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HomeMy WebLinkAbout8.1 Goals and Objectives 1990 CITY OF DUBLIN /00-a AGENDA STATEMENT CITY COUNCIL MEETING DATE: January 22, 1990 SUBJECT: 1990 Goals & Objectives Study Session EXHIBITS ATTACHED: City Council Minutes of February 23 , 1989 Meeting RECOMMENDATION• ) Direct Staff regarding desired changes, if any, in the format of the City's Goals & Objectives Study Session 2) Establish a special meeting date for the Goals & Objectives Study Session FINANCIAL STATEMENT: None DESCRIPTION: Since 1983, the City Council has held a special meeting to define the Goals & Objectives for the City for each upcoming year. This special meeting during the last few years has been held during the month of February in order to provide adequate time for City Staff to incorporate the Council's direction regarding its Goals & Objectives for the upcoming year in the preliminary budget. The format for last years Goals & Objectives Study Session included the following elements: Prior to Goals & Objectives Session 1) Staff prepares a status report, on the current years Goals & Objectives. 2) Staff prepares proposed Goals & Objectives recommended for consideration by the City Council for the upcoming year. 3) Councilmembers individually rank the proposed Goals & Objectives with a ranking of high, medium, low priority, or no priority (delete) . Councilmembers may also identify additional goals for Council consideration at the study session. Each Councilmember completes the prioritization of the Goals & Objectives and submits the prioritization prior to the designated Study Session. Goals & Objectives Session 1) Staff and Council review progress on current years Goals & Objectives. 2) Staff reviews proposed Goals & Objectives by program area for upcoming year. 3) Council hears public comment on Goals & Objectives. 4) City Council deliberates and collectively adjusts rankings of Goals & Objectives by program area. Post Goals & Obiectives Session 1) Staff prepares an implementation plan for the City Council's adopted Goals & Objectives, which is presented as part of the Preliminary Annual Budget and Five-Year Capital Improvement Program Update. If the City Council is interested in changing the format of the Goals & Objectives development process as indicated above, appropriate direction should be provided to Staff. Staff would recommend that the City Council call a special meeting to consider the Goals & Objectives during the last week of February. ---------------------------------------------------------------------- COPIES TO: 424 ITEM NO. ADJOURNED REGULAR MEETING - February 23, 1989 An adjourned regular meeting of the City Council of the City of Dublin was held on Thursday, February 23, 1989, in the Board Room of the Dublin Unified School District. The meeting was called to order at 6 :55 p.m. , by Mayor Paul Moffatt. ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Snyder, Vonheeder and Mayor Moffatt. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of alle- giance to the flag. STATUS REPORT ON 1988 GOALS & OBJECTIVES City Manager Ambrose advised that the establishment of annual Goals & Objectives for the City provides a common direction for the Council and Staff in pursuing those issues which are of most importance to the City. By adopting a Goals & Objectives Plan early each calendar year, the City is in a much better position to develop an Annual Budget and Capital Improvement Program which reflects the desires of the community. Mr. Ambrose advised that in 1988, a total of 104 objectives were incorporated into the Goals & Objectives Plan as adopted by the City Council . Of those objectives, 62 were given a high priority, 38 were given a medium priority and 4 were given a low priority. Fifty one (49%) of the total 1988 objectives adopted last year were completed or nearly completed. Of 62 high priority objectives, 38 (61 %) were completed or nearly completed. During the year, Staff identified a total of 5 major additional programs, assignments or objectives which were undertaken subsequent to the adoption of last years' Goals & Objectives Plan. Of these, 1 was completed and 4 were underway. As part of the adoption of the 1988-89 Capital Budget, the City Council allocated funding for a total of 20 Capital Equipment or Capital Projects . In addition to these projects, 5 projects were added during the first half of Fiscal Year 1988-89 . Of these 25 projects, the City has completed or is on schedule with 18 projects at this time. The 1989 preliminary Goals & Objectives includes 103 objectives; 30 of which are new for 1989, 9 of which Staff recommends be deleted and 64 which are carried over from previous years and/or are expanded in scope. CM-8-76 Adjourned Regular Meeting February 23, 1989 Of the 103 objectives included in the plan, Mr. Ambrose advised that: 32 cannot be accomplished this year without additional personnel and/or funds . Under the Administration area, the Council discussed the development of a Municipal Code. Cm. Jeffery asked if Staff could guarantee that all the ordinances would be completed by April, 1989, for inclusion in the Code. Mr. Ambrose explained that there are about 4 or 5 ordinances remaining to be cleaned up so that they can be submitted for codification. Under Finance, Mr. Ambrose advised that fees for services have been included in the Management Audit. Under Public Relations, discussion was held related to the fact that Proposition 73 was recently overturned by a Superior Court ruling in Los Angeles . Under Planning, Mayor Moffatt questioned the status of the Downtown Plan . Mr. Ambrose advised that other projects have taken more time than anticipated, thereby leaving less time to devote to this objective . Mr. Ambrose advised that the issue of the Livermore Shere of Influence was deleted, but it has become active again. Mayor Moffatt felt that the Zoning Ordinance should be revised before too many developments come in. Under Engineering, Cm. Snyder asked if we know specifically where the Dublin Boulevard Planline is at this time. Mr. Ambrose advised that we can' t just adopt a plariline, but must do a General Plan Amendment. Under Recreation, Mayor Moffatt asked when Shannon Center Phase I will be starting. Ms . Lowart advised that there was a pre-construction meeting that morning and it was hoped that construction would begin sometime in March with completion by June 30th for the entire renovation. Under Police, Mr. Ambrose advised that the drug awareness program was the #1 high priority goal and while we did not totally achieve it, we made a good showing. Elementary grades were covered, but Police Services were unable to cover 7th and 8th grades . Cm. Snyder questioned if there was any way to measure the effectiveness of the program at some point in the future. Lt. Rose advised that this is very difficult to monitor, but through the follow-up program, we can test how individual students feel about drugs . Mr. Ambrose advised that major problems have been encountered with the implementation of a data processing program for Police Services at this time. Under Animal Control, Mr. Rankin advised that the problems are mainly due to the County. CM-8-77 Adjourned Regular Meeting February 23, 1989 Mr. Ambrose explained that the City has a very good working rapport with Steve Szalay, the new County Administrator. The County was to develop a proposal whereby we would contract with the County to build a new animal shelter on County property. We have not yet received this proposal, However. Under Transportation Maintenance, Cm. Jeffery questioned what the 3 community projects were. Staff advised that one project was tree staking, one was additional weeding along Stagecoach Road, and the third was landscaping in front of the Senior Center. Cm. Snyder questioned if there was a different relationship between Staff and BART Staff now. He stated he noticed a difference at the BART meeting last week. Cm. Jeffery stated that at the Advisory Board meeting, BART Staff made i_t quite clear that they were going to be very cooperative. Under Capital Projects, Cm. Snyder questioned if the Alamo Creek Part: project was 6 months behind because of the bridge, and also that the bridge was just put in. Mr. Ambrose stated he would not recommend that the City do a turnkey park again, because the City has absolutely no control. ESTABLISHMENT OF 1989 GOALS & OBJECTIVES COUNCIL . tROGRAM AREA/GOAL PRIORITY PROPOSED OBJECTIVES FOR ACCOMPLISHING GOAL I. GENERAL GOVERNMENT A. ADMINISTRATION Civic Center High (88) a. Coordinate activities of Contractor, Architect, .Construction Manager & City High (88) b. Select Phone System High (88) c. Select Furniture High (88) d. Prepare plan for maintenance and operation of Center High (89) e. Coordinate move to Civic Center High (89) f. Plan & implement Dedication Ceremonies High (85) Complete Development of Municipal Code High (89) Prepare Report on benefits of establishing a redevelopment agency High (86) Conduct Council/Staff Team Building Retreat Medium (85) Develop Business License Ordinance Medium (88) Develop & implement Records Management Program for City Clerk records Low (87) Develop Employee Recognition Program B. FINANCE High (85) Review charges for services rendered by all Departments CM-8-78 Adjourned Regular Meeting February 23, 1989 Develop a long-term financial plan for the City High (89) a. Develop & implement a sales tax monitoring program High (89) b. Develop a 3-5 year forecast for revenues & operating expenditures to be used in conjunction with the Five-Year CIP Program Data Processing High (88) a. Recreation Software-Solicit bids and install Medium (88) b. Work with Alameda Co. to complete installation of Police Computer Aided Dispatch & Police Records System software in new Civic Center Medium (88) c. Complete training on City Clerk & Administrative Software Medium (87) Develop Program for ongoing internal control Medium (87) Participate in Garbage Company rate increase proposal ADDITIONAL GOALS High (89) Develop & implement computerized billing system to track development fees C. INTERGOVERNMENTAL RELATIONS Medium (65) Joint meeting with representatives from other agencies Medium (86) More aggressively monitor activities of other regional agencies D. PUBLIC RELATIONS High (89) Distribute one (1 ) newsletter & one (1 ) calendar/ Annual Report High (86) Work with Chamber of Commerce in development of community profile brochure High (89) Develop Press Release Program Medium (87) Community gift catalog Medium (87) Student Government Day Low (86) Prepare report on program for recognition of outstanding development ADDITIONAL GOALS (89) Complete Calendar by January 1st E. CONTRACT ADMINISTRATION . (89) Perform contract review for the following contracts High a. Animal Control High b. Building & Safety High c. Crossing Guards High d. Engineering High e. Police High f. Public Works Maintenance High g. Street Sweeping High h. Traffic Signal Maintenance High i. Vector Control CM-8-79 Adjourned Regular Meeting February 23, 1989 -1. COMMUNITY DEVELOPMENT A. PLANNING High (88) Complete Management Audit of Planning & Development Services High (87) Hansen Ranch General Plan Amendment Study High (87) Blaylock/Gleason/Fletcher General Plan Amendment Study High (87) East Dublin General Plan Amendment/Specific Plan Studies High (88) West Dublin General Plan Amendment/Specific Plan Studies High (87) Resolve Eastern Sphere of Influence dispute with Livermore High (85) Downtown Improvement Implementation Strategies Medium (86) Site Development Review Guidelines Medium (86) Develop Environmental Guidelines Medium (85) Revise Zoning Ordinance Medium (86) Report on historic element to General Plan B. BUILDING & SAFETY High (88) Revise Infraction Procedures High (88) Complete follow-up of enforcement of non-conforming signs High (89) Prepare Ordinance adopting 1988 Uniform Building Code Medium (88) Adopt Building Security Ordinance in consultation with Police Department C. ENGINEERING High (87) Dublin Blvd easterly extension to Tassajara Rd General Plan Amendment & Plan Line High (88) Dublin Blvd Easterly Extension Assessment District- High (89) Update 1985 Traffic Speed Survey Medium (89) Establish City Standard details & specifications for public improvements III. CULTURE & LEISURE A. RECREATION High (86) Renovate Shannon Community Center High (86) Develop and implement Teen Program High (88) Renovate Dublin Swim Center High (89) Develop a Vandalism Awareness Program in coopera- tion with Police & Public Works High (89) Develop a Joint Facility Use/Development Agreement with Dublin School District High (86) Renovate Shannon Park High (88) Develop Senior Center Facility Use Policy High (89) Develop Park & Open Space Masterplan in East & West Dublin Medium (88) Conduct dedication ceremonies for newly constructed/renovated park facilities Medium (87) Develop adult/youth sports program CM-8-80 Adjourned Regular Meeting February 23, 1989 Medium (89) Investigate opportunities for trail development- Medium (89) Provide opportunities for increased participation at the Senior Center through expansion of programs and hours of operation Medium (89) Work with Pleasanton & Livermore to pursue development of a five (5) year regional childcare master plan Low (88) Develop a slide presentation promoting City recreation programs, parks & facilities Cm. Snyder expressed concern that there is no specific place to direct Human resource type activities. He did not feel that this was the purpose in appointing the Park & Recreation Commission, yet he felt that some resource was needed within the community to deal with human resource situations. Ms. Lowart advised that Staff had talked about this and one of the things Staff will be looking at is the makeup of other cities, i.e. , where human services are grouped. Cm. Snyder felt that the City will receive more and more requests for social service programs in the future. Three that always end up on lists throughout the Bay Area include childcare, substance abuse, and housing. Others would include youth employment. City Manager Ambrose clarified that the Council was looking more toward a referral type of function. Cm. Hegarty felt a lot of the responsibility lies with the County. Often times, because of a lack of funds, cities end up helping. Cm. Hegarty cited the City's funding of additional library hours as an example. Mr. Ambrose advised that Staff will investigate this issue further and report back to the Council. There definitely needs to be some type of referral. Cm. Jeffery stated she had concerns about the formation of a Commission in that it will then be a visible thing and problems will surface which could have been handled in a different way. If a Commission is formed, then it will have to be staffed somehow. Cm. Vonheeder felt it might be just as a staff position under Ms. Lowart. IV. PUBLIC SAFETY A. POLICE High (87) Provide alcohol/drug awareness program to include all grades within public and private schools High (89) Increase narcotic arrests and drug seizures by 50% improve officer safety High (88) Implement Sheriff's CAD System at Dublin Police Station High (88) Develop & implement program to recover costs associated with police response to DUI cases High (89) Develop and implement a comprehensive personal safety program for children and adults Cm. Jeffery requested that the development of a comprehensive personal safety program be given a high ranking rather than medium. Cm. Vonheeder felt it was interesting to note that the two women had ranked this as high and the three men ranked it medium. Cm. Snyder ;ndicated lie based his ranking on the way Staff ranked it. CM-8-81 Adjourned Regular Meeting February 23, 1989 Medium (89) Develop and implement a facility operation and maintenance program for the new police facility Medium (88) Develop tracking system of all traffic related complaints Medium (87) Expand bicycle safety/education/enforcement program to include teens and adults 13. ANIMAL CONTROL High (86) Prepare report to City Council on long term solution for animal shelter Medium (88) Provide public with information oil Vector Control C. DISASTER PREPAREDNESS High (85) Complete Emergency Response Plan High (87) Hold disaster simulation exercise ADDITIONAL GOALS High (89) Develop Emergency Preparedness Handout for distribution to the public V. TRANSPORTATION A. MAINTENANCE High (86) Report to Council on Street Tree Policy High (89) Implement three (3) new community volunteer public works projects High (88) Study cost/benefit of computerized irrigation system Medium (87) Complete development of Public Works Maintenance Procedures Manual B. TRANSPORTATION High (88) Resolve issue of Downtown and East Dublin BART stations High (87) Complete I-580 improvement cost/benefit study High (88) Complete Traffic Impact Fee Study and report- to Council High (87) Coordination of I-580 improvements with Pleasanton High (89) Develop conceptual plan for financing staged construction of Dublin Blvd to Tassajara Rd High (87) Resolve BART Park & Ride Lot installation in Downtown Dublin Medium (88) Work with Tri-Valley Council to develop Regional Transportation Plan Medium (87) Work with other valley agencies to implement Measure B project Medium (87) Report on County Transportation Plan Low (87) Monitor San Ramon Branchline ADDITIONAL GOALS (89) Review where we are now and can reasonably go in the future CM-8-82 Adjourned Regular Meeting February 23, 1989 ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 11 : 05 p.m. May r ATTEST: City C k CM-8-83 Adjourned Regular Meeting February 23, 1989