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Home My WebLink About4.03 Award of Bid 90-11 CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: December 10, 1990 SUBJECT: Award of Bid - Contract No. 90-11 Frederiksen School Play Area Improvements Report by Public Works Director Lee Thompson EXHIBITS ATTACHED: Resolution of Award Summary of Bids RECOMMENDATION: /~ ~2))/ 3) Adopt Resolution Awarding Bid to Munkdale Bros. on the basis of the base bid only. Authorize budget transfer in the amount of $19,486 to this project from the San Ramon Road Phase IV project. Authorize Mayor to execute agreement. FINANCIAL STATEMENT: Low Bid Received: Base Bid: A~ternate 1: Alternate 2: 49,220.00 3,500.00 800.00 $ 53,520.00 LOW Base Bid Plus 5% Contingency: $ 51~681.00 Architect's Construction Estimate: Base Bid: $ 43,858.00 Alternate 1: 5,340.00 Alternate 2: 670.00 $ 49,868.00 Budgeted Funds: Design/Inspection Construction $ 7,110.00 32,195.00~ $ 39,305.00 ~ At the August 13th meeting the City Council authorized Staff to proceed with design modifications which would increase the construction budget amount to $43,920; however, no funds were transferred at that time. Allowing for a 5% contingency, a budget transfer in the amount of $19,486 would be necessary to construct the project without Alternates 1 and 2. DESCRIPTION: This project was originally proposed by the Principal and Parent Faculty Club members of the school and provides for demolition of the present kindergarten tot lot and installation of new play equipment, curbing and steps, and landscaping improvements. At the August 13, 1990, City Council meeting, the City Council reviewed the proposed design for the Frederiksen School kindergarten tot lot improvements and authorized Staff to proceed with modifications which included providing a Fibar system in lieu of sand for the play area and the inclusion of a seat wall and planting strip. "Fibar" is a wood fiber material used as a cushion under the play equipment. These modifications were estimated to increase the construction cost as noted in the Financial Statement above; however, no funds were transferred at that time pending the outcome of the bids. At its meeting of November 13, 1990, the City Council authorized Staff to advertise for bids for construction of the play area improvements under Contract 90-11. The plans and specifications for the project include two ITEM NO. ~ COPIES TO: Bidders Frederiksen School Parent- Faculty Club Stanley Maleski, DUSD additive alternates. Additive Alternate No. 1 provides for a metal rail. fence to replace the existing chain link fence. Additive Alternate No. 2 provides for a piece of "Saddle Mate" play equipment, which is a spring-type animal for children to ride on. The City received a total of six bids (see attached bid summary) for this project. The low bidder was Munkdale Bros. with a base bid of $49,220.00. Allowing for a 5% contingency, a budget transfer in the amount of $19,486 would be necessary in order to construct the base project. Staff recommends transferring the funds from the San Ramon Road Phase IV project, which was bid significantly under budget. Staff does not recommend including either of the two alternate items since neither is essential to the play area and can be added by the School District at a later date. Staff has reviewed the low bidder's proposal and checked with references and recommends that the City Council adopt the resolution awarding the bid to the low bidder, authorize a budget transfer in the amount of $19,486 from the San Ramon Road Phase IV project, and authorize the Mayor to execute the agreement. - 2 - RESOLUTION NO. 148-90 A RESOLUTION OF THE CITY COUNCIL OF TIlE CITY OF DUBLIN AWARDING CONTRACT 90-11 FREDERIKSEN SCHOOL PLAY AREA IMPROVEMENTS TO MUNKDALE BROS., INC. WHERE~S, the City of Dub]in did, on December 3, 1990, publicly open, examine, and dec]are ail sea]ed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 90-11 authorized by the City Council on November 13, 1990, which Plans, Specifications, and Modifications are hereby expressly referred to for a descriptio, of said work and for all particnlars relaLive to Lhe proceedlngs under the request for bids; and ~tEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work. NOW, TfIEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dub]in Contract 90-11 to the lowest responsible bidder therefor, to wit Munkdale Bros., Inc., at a bid of Forty- Nine Thousand Two llundred Twenty Do]Jars ($49,220), the particulars of which bid are on file in the office of the City Engineer. PASSED, APPROVED, AND ADOPTED this 10th day of December, 1990. AYES: NOES: Counci]members Burton, Howard, Jeffery, Moffatt, and Mayor Snyder None ABSENT: None ATTEST: ~l,~ Ii" , cit,~ (fi erk CONTRACT 90-11 FREDERIKSEN SCHOOL PLAY AREA IMPROVEMENTS IT~IZATION OF WORK ENGINEER'S ESTI~TE NU3~nAI.F. BROS. GOLDEN BAY CONST. B & B CONCRETE BID ITEM UNIT ITEM DESCRIPTION MEAS. QTY. 1 BASE BID LS 1 2 ADDITIVE ALTERNATE 1 LS 1 3 ADDITIVE ALTERNATE 2 LS 1 TOTAL: UNIT TOTAL UNIT TOTAL PRICE PRICE PRICE PRICE 43,858.00 49,220.00 UNIT TOTAL PRICE PRICE 50,950.00 UNIT PRICE 5,340.00 670.00 49,868.00 3,500.00 800.00 53,520.00 3,844.00 436.00 55,230.00 TOTAL PRICE 49,795.00 6,625.00 500.00 56,920.00 ITEMIZATION OF WORK COLLISHAW CONST. BID ITEM UNIT UNIT A~O ENGINEERING TOTAL UNIT TOTAL BRASCE CONST. UNIT TOTAL ITEM DESCRIPTION MEAS. QTY. PRICE 1 BASE BID LS 1 58,000.00 2 ADDITIVE ALTERNATE 1 LS 1 3,000.00 3 ADDITIVE ALTERNATE 2 LS 1 500.00 TOTAL: 61,500.00 PRICE PRICE PRICE PRICE 58,560.00 6,620.00 625.00 65,805.00 PRICE 68,549.00 9,088.00 499.00 78,136.00