson, the remaining members shall elect one of their members to act as temporary Chairperson. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None. 7.2 Packet Pg. 15