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Home My WebLink About4.4 Dublin Camp Parks Military History Center Memorandum of UnderstandingSTAFF REPORT CITY COUNCIL Page 1 of 2 Agenda Item 4.4 DATE:January 11, 2022 TO:Honorable Mayor and City Councilmembers FROM:Linda Smith, City Manager SUBJECT:Dublin Camp Parks Military History Center Memorandum of UnderstandingPrepared by:Shaun Chilkotowsky, Heritage & Cultural Arts Manager EXECUTIVE SUMMARY:The City Council will consider a Memorandum of Understanding between the City and Parks Reserve Forces Training Area for joint operation of the Dublin Camp Parks Military History Center. STAFF RECOMMENDATION:Adopt the Resolution Approving a Memorandum of Understanding Between the City of Dublin and Parks Reserve Forces Training Area Regarding Joint Operation of the Dublin Camp Parks Military History Center. FINANCIAL IMPACT:The City’s commitment to maintain the Dublin Camp Parks Military History Center collection and exhibits, provide occasional programming, and coordinate volunteers and staffing is estimated at approximately $5,000 annually. Funds have been allocated for this project as part of the current Fiscal Year 2021-22 Adopted Budget and will be included as part of the proposed budget in future years. DESCRIPTION:On November 15, 2016, the City Council adopted Resolution 163-16 approving a Memorandum of Understanding (MOU) between the City and Parks Reserve Forces Training Area (Camp Parks)regarding joint operations of the Dublin Camp Parks Military History Center. The term of the MOU was for five years, beginning January 24, 2017, with the History Center officially opening to the public on May 25, 2017. The current five-year MOU is set to expire on January 24, 2022.Due to the ongoing success of the History Center, the City and Camp Parks have negotiated a 10-year MOU allowing for its continued operation. The MOU outlines each party’s responsibilities regarding operation of the History Center (Attachment 2).Under the terms of the MOU, the City will own and maintain the exhibits, maintain the history 41 Page 2 of 2 center collection, coordinate events, and coordinate volunteers to serve as docents. Camp Parkswill provide access to the building to the City and the public, provide security, maintain real property including the HVAC system and fire suppression system, and provide utilities. Camp Parks will also plan to improve the parking lot which will increase parking availability for History Center guests during tours. The continued operation of the joint History Center is a testament to collaboration and the public-public partnership between the City and Camp Parks and recognizes the impact Camp Parks has on the Dublin community. STRATEGIC PLAN INITIATIVE:None. NOTICING REQUIREMENTS/PUBLIC OUTREACH:The City Council Agenda was posted, and a copy of the agenda was provided to the Parks Reserve Forces Training Area Command Staff. ATTACHMENTS:1) Resolution Approving a Memorandum of Understanding Between the City of Dublin and Parks Reserve Forces Training Area Regarding Joint Operations of the Dublin Camp Parks Military History Center 2) Exhibit A to the Resolution – Memorandum of Understanding 42 Attachment 1 Reso. No. XX-22, Item X.X, Adopted 01/11/2022 Page 1 of 1 RESOLUTION NO. XX – 22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DUBLIN AND PARKS RESERVE FORCES TRAINING AREA REGARDING JOINT OPERATION OF THE DUBLIN CAMP PARKS MILITARY HISTORY CENTER WHEREAS,the City of Dublin and Parks Reserve Forces Training Area (Camp Parks) entered into a Memorandum of Understanding (MOU) on November 18, 2014, under which the parties expressed their intent to create a History Center at the Camp Parks Visitor Control Center to display and interpret artifacts related to Camp Parks’ history, which were entrusted to the City on a permanent loan; and WHEREAS,the City engaged a professional museum exhibit design firm to create exhibits for the Camp Parks collection; and WHEREAS,the City and Camp Parks entered into a MOU on January 24, 2017, formalizing the joint operation of the History Center; and WHEREAS,the History Center opened to the public on May 25, 2017; and WHEREAS,both parties desire to provide the public with ongoing access to the History Center exhibits and collection, and to further promote public education and appreciation of the unique partnership between the City and Camp Parks and the history of Camp Parks. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the execution of a new Memorandum of Understanding with Camp Parks for the continued operation of the Dublin Camp Parks Military History Center for a ten-year period. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Memorandum of Understanding, attached hereto as Exhibit A,and make any necessary, non- substantive changes to carry out the intent of this Resolution. PASSED, APPROVED AND ADOPTED this 11th day of January 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk 43 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF DUBLIN (DUBLIN) AND PARKS RESERVE FORCES TRAINING AREA (CAMP PARKS) FOR A JOINT HISTORY CENTER W81WYN-21-319 This is a Memorandum of Understanding (MOU) between the City of Dublin (hereinafter referred to as “Dublin”) and Parks Reserve Forces Training Area (hereafter “Camp Parks”); under the command of Ft. Hunter Liggett, also referred to as “the Parties”. 1. BACKGROUND: In 2011, Camp Parks placed its collection of historical artifacts in the care of the City of Dublin as a permanent loan on a non-compensable basis. Since that time, the City has inventoried and curated the objects, and is currently storing the collection in the City Library. There is significant interest in being able to view and study these items at Camp Parks, which will allow Soldiers and the public to view and research these items in a secure, climate controlled environment. Designating a display area for this collection in the Camp Parks Visitor Control Center permits these items to be stored, viewed, and researched. The purpose of the Dublin Camp Parks Military History Center (Center) is to interpret, display, study, document, collect, and preserve Dublin and Parks Reserve Forces Training Area’s shared history in order to foster understanding of our communities’ impact on the region and the world. Dublin and Camp Parks entered into a Memorandum of Understanding in January 2017 to formalize the creation of the Center. The Center officially opened to the public In May 2017 and has been managed jointly for the last five years. The Center has been managed effectively during this time, fulfilling the purpose as stated in the original MOU and stated below. 2. PURPOSE: The intended use of the building includes an artifact storage room, exhibit space, and a large conference room that would be made available to Dublin as well as community groups at the discretion of Camp Parks Garrison Commander. Camp parks designates 2,035 s.f. portion of Bldg. 275, hereafter “the facility”, as the “Dublin–Camp Parks Military History Center” to display a portion of the collection of artifacts on loan to Dublin. That portion of the building would be open to the public. It is the intent that all display cases, fixtures, special lighting, and exhibits will be portable and removable in nature so as to accommodate a future, albeit unlikely, change in use for the space (see attachment A “Design Packet”). The conference room would be made available for use by Dublin upon request to and approval by the Garrison Commander, Camp Parks. These areas may also be made available to local community groups by request/approval. The Garrison Commander has the discretion to approve or deny all requests. Exhibit A Attachment 2 44 3. UNDERSTANDING OF THE PARTIES: 3.1. DUBLIN – 3.1.1 Pay for all costs related to design and maintenance of the exhibits and any additional expenses negotiated between the parties related to the exhibits. 3.1.2 Dublin will own the exhibits and maintain the collections stored at the History Center. 3.1.3 Coordinate events with CAMP PARKS POC, Bldg. 311, (925) 875-4305 3.1.4 Coordinate volunteer programs with ACS 142-637-3683 3.2. CAMP PARKS-: 3.2.1 Provide Public and City access to the building, and provide security and administrative oversight. 3.2.2 Provide utilities at no charge. 3.2.3 Plan to improve the parking lot to accommodate tour groups. 3.2.4 Maintain the real property, including building HVAC, fire alarm, fire suppression systems, and any static displays outside of the building. 4. PERSONNEL: Each Party is responsible for all costs of its personnel including pay and benefits, support, and travel. Each party is responsible for supervision and management of its personnel. 5. GENERAL PROVISIONS: 5.1. POINTS OF CONTACT: The following points of contact (POC) will be used by the Parties to communicate in the implementation of this MOU. Each Party may change its point of contact upon reasonable notice to the other Party. 5.1.1. For DUBLIN –  City Manager, 925-833-6650  Parks and Community Services, 925-833-6645 5.1.2. For CAMP PARKS –  Police, 925-875-4726  Cultural Resources, 831-386-2525  Support Agreements, 925-875-4369 Exhibit A Attachment 2 45 5. 2. CORRESPONDENCE: All correspondence to be sent and notices to be given pursuant to this MOU will be addressed: 5.2.1 Dublin – City Manager, 100 Civic Plaza, Dublin, CA 94568 5.2.2 Camp Parks, to – Garrison Commander, Bldg. 620 6th Street, CAMP PARKS, CA 94568 5.3. FUNDS AND MANPOWER: This MOU does not document nor provide for the exchange of funds or manpower between the Agencies nor does it make any commitment of funds or resources. 5.4. REVIEW OF UNDERSTANDING: This MOU will be reviewed on or around the anniversary of its effective date at mid-point in its entirety. 5.5. MODIFCATION OF UNDERSTANDING: This MOU may only be modified by the written agreement of the Agencies, duly signed by their authorized representatives. 5.6. DISPUTES: Any disputes relating to the MOU will, subject to any applicable law, Executive Order, Directive, or Instruction, be resolved by consultation between the Agencies or in accordance with DoDI 4000.19 and AR 5-9. 5.7. TERMINATION OF UNDERSTANDING: This MOU may be terminated in writing by either Agency upon 6 months’ notice. 5.8. TRANSFERABILITY: This MOU is not transferable except with the written consent of the Agencies. 5.9. ENTIRE UNDERSTANDING: It is expressly understood and agreed that this MOU embodies the entire understanding between the Agencies regarding the MOU’s subject matter; thereby merging and superseding all prior agreements and representations by the Agencies with respect to such subject matter. 5.10. EFFECTIVE DATE: This MOU takes effect beginning on the day after the last Agency signs. 5.11. EXPIRATION DATE: This MOU expires 10 years from the date of the last signature. 5.12. CANCELLATION OF MODIFICATION: This MOU modifies or cancels and supersedes the previously signed MOU between the same Agencies with Agreement # W81WYN-16-319 and effective date of 4 NOV 2016. 5.13. NO THIRD AGENCY BENEFICIARIES. Nothing in this MOA, express or implied, is intended to give to, or will be construed to confer upon, any person or entity Exhibit A Attachment 2 46 not a agency any remedy or claim under or by reason of this MOA and this MOA will be for the sole and exclusive benefit of the Agencies. 5.14. SEVERABILITY. If any term, provision, or condition of this MOA is held to be invalid, void, or unenforceable by a governmental authority and such holding is not or cannot be appealed further, then such invalid, void, or unenforceable term, provision, or condition shall be deemed severed from this MOA and all remaining terms, provisions, and conditions of this MOA shall continue in full force and effect. The Agencies shall endeavor in good faith to replace such invalid, void, or unenforceable term, provision, or condition with valid and enforceable terms, provisions, or conditions which achieve the purpose intended by the Agencies to the greatest extent permitted by law. 6. ATTACHMENTS: History Center Diagram. 7. OSJA REVIEW: The Office of the Staff Judge Advocate reviewed this agreement and found it to be legally sufficient. 7.1. Ft. Hunter Liggett – ______________________________________ _______________________ (Typed Name and signature of Reviewing Attorney) (Date) 7.2. Dublin – _______________________________________ _______________________ (Typed Name and signature of Reviewing Attorney) (Date) AGREED: For Camp Parks — For Dublin — _____________________________ ________________________________ Signature Signature _____________________________ ________________________________ Serena Johnson Linda Smith COL, CA City Manager Commanding City of Dublin Exhibit A Attachment 2 47 ________________ ________________ (Date) (Date) Exhibit A Attachment 2 48 ("" '"" *"" +"" #""" $$$ #"" ##"" $% %% %#%$ %' %& &&"" $# )"" %#( !#( ) ""#!'$%%'$! $ !,,(#)*$$-**$/( "#!%$$#$ ( #$"! $%#& %$!$#'#"!#%$" $$"*%! $!"&%#*$*% !%$ !%#!& %$# $%#& %$"#"#)%! $&% %$ $%#& %$!$#'$# %"#!"#%)!%! $&% % ! $&% %$#% !! ($%%&%!#) !%##$#'#%$ & %!")#%%#%! -,#$.11$0(&,,'!0$&!! #"!2"*(,, !+..!/)0(*(1!/33(01-/33 $,1$/2"*(, !*(%-/,(!% Exhibit AAttachment 249