HomeMy WebLinkAboutReso 88-13 Class Plan Amend RESOLUTION NO. 88 - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification
Plan; and
WHEREAS, it is necessary to periodically amend job descriptions within the Classification
Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent
Resolutions shall be further amended to include the following revised job descriptions:
Assistant Administrative Services Director/Budget (Exhibit A)
Senior Neighborhood Resources Technician (Exhibit B)
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin and that the changes contained herein shall be effective
July 1, 2013.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2013, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
NOES: None
ABSENT: Councilmember Haubert
ABSTAIN: None ��
r'mow"
Mayor
ATTEST:
avei g cd-
City Clerk
Reso No. 88-13, Adopted 6-4-13, Item 6.1 Page 1 of 1
FXHIRIT t
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Date Adopted: June 4,
2013
(late Revised:
Title: Assistant Administrative Services Director/Budget
FLSA: Exempt/Management/At-Will
General Purpose:
Under administrative direction of the Administrative Services Director/Director of
Finance, assists in directing, planning, organizing and administering the activities of all
program areas within the Administrative Services Department: coordinates Division
activities; provides highly responsible and complex administrative assistance and
support to the Director. This position functions as a member of the Administrative
Services management team in Departmental policy development, administrative
planning and addressing of Departmental problems, budget development, and
personnel recruitment. Serves as Acting Administrative Services/Director of Finance in
the absence of the Director, and does related work as required.
Distinguishing Characteristics:
The Assistant Director of Administrative Services/Budget is a management position
responsible for formulating policy, developing goals and objectives, supervising staff,
and developing and administering City-wide budgets. Incumbents in this classification
have a broad range of independence within policy and procedural limitations and work
under minimal supervision_ The incumbent is accountable to t're Department Director for
the effective management of personnel and the quality and efficiency of se:vices
directed.While the general parameters of the job are defined, the employee ee is expected
to select and put into effect woi t p;oceduies and practices wn;cr; will lead to the
effective and !_S bent accomplishment of Depar''r:ent coals_ Recommendations on me
impniv ment of Division activities are,expected. The Assistant Director of Administrative
.,_. ..___.______ _ SITS__ LT,:ITT_, _ _.._ _ r'.e o5._-_ ,
___.....__ , __..____ _.._ _._TICS, a__.. ... _._ . ._.......____._ __. ..___ _CA,-_,_.._.._
;nis. _.___. __a off? r_ _ _ gu:zn:::• m ii.c r it!:_i`^—c ..recto _ ___c. _.
Supe.trvisiort Eat;cised:;
Direct supervision and supervision through secondary supervisors is provide) to
personnel assigned to the assigned Division.
i
EXHIBIT A
Essential Duties and Responsibilities:
The followina duties are normal for this classification. The omission of soecific
_tatements of duties does not exclude them from the position if the work is similar,
related or a logical assignment to this class.
Working closely with the City Manager, Assistant City Manager and Administrative
Services Director, directs the preparation of city-wide operating budgets; provides
procedures. reauirements. instructions_ and schedules for budget input and preparation:
directs and implements modifications to budget, payroll, position control, and financial
systems; participates on city-wide task forces and is primary lead of the Budget Review
seam.
Prepares and coordinates a five-year fiscal forecast and financial plan for operating
departments, oeneral fund. special revenue funds. internal service funds. cap ital project
funds, and other agency funds.
Prepares city-wide summary of fund balance by fund and five-year citywide summary of
expenaitures ana revenue by tuna.
Prepares customized financial management reports; recommends corrective actions for
resolution of budget performance issues_
Develops and balances a position control system that provides salary and benefit cost
analysis information for all personnel: incorporates position control into budget
documents and projects impacts on the five-year financial plan.
Recommends change to departmental policies and procedures, systems, and
stanaaras; participates in organization, starring, and related management activities.
Oversees program staff during budget preparation; establishes work priorities and
scheduies; negotiates, scheduies,and monitors contracted services.
Consult with Department Directors regarding budget issues and provides training in
budget development procedures_
Reviews and approves expenditures within budget guidelines.
Monitors financial data collection systems.
Promotes the City's Mission to make Dublin a City of the highest quality by providing
responsive. cost-effective. and innovative Government services: understands and
subscribes to the Mission, Vision and Values Statement adopted by the City Council_
Establish procedures for budget control, transfers and revisions; prepare budget
preparation procedures. schedules. forms and instructions for management use in
budget processes.
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EXHIBIT A
Oversees the preparation and coordination of grant applications; obtain and calculate
--ormation ana aata necessary to accurately ana errecnvery apply.
Administer financial aspects of contracts and grant programs; prepare reports and
claims for grant oroarams: maintain records and monitor reaulations. requirements. and
reporting procedures necessary for the continuation of monetary disbursements: initiate
necessary correspondence and change orders.
Coordinate department operating budgets; provide information, analysis and financial
policy consultation services for departments related to budget preparation activities and
otner nscai issues.
Conduct audits of financial records and procedures; audit accounts, projects,
procedures. grants, contracts, departmental budaets and balance sheet accounts:
recommend corrective action as appropriate.
Maintains and controls the adopted budget; review departmental and other assigned
ouagets; recommena mia-year aajustments ana approacnes to oalancmg ouagets.
Coordinate assigned activities with other City departments, divisions and sections, and
witn otner employees. •
Participate in budget hearings; advertise hearings; prepare materials, charts and
grapnics tor ouaget neanngs ana worxsnops.
Participate in the establishment of computer budget file; consult with information
systems personnel to accomprrsn neeaea cnanges in systems ana programs.
Prepare financial and budget related reports and analyses; perform special studies and
analysis as regwrea.
Performs related duties as assigned.
MINIMUM QUALIFICATIONS:
Knowledge Of:
Principles and practices of finance, investment and cash management, budget, and
public accounting including business administration, program development,
implementation, ana management in a municipal setting;
Public agency budgetary, contract administration, administrative practices, and general
pnncipres or nsic management reiatea to the functions or the assigned area;
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EXHIBIT A
Organizational and management practices as applied to the analysis and evaluation of
--oiects. oroarams, policies, procedures, and operational needs; principles and
_racuces of municioai government administration;
Applicable Federal, State, and local laws, codes, and regulations;
Principles and practices of employee supervision, including work planning, assignment,
review and evaluation, and the training of staff in work procedures;
Methods and techniques for the development of presentations, contract negotiations,
business correspondence, and information distribution; research, record keeping ana
reporting metnoas, tecnniques, ana proceaures;
Modern office practices, methods, and computer equipment;
Computerized financial systems;
Customer service techniques.
Ability To:
Assist in preparing and administering large and complex budgets; allocate limited
resources in a cost effective manner;
Communicate effectively with City staff, the public, and contractors, including
prepanngipresentmg tinanciai reports;
Analyze complex and sensitive funding and performance issues and negotiate
resolutions;
Select, train, motivate, and evaluate the work of staff and train staff in work procedures;
Research, analyze, and evaluate new service delivery methods, procedures, and
techniques;
Effectively administer special projects with contractual agreements and ensure
compliance with stipulations;
Prepare clear and concise reports, correspondence, policies, procedures, and other
written materials;
Conduct complex research projects, evaluate alternatives, make sound
recommendations, and prepare effective technical staff reports;
Establish and maintain a variety of filing, record keeping, and tracking systems;
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EXHIR'T
Organize and prioritize a variety of projects and multiple tasks in an effective and timely
—inner Organize own work. set priorities. ana meet critical time deadlines:
Operate modern office equipment including computer equipment and specialized
software applications programs:
Comprehend and use English effectively including producing all forms of communication
in a clear, concise. and unaerstanaaole manner to intended audiences:
Use tact, initiative, prudence, and independent judgment within general policy,
procedural, and legal auiaeunes:
Establish, maintain, and foster positive and harmonious working relationships with those
contacted in me course ot work.
Physical Standards:
1 ne onvsicai standards described are representative of tnose mat must De -.
employees to successfully perform the essential functions of this class. Reasonable
_ e rnmmn,1 _inns may be made to enable individuals with disabilities to perform the
accential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person,
in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. The employee is frequently
required to, bend and twist to reach files, walk and stand. While performing duties, the
employee is regularly required to use written and oral communication skills; read and
interpret complex data, information and documents; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors,
employees and the puouc.
Training and Experience:
Education: Possession of a Bachelor's Degree in Public or Business Administration,
Accounting, or a related field. Master's Degree in Public or Business
Administration, Accounting or a related vela is aesiraoie.
Experience: Five years of increasingly responsible experience in municipal budgeting,
finance or accounting, including two years ot supervisory responsini ity.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile
Insurance for Personal Liability.
J
EXHIBIT A
Must have the willingness and ability to: work the hours necessary to accomplish the
Lssianed duties. includina evenino and week-end hours: attend evening meetings:
7avei out of town and attend workshops. conferences. seminars during work and non-
work hours.
0
FXHIRIT F.
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alroRr. Date Adopted: June 4, 2013
Date Revised:
Title: Senior Neighborhood Resources Technician
FLSA: Non-Exempt
General Purpose:
Provide lead assistance in the coordination, development, implementation and
monitorino of neiahborhood resources and community safety programs. Performs
a variety of lead administrative and technical duties related to overall
management and supervision of activities related to neighborhood resource
services and other community-based oroarams. This is a workino lead position in
the job class series.
Distinguishing Characteristics:
This is the advanced journey level class in the Neighborhood Resources
Technician series. Positions at this level are distinguished from other classes within
the series by the level of responsibility assumed. complexity of duties assianed.
independence of action taken, by the amount of time spent performing the duties,
and by the nature of the public contact made. Employees perform the most difficult
and resoonsible tvoes of duties assianed to classes within this series includina
planning, promoting, and administering neighborhood outreach programs,
services and resources designed to maintain the quality of life in City
neighborhoods. Employees at this level are reouired to be fully trained in all
procedures related to assigned area of responsibility.
Supervision Received and Exercised:
Receives direction from assigned management staff.
Exercises technical and functional supervision over less experienced
Neighborhood Resources Technicians. consultants. clerical and/or volunteers
personnel assisting in the promotion and delivery of assigned program areas.
Essential Duties and Responsibilities:
EXHIBIT E
The following duties are normal for this classification. The omission of specific
aramPrus of duties does not exclude them from the position if the work is
reiated or a logical assignment to this class.
Coordinate verbal or written response to inquiries or requests for neighborhood
resources from community arouos and/or citizens: Assists individuals and
neighborhood groups with resolution of issues; serve as lead point of contact,
providing information and recommendations.
Organize with other City Departments and community organizations regarding
potential solutions to specific neighborhood concerns, issues, and problems.
Manage the preparation of neighborhood resources and service alerts for
dissemination to the impacted areas of the Dublin community.
Build and maintain positive working relationships with co-workers, other City
employees, local businesses, and the general public using principles or goon
customer service.
Participate and prepare implementation strategies and initiatives within the City
r eignoornooci rtesources Division wont plan.
Work with Management to develop, maintain and support neighborhood
resources programs ana activities.
Manage assigned neighborhood resource projects and tasks and works as a
team memper witnln the uivision.
Serve as the lead liaison between community neighborhood groups, Dublin
Police Services. City Staff and others to promote problem solving efforts for the
community; Represents Department and provide leadership on various
committees and/or project groups as assigned.
Work within the Dublin community to increase awareness about crime deterrence
by developing, implementing, and coordinating a variety of community based
programs ana strategies in me area or cnme prevention.
Coordinate and manage special community events such as National Night Out,
community-based programs tours. other public presentations and oroarams
within the Neighborhood Resources Unit.
Establish and manage the City's Emergency Volunteer Center as necessary.
Coordinate the preparation of promotional materials including flyers, program
brochures, newsletters and press releases; oversee the distribution of community
and business brochures. flyers and newsletters and related grogram
correspondence.
2
•
EXHIBIT B
Lead and coordinate public presentations (e.g., neighborhood resource
--eetings. community sarety programs, mercnant alert programs/meetings, etc.)
=-ore various citizen groups. committees. City Council. City commissions, and
staff.
Attend, participate, and make presentations in local and regional meetings
regarding neighborhood resources and community safety enhancement
programs (presentations and meetings maybe scheduled in the day, evening
and/or weekends).
Work with individual businesses and merchants to make them aware of how they
can promote crime suppression pnnciptes at tneir ousiness.
Ensure neighborhood services files are maintained and organized.
Perform related duties as assigned.
Minimum Qualifications:
Knowledae of:
Report writing; proper English usage, spelling, grammar, and punctuation.
Methods and techniques for accurate record keeping_ and general
office/administrative skills.
Community based techniques used in various neighborhood watch and
community relations oroarams.
Procedures residents and business owners can take to avert crimes.
Effective interpersonal communication techniaues.
Public relations skills.
Community event planning.
Techniques for dealing with the solving of problems presented by a variety of
individuals from various backgrounds.
Knowledge of lead/supervisory techniques.
Federal, state and local laws, regulations and court decisions applicable to
<ssionea areas of resoonsipmty.
J
EXHIBIT o
Ability To:
:_ abiish and maintain cooperative working relationships with those contacted in
the course of work including working with the operating Departments, community
ieaaers. co-workers. organizations. ousinesses ana
Maintain records, prepare and present comprehensive but succinct written and
oral reports. newsletters ang pubic inrormation pieces.
Develop and assist in developing and coordinating neighborhood resource
programs to fit the citizens of the Dublin community.
Interpret, apply and explain policies, codes and regulations.
Effectively manage projects, special events and associated timelines.
Safely operate a motor vehicle.
Use good judament in executing duties.
Operate a computer and effectively use programs including basic graphic
nroarams. Microsoft Word and Excel. To become proficient in the City's Permit
System, EDEN within six months of hire.
Work and attend occasional night and weekend meetings and conferences.
Make effective presentations at public meetings.
Properly organize and prioritize work assignments and the work of others.
Ability to lead and direct the work of others.
Education, Experience and Training
Any combination of experience and training that would provide the required
Knowledge and abilities is qualifying. A typical way to obtain the knowledge and
soiiities would be:
Education: Associate of Arts Degree with major course work in Human Services,
Criminal Justice Administration. Political Science. Marketing
Community Development or closely related field required. Bachelor's
Degree Public Administration, Business, Code Enforcement, Police
Science or closely related field is highly desirable and may be
substituted for six months of required experience.
Experience: Four or more years of experience working within programs involving
neighborhood resources and/or services such as: crime prevention
4
EXHIBIT B
police services, or related filed. Lead and/or supervisor experience
highly desirable.
Training: Any recent training classes, such as academic courses and
certification programs, which are relevant to this job classification.
Physical Standards:
The physical standards described are representative of those that must be met
by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities
to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in
Person. in meetings and by telephone; use hands and fingers to handle, feel or
operate standard office equipment; and reach with hands and arms. The
employee is frequently required to, bend and twist to reach files, walk and stand.
While performing duties, the employee is regularly required to use written and
oral communication skills; read and interpret complex data, information and
documents; operate a computer, analyze and solve problems. When setting up
and participating in various neighborhood resources programs and special
events the employee must be able to lift, carry, push, pull and otherwise move
objects weighing 25 pounds. At times the employee interacts with City Officials,
City Management, other governmental officials, contractors, vendors, employees
and the general public.
The employee's working hours may emphasize either outdoor or indoor work. .
There may be some light physical work or activity when preparing for events
and/or public meetings such as handling of event supplies and/or equipment. The
employee's work hours may vary in accordance with the activities of the Division.
Ability to drive or operate designated City vehicle(s) to various Division events as
needed.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate or
Automobile insurance for Personal Lian ity.
Work flexible hours, including evenings and weekends.
Pass and maintain clearance of background check from Department of Justice.
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