Loading...
HomeMy WebLinkAbout7.07 Extend Street Sweeping Agreement � r Pao- 3o CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 26, 1990 SUBJECT: Contract Review and Extension of Agreement: Street Sweeping Services Report prepared by Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) Copy of Current Contract 2) Curb Mile Rate Increase Request from A-1 3) Proposal for Parking Lot Sweeping from A-1 4) Copy of Service Request Log 5) Proposed Extension of Contract, With Modifications. RECOMMENDATION: 1) Review services and proposed one-year extension of contract. 1 2) Approve one-year extension of contract, including curb mile cost increase and addition of parking lots. FINANCIAL STATEMENT: See below. Funding for the services, including " parking lot sweeping, has been included in the proposed 1990-91 budget. DESCRIPTION: The term of the existing sweeping contract is two years, with the option to renew the contract for two additional one-year extensions. The contractor is allowed to submit a proposed rate increase 60 days prior to the end of each contract year. The second year of the original contract ends June 30, 1990. Sweeping of residential streets is performed twice a month, on the second and fourth weeks of the month. During the heavy leaf fall season, extra sweeps may be made at the discretion of the Public Works Director and billed at the normal curb mile rate. Commercial streets and intersections, are swept once a week on Wednesdays. Downtown trash cans are emptied once a week on Fridays, except that extra pickups may be requested during heavy use at the normal per-can rate. Performance Review The City has received a total of nine service requests regarding street sweeping thus far in FY 1989-90. Most of these occurred during December and January during the heavy leaf season and were essentially requests for information. Rather than providing extra sweeping weeks, a decision was made to have a vacuum truck precede the sweeper on the regular route. Some residents noticed the vacuum truck was not performing the sweeping function and called to say that the work was not sufficient to clean the street, not realizing that a sweeper was to follow. In addition, some sweeping sections required more than one day to complete because of the significant leaf fall. As the residents called in, they were advised that two pieces of equipment were being used and that the regular schedule would be delayed somewhat. The sweeper did return to each location for which a complaint was received to make certain the street was clean. Fewer service requests have been received for street sweeping the last two years (nine each in both FY 1988-89 and 1989-90) than in previous fiscal years. A breakdown is as follows: ----------I----------------------------------------------------------------- ITEM NO. COPIES TO: A-1 Sweeping 5 f 85-86 86-87 87-88 88-89 89-90 (thru May) No. of Service Requests 25 12 24 9 9 A-l' s response on emergency callouts has been good, with service provided within an hour in most cases. A-1 has responded to the service requests within 24 hours or less in all cases, including personally contacting the resident to discuss the situation. In last year' s contract review, it was reported that invoices were submitted with insufficient backup or explanation. Staff developed a form for A-1 to use in submitting their invoices, which has helped considerably; however, many invoices require either correction or further explanation prior to payment. Staff is continuing to work with A-1 to resolve these problems. Cost-Effectiveness While some other neighboring cities have purchased sweepers and provide this service in-house, Staff feels that contract sweeping best serves the City of Dublin for several reasons. The sweepers themselves require a large capital outlay ($100,000 each or more) , and a minimum of two machines would be required in order to provide a backup. The sweepers are susceptible to mechanical problems and require frequent repair and maintenance. A minimum of two persons (a primary operator and a backup for illness and vacations) would need to be hired and trained to operate the sweepers. In addition, Dublin would need to rent or build a facility to store this equipment. The present number of curb miles in the City of Dublin (approximately 130) is not sufficient to support optimum amortization of the cost of two machines and two sweeping employees. It may be possible to use a contract sweeper as a backup in lieu of a second employee; however, the cost per curb mile for the contract sweeper on this basis would undoubtedly be higher than the annual contract cost, and its availability on short notice could be a problem. Having a contract sweeper also gives the City flexibility in frequency of sweeping, should the City desire to increase or decrease the level of service. Until such time as Dublin greatly _expands its curb miles, and provides some of its other maintenance in-house (to cover drivers' down time) , it remains more cost-effective to contract for sweeping services. Several neighboring cities were polled to obtain a comparison of cost and service. The City of San Ramon owns two sweepers and spends an average of $20.00 per curb mile for residential streets and $25.00 per curb mile for commercial streets. This cost includes personnel (salaries and benefits) and the cost of operating and maintaining the equipment, including depreciation. San Ramon' s sweeping frequency is once a week for commercial and twice a month for residential, the same as Dublin's. San Ramon has an estimated total of 256 curb miles. The Town of Danville also owns two sweepers and spends $85,000 a year (including personnel and amortized sweeper costs but not including litter pickup) to provide street sweeping service. Danville' s estimated cost per curb mile is $17.00, with a total of 128 curb miles. As noted above, the City of Dublin has approximately 130 curb miles and will be providing the service for approximately $15,000 less than Danville' s program. Danville' s sweeping service is provided twice a week in the downtown area, twice a month on residential streets , and once a month for rural streets (those without curbs) . Danville has full in-house maintenance services and can utilize these drivers in other positions on their off-times. Their service level is comparable with Dublin's except on the rural streets. The City of Pleasanton contracts with A-1 at a cost of $15.00 per curb mile, which is the rate proposed for Dublin for FY 1990-91. Pleasanton has a total of 322 curb miles, and sweeping service is provided once a month for residential streets, twice a month for arterial streets, and once a week in the downtown area. Pleasanton' s residential service is only 50% of what is currently provided in Dublin. Proposed Amendment to Contract Since the original two-year sweeping contract has now expired, a decision must be made whether to extend the contract for the succeeding one-year period. Y - 2 - � T As permitted according to the terms of the contract, A-1 Sweeping has . submitted a proposal to increase the per-curb-mile rate by 4.9%. The charges for callouts, intersection sweeping, and trash receptacle pickup are proposed to remain the same. Following is a comparison of the current vs. proposed charges. The quantities are given for comparison purposes only. Actual work will vary depending on measured quantities over the contract year. Description Unit Meas. Est. Qty. Unit Price Total Price Current Charges Street Sweeping Curb Mile 3,545 $ 14.30 $ 50,694 Intersection Sweeping Each 624 5.00 3,120 Trash Receptacle Pickup Each 1,152 1.10 1,267 Emergency Callout Hours 30 45.00 1,350 Estimated Total for FY1989-90: $ 56,431 It is proposed to add twice-monthly sweeping of the parking lots at Alamo Creek Park, Dublin Sports Grounds, the Shannon Center, and the Civic Center to the contract. In addition, the total City curb miles will increase by about 11 as a result of new construction. The parking lots for the various City parks have been vacuumed by MCE on an as-needed basis, but because of the small size of MCE's equipment it is much more cost effective to use A-I' s truck sweeper. The addition of the Civic Center parking lot also adds to the efficiency of having A-1 do this work. The proposed cost of parking lot sweeping is a flat $350.00 per month for the four lots. Because of new streets in the western hills, A-1 has altered the sweeping schedule so that the area bounded by Amador Valley Boulevard, San Ramon Road, and I-680 is included with Wednesday's sweep rather than Tuesday' s. The map attachment to the contract has been revised,, and notices were mailed out to residents on the affected streets. Proposed Charges Unit Meas. Est. Qty. Unit Price Total Price Street Sweeping Curb Mile 3,837 $ 15.00 $ 57,555 Intersection Sweeping Each 624 5.00 3,120 Trash Receptacle Pickup Each 1,152 1.10 1,267 Parking Lot Sweeping Month 12 350.00 4,200 Emergency Callout Hours 30 45.00 1,350 Estimated Total for FY1990-91 based on proposal: $ 67,492 Based on the 4.9% increase in curb mile charges and no increase in intersection sweeping, trash receptacle pick-up and emergency call-outs, the total contract increase is 4.5%. The increase is consistent with general increases in the Consumer Price Index. The contractor also incurs increases in the general cost of operations due to increases in labor costs, fuel, and so forth. The total result of the rate increase, curb mile increase, and addition of parking lots represents approximately a $9,937 increase on the overall cost of sweeping services. Staff recommends that the City Council review the services performed to date approve extending the contract for an additional one year period, and approve the amendment to the contract increasing the fee per curb mile from $14.30 to $15.00 and adding semi-monthly sweeping of the four parking lots. Y - 3 - AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND A-1 SWEEPING FOR STREET SWEEPING AND LITTER PICKUP SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and A-1 SWEEPING (hereinafter referred to as "A-111) entered into an agreement on January 10, 1989, to provide street sweeping and litter pickup services to the City of Dublin; and WHEREAS, the rates established in Exhibit B of that agreement may reviewed and revised as of July 1 of each contract year upon concurrence of both parties to the agreement; and WHEREAS, an adjustment of rates is desired by both CITY AND A-1; NOW, THEREFORE, the parties hereto agree as follows: The A-1 Sweeping rate schedule attached as Exhibit A shall replace the rate schedule which was adopted by the City Council on January 10, 1989. CITY OF DUBLIN Mayor ATTEST: City Clerk A-1 EEPING G flow ", EXHIBIT "A" UNIT PRICES FOR STREET SWEEPING SERVICES ITEM DESCRIPTION UNIT MEAS. EST. QTY. UNIT PRICE TOTAL PRICE 1. Street Sweeping Curb Mile 3,736 $ 14.30 $ 53,424.00 2. Intersection Sweeping Each 624 $ 5.00 $ 3,120.00 3. Trash Receptacle Pickup Each 1,152 $ 1.10 $ 1,267.00 4. Emergency Callout Hours 20 $ 45.00 $ 900.00 CITY OF DUBLIN AGREEMENT FOR STREET SWEEPING AND LITTER PICKUP SERVICES THIS AGREEMENT is made and entered into this 10th day of January, 1989, by and between the City of Dublin, a municipal corporation, herinafter referred to as "City, " and A-1 Sweeping, hereinafter referred to as "Contractor. " WITNESSETH: WHEREAS, the Contractor has submitted to the City a proposal to sweep the public streets and provide litter pickup within the limits of the City; and WHEREAS , the City has determined that it is advantageous and in the best interest of the City to enter into the Agreement hereinafter set forth; NOW, THEREFORE, in consideration of the mutual promises, conditions, and covenants herein contained, the parties Agree as follows: 1. STREET SWEEPING Contractor shall use and furnish at his own expense all labor, equipment, and materials necessary for the satisfactory performance of the street sweeping work set forth herein. After sweeping, curbs and gutters shall be left in a clean condition. A clean condition is defined as the absence of residue in the streets and gutters upon the completion of the sweeping operation. The sweeping shall include as many passes as necessary to leave the street in a clean condition. a. Schedule Exhibit A outlines the sweeping schedule to be utilized for residential streets. Any change must be approved by the Public Works Director. Contractor shall provide a sweeping plan for commercial streets, which must be approved by the Public Works Director. All street sweeping shall be performed as follows: (1) Residential Streets Residential streets are defined as all paved and public streets which are not identified as commercial streets in the following paragraph. All residential streets , including any center or median strips therein, shall be swept twice each month on the second and fourth weeks, or the first and third weeks, as agreed between the City and contractor. Exception: the contractor shall sweep specified residential streets once every week during the hea,,n- leaf-fall season. The duration of the one-week schedule and streets to be included shall be determined by the Public Works Director or his designee. The following commercial streets shall be treated as residential streets for the purposes of this specification: Dublin Court, Sierra Lane, Sierra Court, Trinity Court, Houston Place, Golden Gate Drive. These commercial streets shall be swept early enough in the morning to avoid cars being parked along the street. (2) Commercial Streets ' The following streets are defined as commercial streets and shall be swept once every week: Amador Valley Boulevard (Village Parkway to westerly end) , Village Parkway (Clark Avenue to Amador Valley Boulevard) , Regional Street (Amador Valley Boulevard to southerly end) , Amador Plaza Road (Amador Valley Boulevard to southerly end) , San Ramon Road (Silvergate Drive to Dublin Boulevard) , Scarlett Court (Dougherty Road to east end) , Dublin Boulevard (Hansen Drive to Dougherty Road) , Dougherty Road (I-580 to Southern Pacific Right-of-Way - including striped median) , Clark Avenue (south of Dublin Boulevard) . The center medians within the limits specified shall also be swept once every week. Any portions of the above streets which are not within the limits above shall be defined as a residential street and shall be swept in accordance with Paragraph (1) above. (3) Intersections Contractor shall sweep the intersection of the following twelve (12) major cross streets according to the same schedule as commercial streets, item (2) above: Dublin Boulevard/Dougherty Road Dublin Boulevard/Dublin Court Dublin Boulevard/Sierra Court Dublin Boulevard/Village Pkwy. Dublin Boulevard/Amador Plaza Dublin Boulevard/Golden Gate Dr. Dublin Boulevard/Regional St. Dublin Boulevard/San Ramon Rd. San Ramon Road/Amador Valley Blvd. Amador Valley Blvd./Regional St. Amador Valley Blvd./Village Pkwy. Amador Valley Blvd./Dougherty Rd. (4) Delays in Sweeping Schedule In the event of inclement weather, contractor shall not be required to perform either the regular sweeping schedule or a makeup schedule. Contractor shall, if requested by the Public Works Director, sweep any streets which become littered with storm debris. In the event of a mechanical breakdown, service will be provided as follows: Back-up equipment available at all times. b. Estimated Miles to be Swept The total annual estimated curb miles to be swept shall be as follows: Residential 2,800 Commercial 967 It is recognized that a need may arise to increase the frequency of sweeping during the heavy leaf fall season and thus increase the total numbers of miles swept. In the event that such a need does arise, contractor shall increase the frequency of sweeping as directed by the Public Works Director or his designee. Any streets added to the City during-the term of this agreement, either by new construction or annexation, shall be swept according to the appropriate schedule beginning as soon as said streets are accepted officially by the .City. The additional cost for sweeping these streets -shall be based on the per mile cost set forth in Exhibit B. The Contractor shall be capable of providing emergency sweeping outside of scheduled hours when requested by an authorized City representative. Contractor will be paid for a minimum of two hours, at the rate set forth in Exhibit B, when sweeping is requested outside of the hours when contractor is normally providing services in the City. C. Street Sweeping Complaints Contractor shall, in person or by his agent, investigate any complaints which may concern or involve the performance of this contract. Contractor shall report to the Public Works Director or his designee on the following working day as to the action or procedure taken with reference to any complaints, and when necessary, complete the citizen's request form which will remain on file in the City offices. d. Disposal of Sweepings Contractor shall dispose of all refuse collected by hauling same to legally established refuse disposal sites or ,other site approved by the Public Works Director. Refuse shall not be stored on the street but shall be loaded into trucks or in appropriately placed containers, which shall be approved by the Public Works Director. If containers are used, they shall be dumped upon completion of the sweeping cycle. e. Water The contractor shall provide, at his own expense, sufficient water for the street sweeping equipment necessary to comply with these specifications and assure that the curb and gutter are left in a clean condition and the amount of dust during sweeping is kept to a minimum. f. Equipment Operation The sweeper shall be operated at a safe speed which will allow for maximum debris pick-up. Recommended speeds are 3 to 5 mph in heavy buildup of debris and 6 to 8 mph in light buildup. 2. STREET SIDE CITY TRASH RECEPTACLE PICK-UP The contractor shall empty those City-owned trash receptacles which are located on Dublin Boulevard and Village Parkway and are marked distinctively with the City seal and metal- trash receptacles along the San Ramon Road bike trail. Contractor shall also empty any receptacles which the City adds in the future. Street side trash receptacles shall be emptied on an as-needed basis and whenever requested to be emptied by the Public Works Director .or his designee. It is estimated that on an annual basis, 1, 152 receptacles will be emptied. Contractor shall maintain a timelog wlTich will reflect the total number of times the receptacles are emptied and shall submit said timelog to the City Offices along with the log submitted for street sweeping. Payment for services rendered shall be based on a cost per.receptacles per pickup. Cost shall be inclusive of labor, vehicle, and disposal costs and presented on a per-container basis, as set forth in Exhibit B. 3. SUPERVISION BY PUBLIC WORKS DIRECTOR The contractor shall faithfully and regularly provide service in accordance with this agreement, the work shall be done in a prompt, thorough, lawful and workmanlike manner, according to the provisions of this agreement. Performance of each provision of this agreement shall be under the supervision of the Public Works Director or his designee. 4. COMPLIANCE WITH LAWS Contractor, his agents and employees, shall comply with all laws, ordinances, rules and regulations of the State, County, the City of Dublin, and all governing bodies having jurisdiction applying to work done or to be done under the agreement. 5. INSURANCE AND INDEMNIFICATION Contractor shall assume liability and pay all costs of defense, including legal fees and court costs, and hold the City harmless from loss, damages, costs or expenses caused by any negligent or wrongful acts or omissions of contractor's officers, employees, and agents which may occur in the performance of the term, duties and obligations of this agreement. Contractor shall provide a certificate of insurance to the City, to be included as part of this agreement, which will give evidence of general liability and auto liability insurance of not less than $1,000,000 for personal injury and accidental death per occurrence, and $500,000 for property damage per occurrence. The City shall be named as an additional insured in any such liability insurance policy. The contractor shall pay all premiums for said insurance. Contractor shall also provide City with a certificate of insurance, to be included as part of this agreement, which will give evidence that Contractor' s employees are covered by Worker's Compensation Insurance. Contractor shall provide the City with a performance bond issued by a corporate surety, naming the City as obligee, in an amount equal to the estimated street sweeping charges for a two-month period as determined by the Public Works Director. Said performance bond shall be included as part of the agreement with the City. All certificates of insurance and performance bonds which are part of the agreement with City shall be approved by the Public Works Director and City Attorney as to form and content. 6. SUBCONTRACTORS The name, background, and experience of any and every firm to which any work outlined in these specifications is to be subcontracted by the person or firm to which the prime agreement is awarded must be submitted to the Public Works Director for his approval. Unless a subcontract is approved in writing by the Public Works Director, the holder of the prime agreement must do all the work outlined in these specifications using his own equipment and personnel. It must be clearly understood that the holder of the prime agreement, irrespective of any approved subcontract, will be held entirely responsible for the quality and quantity of the work done under the terms of the agreement. No subcontract to do any work outlined in these specifications is to run longer than the term of the agreement, and the extension or renewal of any such subcontract agreement can only be made with the approval of the Public Works Director. The agreement will not be assignable in all or part without the express written approval of the Public Works Director. 7 . TERMS OF AGREEMENT This agreement will be for a two (2) year period from the date of execution by both the contractor and the City, with two one-year optional extensions. (Note: In order to have future renewal options coincide with the end of the City's Fiscal Year, the term of the first year of the contract will be from October 1, 1988, to June 30, 1989. The contract will then become renewable as of July 1 in succeeding years. ) These options are to be agreed to by both parties to be valid. Sixty days prior to the end of each year, the contractor shall have an option to submit any proposed rate changes, which must be agreed to in writing by both parties. This contract may be cancelled by either party upon thirty (30) days' advance written notice. 8. PAYMENT TO CONTRACTOR Payment for services rendered per the specifications will be made within 20 days following the month during which services have been performed, provided that the specified reports and invoices have been submitted in a timely manner. Exhibit B contains the unit prices for the performance of services pursuant to this agreement. These shall remain in effect for the term of the agreement unless modified as provided for in Section 7 or Section 8 . 9 , PENALTIES FOR NOT MEETING TERMS Following are cause for penalties: a. Operation of sweeper without using sufficient water to control dust. b. Operation of sweeper exceeding the stated speed limits for operation. C. Missing scheduled sweeping days without providing prior notice to City representatives (excluding inclement weather) . When observed violating the foregoing on the first occurrence, the contractor will be notified in writing. Contractor shall respond within seven days with a written plan stating how compliance will be obtained. If the contractor violates the same specification a second time, City shall have the right to withhold payment of up to one times the cost of service which was scheduled for that day. If the contractor violates the same specification three or more times, the City shall have the right to withhold payment of up to two times the cost of service which was scheduled for that day for each violation. The amount of penalty shall be determined by the Public Works Director. Repeated or numerous violations of the contract specifications shall be grounds for the termination of the contract. DATE: CITY OF DUBLIN Mayor ATTEST: City Clerk DATE: A-1 SWEEPIN im ashleig EXHIBIT-'A CITY OF DUBLIN STREET SWEEPING SPECIFICATIONS _ "Residential Street Sweeping Schedule" _ Contra Costa _ County City of OubGn Wednesday Tuesday Thursday 4 � r k r o��¢�atd c is o0e� c - Arador Friday Monday Hao •EXHIBIT B UNIT PRICES FOR STREET SWEEPING SERVICES ITEM DESCRIPTION UNIT MEAS. EST. QTY. UNIT PRICE TOTAL PRICE 1. Street Sweeping Curb Mile 3,736 13.50 50,436.00 2. Intersection Sweeping Each 624 . 5.00 3,120.00 3. Trash Receptacle Pick-Up Each 1,152 1.10 1,267.00 4. Emergency Callout Hours 20 45.00 900.00 b A- 1 ENTERPRISES SWEEPING WATER TRUCK • STEEL STORAGE SHEDS A-11 P.O. Box 399 Pleasanton, CA 94566 • (415) 846-4062 ��B ��, Jan . 20 , 1990 '4041, 1;99 .� o Mr. Lee Thompson Otis City of Dublin `r . P.O. Box 2340 Dublin, CA 94568 Subject : Contract for Sweeping Dublin City Streets/ Proposed Changes in Rate and Terms of Agreement Dear Mr. Thompson, We would like to submit the following rate increase . Pursuant to Section Seven ( 7 ) on the possibility of Two One year ex- tensions of the existing contract we have increased the compensation amount as follows : The total compensation for existing city streets for the period 06/30/90 - 06/30/91 shall be SIXTY ONE THOUSAND THREE HUNDRED TWENTY SEVEN DOLLARS ( $61, 327 . 00 ) . ITEM DESCRIPTION UNIT MEAS . EST .QTY . UNIT PRICE TOTAL PRICE 1 . Street Sweeping Curb Mile 3 , 736 $15 . 00 $56 , 040 . 00 2 . Intersection Each 624 5 .00 3 , 120 . 00 3 . Trash Receptacle Each 1 , 152 1 . 10 1, 267 . 00 Pickup 4 . Emergency Call Hours 20 45 . 00 900 . 00 Increase per year $2 , 616 . 00 Per month $ 218 . 00 Looking forward to talking with you. Thank you, 4Crh Jim Rashlei A- 1 ENTERPRISES SWEEPING • WATER TRUCK o STEEL STORAGE SHEDS ,Af P.O. Box 399 ® Pleasanton, CA 94566 • (415) 846-4062 March 7 , 1990 City of Dublin Mr. Lee Thompson P.O.Box 2340 Dublin, CA 94568 This letter is to acknowledge the sweep of Alamo Parking lot , two times per month at THIRTY DOLLARS ( $30 . 00 ) . The City Hall Parking lot, two times per month at ONE HUNDRED FORTY DOLLARS ( $140 . 00 ) . The Sports Parking lot , two times a month at EIGHTY DOLLARS ( $80 . 00 ) . Shannon Center Parking lot , two times per month at ONE HUNDRED DOLLARS ( $100 . 00 ) . This will total for all four parking lot sweeps THREE HUNDRED FIFTY DOLLARS ( $350 . 00 ) per month. Thank you, im Rashleig� i Operations Manager JR/r..d r r CITY OF DUBLIN SERVICE REQUEST LOG FY 1989-90 REPORT DATED: May 31, 1990 DEPT. SRN PR DESC PROBLEM DESCRIPTION LOCATION DATE STAT DATE OF DATE JOB CITY CD NO REC'D CODE INIT RESP # DAYS COMPLTD # DAYS EVAL EVAL PWM 2196 3 2 SNS for Avon Ct. missing 7235 Avon Court 1/12/9O 4 1/12/90 1 1/24/90 12 5 5 PWM 2408 3 11 Neighbor's tree blocking s/w 8483 Beverly Lane 3/16/90 1 3/16/90 1 PGE 2185 3 5 Street light out - vandalism 8548 Beverly Lane 12/5/89 2 12/5/89 1 1/5/90 30 4 5 SWP 2188 3 3 Sweeper missed last three times 7684 Bonniewood Lane 12/13/89 2 12/13/89 1 12/28/89 15 5 5 SWP 2183 3 3 Sweeper didn't come 7521 Brighton Drive 11/29/89 2 11/30/89 1 11/30/89 1 5 3 PWM 1732 3 2 Install NWS/ck. street light 7515 Burnham Way 1/19/90 4 1/20/90 1 1/24/90 4 5 5 PWM 2409 3 7 Sidewalk repair request 7841 Canterbury Lane 4/2/90 4 4/2/90 1 4/12/90 10 5 5 PGE 2406 3 5 Street light out 7988 Caroline Court 3/6/90 2 3/6/90 1 3/6/90 1 SWP 2193 3 3 Sweeper not doing this por. of Davona Davona Dr. N10 Wicklow 1/10/90 2 1/10/90 1 1/10/90 1 SWP 2192 3 3 Sweeper didn't come/didn't get leaves 8510 Deervale Lane 1/9/90 2 1/9/90 1 1/10/90 1 + + DSRSD 2189 3 4 Chk. bump @ SSMi 150' fr/N. Bloomington Penwick Way (res. on Marwk)12/20/89 2 12/20/89 1 12/21/89 1 5 5 NWS 1729 3 2 Neighborhood watch sign installation 8476 Galindo Drive 11/30/89 4 12/6/89 6 12/6/89 6 + + PWM 2176 3 16 Bushes growing over sidewalk Galindo & Bellina 7/24/89 4 7/24/89 1 7/27/89 3 5 4 PWM 2412 3 2 Street name sign missing 7964 Gunshot Court 5/31/90 1 5/31/90 1 PWM 2197 3 2 Stop Ahead sign hanging 7348 Hansen Dr. 2/14/90 4 2/14/90 1 2/14/90 1 5 5 PWM 2405 3 7 Sidewalk repair request 8047 Holanda Court 2/26/90 4 2/27/90 1 3/5/90 7 1 + PWM 2403 3 7 Sidewalk repair request 7072 Lancaster Road 2/14/90 4 2/15/90 1 2/20/90 7 5 5 SWP 2184 3 3 Sweeper missed last three weeks 7494 Larkdale Ave. 12/4/89 2 12/4/89 1 1/5/90 31 5 3 PWM 2158 3 7 Sidewalk lifted by tree 7347 Limerick Court 7/18/89 4 7/18/89 1 7/18/89 1 5 4 PWM 2407 3 2 SNS for Clark/Maple missing; also s/w 6536 Maple Drive 3/8/90 4 3/8/90 1 4/12/90 34 5 5 PWM 2166 3 2 Install NWS 8171 Mulberry Lane 8/17/89 4 8/17/89 1 8/21/89 4 + + PWM 2163 3 2 Install NWS 7068 Prince Drive 5/2/90 4 5/2/90 1 5/8/90 6 PWM 2199 3 12 Gophers 7472 Quartz Circle 12/27/89 4 12/27/89 1 12/28/89 1 + + PWM 1731 3 2 Install NWS 6713 Sapphire Street 3/16/90 4 3/21/90 5 3/21/90 5 2 3 PWM 2180 3 7 Cracked/offset sidewalk 7939 Serena Court 10/23/89 4 10/23/89 1 10/24/89 1 + + SWP 2179 3 3 Sweeper missing end of street 11795 Shadow Drive 8/28/89 4 8/28/89 1 8/29/89 1 + + ------------------------------------------------------------------------------------------------------------------------------------- PRIORITY CODE STATUS CODE DEPT. CODE - 1 Emergency Callout - 17-Initial Response Made--Work Pending PWM - Public Works Maintenance - 2 Immediate Response - 2 Request Referred to Other Responsible Party PWI - Public Works Inspection - 3 Routine Response - 3 No Action Necessary SWP - Street Sweeping Contractor - 4 On Hold - 4 Work Completed PGE - Pacific Gas & Electric OTHR- Other Agency * In-house request + No number circled on response card - or - no response 2 mo. after card was mailed. N- Z ;; S .y DEPT. SRN PR DE SC PROBLEM DESCRIPTION LOCATION DATE STAT DATE OF NO DATE NO JOB CITY CD NO REC'D CODE INIT RESP DAYS COMPLTD DAYS EVAL EVAL PWM 2202 3 16 Iceplant over s/w - St. Raymonds 11555 Shannon Avenue 12/5/89 2 12/5/89 1 12/31/89 26 PWM 2159 3 7 Sidewalk lifted by tree 7962 Tamarack Drive 7/24/89 4 7/24/89 1 7/24/89 1 5 5 SWP 2194 3 3 Sweeper didn't do his side of street 8088 Tamarack Drive 1/10/90 2 1/10/90 1 1/11/90 1 5 3 PWM 2190 3 2 Install NWS 7804 Turquoise Street 12/21/89 4 12/21/89 1 12/27/89 6 5 5 SWP 2410 3 3 Sweeper missing her side of street 8060 Via Zapata 4/11/90 2 4/11/90 1 4/13/90 2 5 5 PGE 2186 3 5 All lights out (also irr. controller) 7000 blk. Village Pkwy. 12/6/89 2 12/6/89 1 DSRSD 2189 3 .4 Pothole/water problem/DSRSD leak W. Vomac (res. on Marwick) 12/20/89 2 12/20/89 1 12/21/89 1 5 5 SWP 2195 3 3 Sweeper not picking up leaves 8276 Wexford Ct. 1/11/90 2 1/11/90 1 1/11/90 1 + + PGE 2187 3 5 All street lights on court are out 11433 Wildcat Court 12/11/89 2 12/11/89 1 1/5/90 25 + + PWM 2404 3 7 Sidewalk repair request 6928 York Drive 2/20/90 3 2/21/90 1 2/21/90 1 5 4 -2- * In-house request + No response circled on card -or- no response received 2 months after card was mailed. AMENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND A-1 SWEEPING FOR STREET SWEEPING AND LITTER PICKUP SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and A-1 SWEEPING (hereinafter referred to as "A-1") entered into an agreement on January 10, 1989, to provide street sweeping and litter pickup services to the City of Dublin; and WHEREAS, the term of said agreement expires on June 30, 1990; and WHEREAS, said agreement provides for two one-year extensions; and WHEREAS, the rates established in Exhibit B of that agreement may reviewed and revised as of July 1 of each contract year upon concurrence of both parties to the agreement; and WHEREAS, an extension of the contract, an adjustment of the scope of work, and an adjustment of rates is desired by both CITY AND A-1; NOW, THEREFORE, the parties hereto agree as follows: The Agreement shall be extended for a one-year period which shall expire on June 30, 1991; and The A-1 Sweeping scope of work and rate schedule attached as Exhibit A shall replace the rate schedule which was adopted by the City Council on June 27, 1989; and The residential sweeping schedule attached as Exhibit "B" shall replace the residential sweeping schedule adopted in the original agreement on January 10, 1989. CITY OF DUBLIN Mayor ATTEST: City Clerk A-1 SWEEPING EXHIBIT, EXHIBIT "A" UNIT PRICES FOR STREET SWEEPING SERVICES ITEM DESCRIPTION UNIT MEAS . EST. QTY. UNIT PRICE TOTAL PRICE 1. Street Sweeping Curb Mile 3,837 $ 15.00 $ 57,555.00 2. Intersection Sweeping Each 624 $ 5.00 $ 3,120.00 3. Trash Receptacle Pickup Each 1,152 $ 1.10 $ 1,267.00 4. Parking Lot Sweeping Month 12 $ 350.00 $ 4,200.00 5. Emergency Callout Hours 30 $ 45.00 $ 1,350.00 EXHIBIT "B" RESIDENTIAL STREET SWEEPING SCHEDULE we nesday Thursday Tuesday a`tr Silvergare O 1300\e�aCd cu o Amador cr c � Friday Monday 1-580 Street Sweeping Days