HomeMy WebLinkAbout8.2 Ad-hoc Selection for YAC and Rep to P&CS 1`��
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tl � �f STAFF REPORT
� PARKS & COMMUNITY SERVICES COMMISSION
DATE: March 21, 2016
T�: Honorable Chair and Coininissioners
FROM: Micki Cronin,Assistant Directar of Parks and Communiry Services .,,/�1�� ��s�-�'
SUBJECT: Ad-hoc Selection Recommendation Subcoirunittee for the Youth Advisory Coinmittee
and Student Representative to the Parks and Community Services Commission
By:Rhonda Franklin,ManagementAnaly.rt
D(ECUTIVE SUMMARY:
The Commission shall receive a report on the creation of an ad-hoc Selection Recommendation
Subcommittee for the Youth Advisory Committee and Student Representarive to the Parks and Community
Services Corrunission,and consider the appointment of two CoiYUnissioners to the Subcomtnittee.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Receive the Report and appoint two Corrunissioners, preferably the current Student Representative and
another Commissioner, to the Selection Recommendarion Subcommittee.
DESCRIPTION:
The Youth Advisory Coirunittee (YAC) is a 16-member advisory body to the Parks and Community Services
Commission and the City Council. The YAC recruitment process for the 2015-2016 term generated 60
applicarions,which was over double the number of applications received in the prior year. The large number
of applications prompted the Mayor and City Council to request Staff to look into potential alternatives to the
composition and structure of the Youth Advisory Comnuttee. At the City Council meeting of June 16, 2015,
Staff presented several ideas for potenrial alternarives. After discussion, the City Council directed Staff to 1)
leave the YAC composition unchanged, and 2) amend the existing process of Staff submitring all applicarions
to the Mayor for review and recommendarion to the City Council, to having Staff review all applicarions and
make selection recommendations to the Mayor.
As a part of that discussion, Councilmembers also suggested ideas to enhance the application process that
included encouraging potential applicants to attend a YAC or other advisory body meeting; adding an
ITEM NO: 8.2
interview component for all applicants, and requiring a letter(s) of recommendation for all posirions,
including the Student Representative. Staff has implemented all three of these suggestions for the 2016-2017
recruittnent process.
For the interview component of the application process, Staff would like to convene an ad-hoc Selection
Recommendarion Subcommittee to assist Staff in reviewing applications and conducting interviews, if
needed, for the purpose of selecting the best applicants to recommend to the Mayor and City Council. The
Subcommittee would only need to meet in the event a large number of applications are received. Should a
small number of applications be received, it may not be necessary to conduct interviews. The five-member
Subcoinmittee would consist of the following members:
� Parks and Communiry Services Comnussioners (2)
• Police Department School Resource Officer(1)
• Ciry of Dublin Staff(2)
Staff values the knowledge and familiarity the Coinmissioners and School Resource Officers have regarding
the City's parks and recreational programs, and issues affecring youth, and would like to incorporate their
input into the application review and interview process, if needed, depending on the number of applicarions
received.
In the event there are a large number of applicants, the interview process for selected applicants is tentatively
scheduled for a weekday evening during the week of April 18 through April 22, 2016. This tentative date was
stated on the applications for both the YAC and Student Representative positions.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
None.
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